PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEAR ON RATE CONTRACT BASIS

M.P. Power Generating Company Limited (MPPGCL)

Name of office O/o EXECUTIVE DIRECTOR (MATERIAL MANAGEMENT)

“TECHNO-COMMERCIAL BID ”

TENDER NO - 2026_MPPGC_478306_1 ( PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEARS ON RATE CONTRACT BASIS. )

All the documentary evidences should be enclosed alongwith this questionnaire

PART ‘A’ GENERAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Write ‘Yes’ or ‘No’ wherever applicable

1 Name & Address of the Authorized bidder/Organization/Company etc. Fill the Name and Address of orgnization / Company

2 Tenderer is a Manufacturer/Stockiest/ Authorized selling agent/Authorized importer (Delete whichever is not applicable)

3 If manufacturer, give detail

a) Address of factory

b) Year of starting manufacture

c) Whether same/similar materials manufactured earlier (if yes, give references)

d) Production capacity of tendered item(s) per year

e) The capacity already booked for this year

f) Whether agreeable for inspection of factory by Company Officers AGREED

4-a) Whether the bidder is registered with NTPC or any other Electricity Board/other power utilities for supply of same/Similar items.

b) If yes, Name of organizations with whom registered

c) Whether documentary evidence regarding registration enclosed

d) Items of registration

e) Period of registration

5-a) Whether the bidder has signed any annual rate contract With organization like NTPC/Electricity Boards/Other Power Utilities.

b) If yes, whether documentary evidence of the Rate contract referred to at “a” above is enclosed

6 Any other Information that bidder may like to give in order to Highlight his bid.

If yes, give details

PART ‘B’ : COMMERCIAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Write ‘Yes’ or ‘No’ wherever applicable

1- Earnest money details

i) In the form of Net Bnking/ NEFT/ RTGS/ Exempted/Scanned copy of BG (as per clause No.5 of NIT-261) Bank Draft

ii) Amount of EMD and full details Rs. …………. Draft No………..

iii) If exempted, state whether bidder registered in the state of madhya pradesh as micro & small enterprises/ S.S.I units with D.I.C (District Industries Center) of Madhya Pradesh, A small scale unit registered with NSIC, PSU/Govt.Sector Companies (state & central)/MP Laghu udyag nigam ltd/MP Agro Industries Development Ltd. SSI unit of MP

Note:(i)The bidder registered in the state of Madhya Pradesh as Medium Enterprises are not allowed for exemption in EMD. Hence should not opt EMD exemption while uploading the documents in "www.mptenders.gov.in" website ,on the basis of above documents. (ii)The bidder registered in the other state (not in Madhya Pradesh) as Micro & small Enterprises (MSE's) are not allowed for exemption in EMD. Hence should not opt EMD fee exemption while uploading the documents in "www.mptenders.gov.in" website ,on the basis of above documents. NOTED

Note:-No correspondence with regard to EMD shall be done through shortfall window of E-tendering website. Hence EMD amount should be deposited through Net Banking/NEFT/RTGS/Scanned copy of BG only during submission of tender,other wise bidders offer shall not be considered further.Please again note that exemption shall be allowed as per point No.1.10 (IV) "Earnest Money" in the page No17 & 18 of Standard Bid Documents. NOTED

Note:-This EMD envelope containing original Bank Guarantee should be submitted in physical form but only after opening of tender, within 07 days thereafter. NOTED

iv) Reference of documentary evidence regarding exemption/permanent EMD enclosed

2- Whether the offer is valid for 06 months from the date of opening of Commercial / Technical bid

(if no, Give the Details) Give Validity Deviation Details

3- The quoted prices are VARIABLE

If variable, indicate the formulae

4- Rates quoted are FOR Destination with Break up up-to Destination AGREED

5- Packing & forwarding charges are (Please note that :- P&F charges shall remain FIRM till complete execution of the order). AGREED

i-Inclusive at the rate of

ii- Exclusive at the rate of

6-A) Central Excise duty

a) To be paid by MPPGCL

c)Not Applicable

B) E.D. is payable on Ex-works price+P&F charges

C) Rate of E.D. on the date of Bid

D) Who will pay for the upward revision of Excise duty during contractual delivery period

E) Benefit of downward revision of E.D. during contractual delivery shall be passed on to MPPGCL.

F) Whether upward revision in the present rate of E.D. beyond contractual delivery period shall be borne by you and in case of downward revision, if any, benefit shall be passed on to the MPPGCL.

