Supply of HEAVE DUTY PASSENGER ESCALATORS AT ERODE

Bidders to provide product sheet and specification sheet of offered make and model along with the offer. Failing which offer may not be considered.

Supply, installation and commissioning as per tender specifications/description/Annexure/Condition

The Tenderer must have supplied, installed and commissioned escalators either directly to the end user as OEM or through OEM's authorized dealer, at least 12 numbers escalators in last 5 years for heavy passenger use for Railways / Metro or Airports

1) Preferably manufacturers should participate. In case of firms other than OEMs participating in the tender, they must submit tender specific Authorization from OEM failing which their offers will not be considered. 2) OEMs can authorize and give Tender Specific Authorization to its Agent / Dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises.Please refer para 3.4 of Part-B of Southern Railway Tender Conditions attached with this tender.

Purchase is restricted from the bidders who has valid RDS Prototype test certificate and approval of escalators as stipulated vide RB letter No.2019/Elect(G)/150/3/Escal dt: 5.11.20.

The supplier should have a service center within 50 kms of Erode Railway station. Necessary documents evidence to be submitted with offer.

Ambiguous offers like (1) Unbranded items (2) make/brand as NA as per similar, (3) Not adhering to tender specification (4) Unclear makes, brands etc. will be summarily rejected without any correspondence.

[a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centre[s,KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/Woman. Please upload support of this. [b] If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [in percent of order value] with further breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. Please refer para 15.0 Part B of tender conditions.

HSN CODE [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

Railway is not bound to accept/Cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/Cancel any tender in respect of the Whole or any portion of the items specified in the Schedule annexed (a or Tender Schedule) and the contractor shall be required to supply the same at the rate quoted

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

DELIVERY TERMS: F.O.R. DESTINATION BY ROAD AT CONSIGNEE END.

The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual Guarantee/Warranty is applicable as per the product specification.

The Inspection clause mentioned in the tender is only indicative, the actual inspection clause is applicable as per the product specification and drawing.

Make in India Preference Policy Please refer para 16.0 Part B of Southern Railway tender conditions uploaded in IREPS.

Variation in height and payment of rate for Escalator. The rate quoted for Escalators shall be based on the vertical height/rise as specified in the schedule of work. The Railway rate was arrived for each Escalator is based on the vertical height indicated in the schedule of work. At later stage, if any height variation arise due to site condition, actual payment will be made to the contractor shall be + 0.6 % of accepted rate with variation of vertical height +0.15 m.

Twenty four months warranty period from the date of commissioning or Thirty months from the date of supply whichever is earlier as per clause 22.0 of RDSO specification No: RDSO/PE/SPEC/TL/0095 (Rev 2- 2017.

Tentative location of supply and installation is Erode Railway station. After placement of PO, Supplier to get the location confirmed from Sr DEE/G/SA.

The bidder shall indicate in the offer, the facilities available with the bidder or local agent for providing the required after sale service during warranty and post warranty periods. The bidder will also mention service organizations located in India and the availability of trained staff and maintenance spares etc.

The firm should have Electrical Contractor license & Electrical supervisor license as per IE rules 1956 clause 45 in their own name or in the name of their representative involved In execution of the work.

Based on the site readiness, the firm shall be intimated by Sr DEE/G/SA to commence the supply. If the firm fails to supply the within this period and if the project is affected, LD shall be levied based on the recommendation from Sr DEE/G/SA.

Loading and unloading of heavy materials: The contractor shall make his own arrangements for loading or unloading of all materials at his depot or at work sites.

Unloading of the material should be done by the supplier only.

The consignee department will enter into AMC contract Separately after the warranty period obligations, if deemed necessary.

WARRANTY: 24 months from the date of commissioning of escalator and 30 months from the date of supply which ever is earlier. For more details please refer to clause 22.0 of RDSO/PE/SPEC/TL/0095(REV.3)-2019 or latest attached with this tender document..

