Director, Ecology & Environment, Patna invites online tenders under Two-Bid system from reputed agencies, having capacity to provide sanitation services (including cleaning of toilets, urinals, drinking water facilities, water tanks and its surrounding areas, sweeping of infrastructure, rag picking and road cleaning work etc.) with the suitable uniformed trained manpower and use their best endeavors to provide this service at Patna Zoo. The details of services are included in the Scope of Work.

(a) Proof of submission of cost of Tender document (non-refundable) Rs 1,000/-.

(http://www.eproc.bihar.gov.in/塹ᴻ䡿ⲯ嶂藄挧ꮥ)

(c) Self attested copy of Technical Bid form with bidder’s name, designation, Office/Residential address and office Telephone Numbers, whether the bidder is a sole proprietor/partnership firm, names addresses and telephone numbers of Director/Partners also.

(d) Self attested copy of PAN No. card under Income Tax Act. along with Income Tax return of last three assessment years. i.e. Assessment year 2022-23, 2023-24 and 2024-25.

(e) Self attested copy of Goods and Service Tax (GST) Registration Number and copy of filed return of last 6 months/ 2 quarters.

(f) Self attested copy of Valid Registration of the Agency/Firm.

(g) Self attested copy of Valid Provident Fund Registration Number.

(h)Self attested copy of Valid ESI Registration Number.

(i) Self attested copy of Valid License and Number under contract Labour Act & Under any other Act/Rules.

(j) Proof of Average Annual turnover as stated in Clause 2 supported by audited balance sheet.

(k) Proof of experience as stated in Clause 2 supported by documents from the concerned organization.

(l) Notarized declaration that Bidder/bidder’s firm is not black listed by any Ministry/department of Govt. of India or Govt. of Bihar in last three years due to unsatisfactory performance or any other reason.

(m) Notarized declaration that Bidder/bidder’s has not suppressed any material fact or submitted any false document and discrepancy in this respect will lead to disqualification of tender and further legal action can be initiated against Bidder, if found so. Also, declaration that no agent, middleman or any intermediary has been, or will be, engaged to provide any services, or any other item or work related to the award and performance of this contract.

(n)Valid character certificate of the Firm/Proprietor/Partner/Director issued from the competent authority not more than six months old.

(k) Duly filled and signed Annexure I to V as token of acceptance of terms and condition of the tenders.

Note: 1 - All documents duly self-signed should be uploaded in E-tender. Original documents to be shown by the bidder to the tender committee at the time of opening of Technical bid.

2 - In case of firm/company, all documents should be in the name of firm/company.

Technical Bid Form

Tender documents for Sanitation Services At Patna Zoo

Sl. No. Particulars Details Page No.

1 Names, address of firm/Agency Telephone numbers

2 Registration No. of the Firm/Agency

3 Name, Designation, Address and Telephone No. of Authorized Person of Firm/Agency to deal with

4 Please specify as to whether Tenderer is sole proprietor/ Partnership firm. Name and Address, Telephone No. of Directors/partners Should be specified.

5 details of submission of cost of Tender document

6 details of Bid Security deposited:

7 Copy of PAN card issued by Income Tax Department and copy of previous Three Assessment Year’s Income Tax Return. (AY 2023-24, 2024-25 and 2025-26)

8 Copy of GST registration and return filed for last 2 quarters

9 Annual turnover as mentioned in tender document

10 Provident Fund Account No

12 License number under Contract Labour (R&A) Act, if applicable or has to get once contract is awarded.

13 Proof of experience as stated in Clause 2 supported by documents from the concerned organization

14 Notarized declaration by the bidder regarding Blacklisting

15 Notarized declaration by the bidder that no agent, middleman or any intermediary has been, or will be, engaged to provide any services and non-suppression any material fact or non-submission of any false document

16 Valid character certificate of the Firm/Proprietor/Partner/Director issued from the competent authority

17 Duly filled and signed Annexure I to V as token of acceptance of terms and condition of the tenders

16 Any other information:

This is to certify that I/We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ourselves to abide by them.

(Signature of the bidder)

Name and Address

Financial Bid for Providing Sanitation Services in Patna Zoo One Year (will be renewed every year for maximum three years, after satisfactory performance each year)

Name of the Tenderer

Correspondence Address

Rate Offered Per Month Rs.