7-A) Concessional Sales Tax applicable MPPGCL Registration No. (Taxpayer Identification No. (TIN) is 23635808561)

a)Concessional Central Sales Tax against form

b)Concessional State Sales Tax/VATagainst form

B) Rate of Sales Tax/VAT on the date of bid

C) Whether Sales Tax /VAT as above is

a)Extra to be paid separately by MPPGCL

b)Not applicable

D) Sales tax/VAT is payable only on Ex-works price + P&F+E.D.

E) Benefit of downward revision of Sales tax/VAT during contractual delivery shall be passed on to MPPGCL.

F) How will the Sales tax/VAT difference be regulated, in case, Sales Tax goes down during contractual delivery period .

G) Whether upward revision in the present rate of S.T./ VAT beyond contractual delivery period shall be borne by you and in case of downward revision, if any, benefit shall be passed on to MPPGCL.

8- i- Any other tax applicable; please specify

ii- Whether you are agreeable that any other taxes if become applicable during execution of the order, then same shall be absorbed by you and not charged extra from MPPGCL

9- Mode of dispatch Dispatch by road on freight prepaid and door delivery basis is only acceptable.

10- Freight Charges By Road - As per Technical Specification PART B - Clause 5

Freight Charges shall remain FIRM till complete execution of the order in case of road transport.

11- Indicate effect of MODVAT on the prices. Please confirm that effect of MODVAT has been taken care of while quoting the rate. Clarify in details

12- Whether MPPGCL’s terms of payment is acceptable to the tenderer (if no, indicate in schedule A of commercial deviations )

1- if no, Give the offered Payment Details Give Payment Deviation Details

13- Delivery Period

1- The material shall be delivered within 30 days from the date of release of payment.

(If "NO " then give details) Give Delivery period Deviation Details

2- i)Drawing submission period (if required) Not applicable for this tender

ii)Sample submission period (if required)

iii)Commencement of supplies from the date of LOI/Order/Approval of drawing/sample approval

iv)Supply Schedule per month

v)Completion of supply within days/months from the base date of delivery period (indicate base date for counting the delivery period). Note :- In case of FO, LDO, HSD, Petrol, Turbine Oil, Lubricants, Transformer oil & chemicals etc., the delivery will be in phased manner as per delivery schedule issued from the respective Thermal / Hydel Power Stations of MPPGCL.

14- Whether agreeable to MPPGCL’s penalty clause.

(if no, Give the Details) Give Penalty Deviation Details

15- Whether agreeable to the Guarantee Period as per Tender Specification

(if no, Give the Details) Give Guarantee Deviation Details

16- Whether agreeable to furnish MPPGCL’s standard security deposit @ 10% of value of order for satisfactory execution of the order and to cover guarantee period plus six months Grace Period for settlement of liabilities. YES

(if no, Give the Details - in case of non-acceptance for submission of SD as per NIT requirement, your offer may be rejected without any further correspondence in this regard) Give Security Deviation Details

17- Indicate State Central Sales Tax registration Number (Please note that in case of non-registration with S.T.) Department, sales tax as admissible shall be deducted by the purchaser from the bills of the supplier)

18- Whether photocopy of the clearance certificate from the Sales Tax Deptts. And profit / loss account, turnover 03 years upto the last financial year have been enclosed.

19- Whether you are agreeable to accept extension order on the same rates, terms & condition, if any extension order is placed within contract period/validity of the order.(As per clause 15(d) of TS)

20- Please mention whether rates offered are applicable for Part quantities / Part items.

(if NO,than indicate the conditions)

21- Name, address & telephone No. of your local Representative (if any)

Note :- for Sl.no. 6,7 & 8

A) The bidder has to be very clear :-Whether the rate of excise duty, amount of excise duty, rate of sales tax, amount of sales tax, rate of VAT and amount of VAT as given in the price bid is applicable at the time of bid with clear stipulation that the same is to be paid by the manufacturer / supplier or MPPGCL.

B) Alongwith techno-commercial bid , bidder have to enclose a photocopy of relevant abstract of notification duly highlighted for the Excise duty / Sales tax/ VAT as applicable on the date of the tender.

C) For the payment of excise duty / sales tax/ VAT, in the event of order, the bidder will have to enclose a photocopy of the relevant abstract of notification duly highlighted for the Excise duty / Sales tax/ VAT as applicable at the time of contractual delivery.

D) Documentary evidence needs to be submitted with Bid in respect of any other tax, if applicable.

PART ‘C’: TECHNICAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Select ‘Yes’ or ‘No’ wherever applicable

1- a) Whether material offered is exactly as per the technical specifications of schedule II (Please clearly indicate the technical particulars of the item in your offer.)

b) If no, give details of technical deviations in technical deviations schedule

c) i) The list of items and quantity quoted must be given in a separate sheet.(Please upload scaned statement of items and quantity quoted in your offer.)

d) Is Quantity tolerance in ordered quantity of each item is acceptable as per tender specification

If no then give details Give Tolerance Deviation Details

2- Whether the copies of orders received during last 03 years from other State Electricity Board / NTPC & other organizations for similar materials enclosed alongwith duly filled Table-I and Table-II

3- Whether performance certificate from such organizations regarding supplies enclosed.

