Rate Contract for Supply of Laptops for various Government Departments/Organizations

1. COMMERCIAL BID

(To be submitted by the bidder on its letter head)

Managing Director

Haryana State Electronics Development Corporation Limited (HARTRON)

SCO 111-113 Sector 17 B, Chandigarh. 160017

Subject: Submission of Commercial Bid for Rate Contract (R/C) for Supply of Laptops – e-Tender No. Hartron/Proc./2026-27/01 (Tender ID: _______).

I/We, the undersigned, being duly authorized on behalf of <Insert Bidder Name>, hereby submit our bid for the Rate Contract (R/C) for Supply of Laptops against Tender ID: _______ issued by HARTRON, along with provision of services during the warranty period, in accordance with the specifications, terms and conditions laid down in this Tender Document, within the stipulated time. The rates quoted by us in the prescribed format are FOR destination and inclusive of all applicable taxes and duties.

A. Intel processor Based Laptops: -

Sr. No. Category Laptops with Basic Unit Price Applicable Taxes & Duties/ GST Unit Price (INR) All inclusive

A B C D E F=(D+E)

1 Category-I (For Basic Official Work) Pre-installed Window

2 Systems compliant with Ubuntu Certification

3 Category-II (For Specific Departmental Requirements ) Pre-installed Window

4 Systems compliant with Ubuntu Certification

5 Category-III (For High End Usage) Pre-installed Window

6 Systems compliant with Ubuntu Certification

B. AMD Processor based Computer System

Sr. No. Category Computer System with Basic Unit Price Applicable Taxes & Duties/ GST Unit Price (INR) All inclusive

A B C D E F=(D+E)

1 Category-I (For Basic Official Work) Pre-installed Window

2 Systems compliant with Ubuntu Certification

3 Category-II (For Specific Departmental Requirements ) Pre-installed Window

4 Systems compliant with Ubuntu Certification

5 Category-III (For High End Usage) Pre-installed Window

6 Systems compliant with Ubuntu Certification

C. For Additional items: -

S# Item Descriptions Basic Unit Price Applicable Taxes & Duties/ GST Unit Price (INR) All inclusive

A B C D E=(C+D)

1 1 x 16 GB DDR5 (4800 MHz/5200 MT/s)

2 24 GB DDR5 (4800 MHz/5200 MT/s)

3 1 x 24 GB DDR5 (4800 MHz/5200 MT/s) in lieu of 16 GB DDR5 (4800 MHz/5200 MT/s)

4 1 x 32 GB DDR5 (4800 MHz/ 5200 MT/s) in lieu of 16 GB DDR5

5 1 TB PCIe NVMe SSD in lieu of 512 GB PCIe NVMe SSD

The L1 bidder shall be determined separately for each category and for each type of Laptops i.e. Intel processor-based and AMD processor-based systems. The rates quoted for additional items shall not be considered for determination of the L1 bidder and shall be negotiated separately with the technically qualified and eligible bidder(s).

Commercial Bid- Terms, Conditions and Declaration:

1. Currency of Bid:

The bid submitted in any currency other than Indian Rupees (INR) shall be summarily rejected. No upward revision shall be permitted on account of any fluctuation in foreign currency.

2. Period of Delivery:

We hereby undertake that, in the event of acceptance of our bid, the supply of the specified items shall be completed within the stipulated delivery period as mentioned in the RFP from the date of issue of Purchase Order, unless otherwise specified therein.

3. Terms of Delivery:

The prices quoted are on FOR destination basis and are inclusive of all applicable duties and taxes, including freight, insurance, GST etc.

4. Bid Validity:

We agree to keep our offer valid for a period of 180 days from the date of opening of the Commercial Bids and we shall remain bound by the communication of acceptance within this period.

5. Acceptance of Terms:

We hereby certify that we have read and understood all the terms and conditions of the Tender Document and undertake to supply the items in accordance with the same.

6. Authorization:

We certify that the bidder is a duly registered entity and the person signing this bid is the duly authorized signatory of the bidder.

7. Binding Nature of Bid:

We further undertake that, until a formal Contract is prepared and executed, this bid, together with your written acceptance thereof and issuance of Letter of Intent/Award of Contract, shall constitute a binding contract between us.

Yours Sincerely,

For and on behalf of: ___________________________ (Name of Bidder)

Authorized Signatory

(Duly authorized)

Name of Signatory: ___________________________

Name of Bidding Entity: ___________________________

Registered Office Address: ___________________________

(Affix Official Seal/Stamp of the Bidder)

All corrections, overwriting or deletions, if any, shall be duly attested by the authorized signatory of the bid.