Warranty/CAMC Penalty conditions will be as per letter no. E.61.G dt. 11-10-2023 which is attached at Sl.no.4 with this tender.

The manufacturer shall furnish an undertaking along with their offer regarding availability of spares for the entire expected life of the escalators i.e., 20 years.

HSN CODE :Tenderers should mention the HSN CODE of the item and Rate of GST applicable. Firm's GST NO. and Firm's Banker details viz., Name & Address of the Bank Account No.., IFSC Code. and MICR No. in their E-Bid.

For inclusion in this tender, please mail your request to [email protected] with proof of successful performance and certificate.

Purchaser shall have the right to levy general damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to 5% of the value of cancelled quantity.

Bidder shall confirm to the following declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored."

SD condition : Bidders shall submit a Security Deposit equivalent to 5% of the contract value for contracts with a total value of 25 lakh or above. The Security Deposit shall be furnished with valid supporting documents within 21 days from the date of placement of contract. The Security Deposit shall remain valid for a period of three months beyond the successful completion of supply of all items under the contract.

EMD condition : EMD condition

There shall be no exemption from submission of EMD for any tender or by any tenderer, subject to provisions under clause 10.4.3 below, except following: - (a) (i) EMD shall normally not be called against tenders with estimated value upto Rs.25 lakhs (including single tenders, global limited tenders). (ii) If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such tenders, on case to case basis. 3 (b) Micro and Small Enterprises (MSEs) registered for the tendered item in terms of Railway Board letter No.2010/RS(G)/363/1 dated 05.07.2012 (c) Other Railways and Government departments in terms of Railway Board letter No. 2004/RS(G)/779/11 dated 24.07.2007 (d) Indian Ordinance Factories in terms of Railway Board letter No.92/RSS(G)/363/1 dated 08.04.1993 (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Board letter No.2003/RS(G)/779/5 dated 10.09.2004 (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE subject to approval status being valid on the date of tender closing (h) Vendors registered with Railway for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items ` (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. Offers submitted without EMD shall be summarily rejected. (For Validity, Procedure for payment, Forfeiture of EMD., etc., please read Para 2.0 of Part A of Tender conditions uploaded on IREPS website)

Earnest Money Deposit (EMD) / Security D e p o s i t Accepted Forms & Guidelines : Earnest Money Deposit (EMD) / Security Deposit Accepted Forms & Guidelines The EMD/Security Deposit under supply contracts shall be submitted in any one of the following forms: Deposit Receipt Pay Orders Demand Drafts Guarantee Bonds issued by Nationalised or Scheduled Commercial Banks Bonds of Indian Railway Finance Corporation (IRFC) a n d Konkan Railway Corporation Limited (KRCL) Bonds Pay Order / Demand Draft Payments made in the form of Pay Order or Demand Draft shall be drawn in favour of the Sr. Divisional Finance Manager (Sr.DFM), payable at Salem. Fixed Deposit Receipt (FDR) The FDR shall be issued in a prescribed format and must be typed (handwritten entries in ink are not acceptable). The account title shall be inscribed as follows: "[Bank Name] A/c [Contractor Name] (Lien to Sr.DFM/Salem/Southern Railway)" Bank Guarantee Bank Guarantees submitted towards Security Deposit and/or Performance Guarantee shall strictly conform to the formats prescribed in the respective Annexures, must be typed (handwritten entries in ink are not acceptable) with the lien marked as: "Lien to Sr.DFM/Salem/Southern Railway"

Bidders to note that EMD exemption for MSEs are only for OEMs directly participating and not for any Traders/Resellers for the offered products. Traders or Resellers who are MSEs are not exempted from EMD. Failure to remit EMD will disqualify the offer.

The bidder shall indicate in the offer, the facility available with bidder or local agent for providing the required after sale service during warranty and post warranty periods. The bidder will also mention service organizations located in India and the availability of trained staff and maintenance spares etc.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.