4- Whether pamphlets / technical details / literature along with drawings etc. furnished with the offer.

5- Whether the tenderer agrees to furnish material test certificate in respect of chemical composition & physical properties from Govt. / Govt. approved laboratory with each batch of supplies. (In case of Govt. approved laboratory documentary evidence regarding their recognition to be furnished)

6- Whether the tenderer has furnished details of manufacturing equipments & short history of plant.

7- Whether details of testing facilities available at your works indicating details of tests being conducted, furnished with offer.

8- Whether details of tests to be conducted,furnished along with references & copy of relevant I.S.

9- a) Whether all testing facilities are available with manufacturer. If so, give details and in case of non availability of facilities, give details of facilities in an approved lab. available in surrounding area, where tests are proposed to be conducted.

b) Whether you agree for inspection by MPPGCL representative prior to dispatch and bear the testing charges for all tests as per relevant approved standards.

M.P. Power Generating Company Limited (MPPGCL)

Name of office - O/o EXECUTIVE DIRECTOR (MATERIAL MANAGEMENT)

“TECHNO-COMMERCIAL BID -”

TENDER NO - 2026_MPPGC_478306_1 ( PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEARS ON RATE CONTRACT BASIS)

Sub : Schedule of Commercial Deviations.

The following are commercial deviation and variations from and exception to the tender specifications and documents.These deviations,and variation are exhaustive .Except these deviation the entire order shall be executed as per your tender specifications and documents.We agree that any condition,variation,deviation etc,If found elsewhere in the proposal, apart from relating to any rebates offered shall not be given effect to.

Bidder’s Name & Address :-

Any Commercial Deviation (if YES,filled details)

Sl.No Condition as per SBD Clause No Page No of SBD Statement of Devaition And Variations

1 Security Clause Give Security Deviation Details

2 Penalty Clause Give Penalty Deviation Details

3 Validity Clause Give Validity Deviation Details

4 Guarantee Clause Give Guarantee Deviation Details

5 Payment Clause Give Payment Deviation Details

6 Delivery Clause Give Delivery period Deviation Details

7 Quantity Tolerance Clause Give Tolerance Deviation Details

Any Other Deviation

Sl.No Condition Clause No Page No Statement of Devaition And Variations

Except for aforesaid deviations, the entire order, if placed on us, shall be executed in accordance with your tender specification and any other conditions, variation/deviation etc., if found elsewhere, in our offer should not be given any considerations while finalizing the tender. Note : 1- Any Deviation in payment , Penalty and guaranty clause may make your offer liable for rejection without any futher correspondence in this regard.

Sub : Schedule of Technical Deviations.

The following are technical deviation and variations from and exception to the tender specifications and documents.These Deviations,and variation are exhaustive .Except these deviation the entire order shall be executed as per your tender specifications and documents. We agree that any condition,variation,deviation etc,If found elsewhere in the proposal, apart from relating to any rebates offered shall not be given effect to.

Any Technical Deviation (if YES,fill details)

Sl.No Condition Clause No Page No Statement of Devaition And Variations

Note - Any Technical Deviation may make your offer liable for rejection without any futher correspondence in this regard.

TENDER ID: 2026_MPPGC_478306_1

ADDITIONAL TECHNICAL AND COMMERCIAL DETAILS

(PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEARS ON RATE CONTRACT BASIS.)

(The Tenderers are advised to go through the contents of the specific requirement of our Tender Specification for standard conditions very carefully and if there is any deviation from our standard terms, please specifically describe your term in details)

1 Norms for quality control followed at your works to check the quality of H.S.D purchased by outside agencies.

2 Details of Testing facility available at your works indicating details of tests being conducted

3 What is the total period of guarantee which you can offer for the satisfactory performance of HSD to be supplied by you.

4 Transit Insurance (Please note and confirm that responsibility for safe delivery of the HSD by Road Tanker upto the destination/ Power Houses shall rest on supplier)

5 Name and address of Rifinery and Depo. In M.P. State with its capacity

6 Whether you have submitted supply status of HSD and Petrol against existing order/extension order of MPPGCL (if any) as on 30.11.2023 as per Table - II.

7 Sources of Supply for Power Stations Primary Source Secondary Source Tertiary Source Minimum Tanker/ Rake Capacity at Primary Source in KL

Please confirm that if supply is made from the secondary source, the prices shall be matched with that of primary source)

8 Please confirm that all terms & conditions as stipulated in our Standard Bid Documents (SBD) and not covered in questionnaire are acceptable to you.