2. I have read/taught and understood all the term & conditions and accept all of them.

3. Any correspondence made on the above address will be acceptable to me.

Tender documents for Sanitation Services at Patna Zoo

Name of the Tenderer

Correspondence Address

Sl. No. Work Point No. of Ladies No. of Gents Total Effective Mandays for 12 Hours Work Wage Rate to be given by the Tenderer (Considering future increase in minimum wage rate) Total Amount for 365 Days (12 Months) (Col 6* Col 7* 365)

1 Mopping and Rag picking at Gate No. 1 0 1 1 1.5

2 Cleaning of Toilet at Nursery area of the Gate No. 01 and Ladies Toilet Near Bhediya Cage 1 1 2 3

3 Cleaning of Deluxe Toilet at Gate No. 01 1 1 2 3

4 Cleaning of Deluxe Toilet at Gate No. 02 1 1 2 3

5 Cleaning of Toilet near Plane on Main Road 1 1 2 3

6 Cleaning of Toilet at Near Giraffe Enclosure 1 1 2 3

7 Cleaning of Toilet at Near Elephant Enclosure 1 1 2 3

8 Cleaning of Gent’s Urinal Gate No. 01 0 2 2 3

9 Cleaning of Gent’s Urinal Thandi Road

10 Cleaning of Gent’s Urinal Near Children Park

11 Cleaning of Gent’s Urinal Near Rock Garden

12 Cleaning of Gent’s Urinal Near Old Boring

13 Cleaning of Gent’s Urinal Near Aquarium 0 1 1 1.5

14 Near Rhino Enclosure

15 Rag picking and Cleaning of Drinking Water Facilities and Surrounding Areas on Thandi Road via Director Residence & Jungle Trail 0 3 3 4.5

16 Rag picking and Cleaning of Drinking Water Facilities and Surrounding Areas on Main Road 0 2 2 3

17 Rag picking and Cleaning of Drinking Water Facilities and Surrounding Areas Around Lake 0 1 1 1.5

18 Supervisors in 2 nos 0 2 2 3

Total labour requirement per day 6 18 24 36 - -

Total amount for 12 months (365 days) (A)

B. Add ……% EPF Contribution by the Employer (B) (A * ……%)

C. Add …….% ESI Contribution by the Employer (C) (A * …….%)

D. Total Wages (A + B + C)

E. Add Rs. 10,000/- per month for the cleaning material consumed by the agency 1,20,000

F. Grand Total (D + E)

G. Add Service Charges (@.............%) (F * Proposed Service Charge %)

H. Total Annual Amount (F+G)

Annual Amount in Words (Rupees………………………………………………………………………………………………….Only)

I declare that the amount proposed by me is best to my knowledge. In case of any discrepancy is found in the calculation above, my bid can be cancelled by the committee.

(Signature of the bidder)

Place Name and Address

1. Contractor shall provide uniformed and trained personnel and use its best endeavor for all the services mentioned above to the Sanjay Gandhi Biological Park, Patna. Rates quoted will include all statutory obligations of the contractor under Minimum Wages Act, Contract Labour (R&A) Act, weekly-off replacement charges. Cost of uniform of personnel deployed by the contractor, all kinds of taxes, service charges, etc. and subsequent revisions thereof.

2. The offers/bids which are not in compliance of Minimum Wages Act and any other Labour laws will be treated as invalid.

3. Conditional bids would summarily be rejected.

4. The contract is for One year which will be renewed every year, for two times, i.e. for maximum three years after satisfactory performance each year, with annual increment as decided by the tender committee in accordance with the increase in the labour rates as released by Labour Department, Bihar.

5. The area and number of shown above is indicative and the actual number may vary.

6. The tender will be awarded to the L1 Bidder. The L1(lowest bidder) would be determined on the basis of the lowest annual rate quoted by the agency for the entire work. The successful bidder will be paid on monthly basis, the cost of which will be decided based on annual contract value submitted by the bidder by dividing annual contract value by 12.

7. All the columns shall be clearly filled in ink legibly or typed. The tenderer should quote the number, rates and amount tendered by him/them in figures and as well as in words. Alterations, if any, unless legible attested by the tenderer shall disqualify the tender. The tenderer shall take care that the rate and amount may be written in such a way that interpolation is not possible. No blanks should be left which would be otherwise made the tender liable for rejection.

8. The bidder is required to provide Sanitation Services details of which are mentioned in the scope of work. Bidder is advised to visit and acquaint him with the area, equipment and operation system. It shall be deemed that the contractor has undertaken a visit to the Sanjay Gandhi Biological Park, Patna and is aware of the operational conditions prior to the submission of the documents.

(Signature of the bidder)

Name and Address