9 Indicate Name & Address of Administrative Office alongwith Name, Designation , email address & Postal Address of the authority whosoever dealing this tender.

Date Signature of Tenderer

Place Name and Seal of the tendering Company.

TENDER ID: 2026_MPPGC_478306_1

QUANTITY OF HSD SUPPLIED DURING LAST 7 YEARS

Sl.No. Name of Organisation Order No. & Date Quantity ordered (KL) Quantity supplied (KL)

TENDER ID: 2026_MPPGC_478306_1

QUANTITY OF HSD SUPPLIED AGAINST EXISTING ORDER/ EXT. ORDER OF MPPGCL AS ON 15.01.2026

Sl.No. Name of Power Station Order No. & Date Quantity ordered (KL) Quantity supplied (KL) Quantity to be supplied (in process) (KL) Balance Quantity (KL)

HSD HSD HSD HSD

Select, Excess (+), Less (-)

Tender Inviting Authority: CHIEF ENGINEER (MATERIAL MANAGEMENT), MPPGCL, JABALPUR

Name of Work: PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEARS ON RATE CONTRACT BASIS.

Contract No: TENDER No – 2026_MPPGC_478306_1

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE in Rs. FREIGHT CHARGES in Rs. BASIC RATE WITH FREIGHT CHARGES in Rs. Unit P& F Charges in Rs. Offered Quantity HSN Code PRETAX RATE in Rs. (Inclusive of Freight & P&F Charges) M.P.VAT Rate on col (12) in % M.P. VAT Amount on col (12) col (14) = (12) x (13) in Rs. Addl. Fixed VAT in Rs. Pretax Rate with VAT col (16) = sum (12), (14), (15) in Rs. Addl.Surcharge Rate in % Addl. Surchage Amount col (18) = (16) x (17) in Rs. Amount towards Any Other Duties/ Levies in Rs. Total FOR Destination Amount for Offered Quanity col (20) = (10) X (22) in Rs.

1 High Speed Diesel (HSD)

1.1 STPS, Sarni item1 KL Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Select %

Select, Excess (+), Less (-)

Tender Inviting Authority: CHIEF ENGINEER (MATERIAL MANAGEMENT), MPPGCL, JABALPUR

Name of Work: PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEARS ON RATE CONTRACT BASIS.

Contract No: TENDER No – 2026_MPPGC_478306_1

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE in Rs. FREIGHT CHARGES in Rs. BASIC RATE WITH FREIGHT CHARGES in Rs. Unit P& F Charges in Rs. Offered Quantity HSN Code PRETAX RATE in Rs. (Inclusive of Freight & P&F Charges) M.P.VAT Rate on col (12) in % M.P. VAT Amount on col (12) col (14) = (12) x (13) in Rs. Addl. Fixed VAT in Rs. Pretax Rate with VAT col (16) = sum (12), (14), (15) in Rs. Addl.Surcharge Rate in % Addl. Surchage Amount col (18) = (16) x (17) in Rs. Amount towards Any Other Duties/ Levies in Rs. Total FOR Destination Amount for Offered Quanity col (20) = (10) X (22) in Rs.

1 High Speed Diesel (HSD)

1.1 STPS, Sarni item1 KL Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Select %

Select, Excess (+), Less (-)

Tender Inviting Authority: CHIEF ENGINEER (MATERIAL MANAGEMENT), MPPGCL, JABALPUR

Name of Work: PROCUREMENT OF HIGH SPEED DIESEL (HSD) FOR STPS, MPPGCL, SARNI FOR THE PERIOD OF THREE-YEARS ON RATE CONTRACT BASIS.

Contract No: TENDER No – 2026_MPPGC_478306_1

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE in Rs. FREIGHT CHARGES in Rs. BASIC RATE WITH FREIGHT CHARGES in Rs. Unit P& F Charges in Rs. Offered Quantity HSN Code PRETAX RATE in Rs. (Inclusive of Freight & P&F Charges) M.P.VAT Rate on col (12) in % M.P. VAT Amount on col (12) col (14) = (12) x (13) in Rs. Addl. Fixed VAT in Rs. Pretax Rate with VAT col (16) = sum (12), (14), (15) in Rs. Addl.Surcharge Rate in % Addl. Surchage Amount col (18) = (16) x (17) in Rs. Amount towards Any Other Duties/ Levies in Rs. Total FOR Destination Amount for Offered Quanity col (20) = (10) X (22) in Rs.

1 High Speed Diesel (HSD)

1.1 STPS, Sarni item1 KL Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Select %

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