OIL COOLING UNIT FOR TRANSFORMER/CONVERTER

Special Eligibility Criteria

1. 1

   The Purchaser (BLW) reserves the right to procure entire or bulk quantity [minimum 80% of Net Procurable Quantity] from CLW/BLW approved vendors for either "Motor" for OCU or "OCU" for Transformer convertor with impeller and casing or "Both". Approved vendors of "Motor" for OCU are eligible for bulk quantity but in that case respective "OCU" is to be procured from CLW/BLW approved vendors. Similarly approved vendors of "OCU" for Transformer convertor with impeller and casing are also eligible for bulk quantity but in that case respective "Motor" is to be procured from CLW/BLW approved vendors. Tenderers to mention the make of both "motor" as well as "OCU". Approved vendors of Motor for OCU (Item ID 2100018) and "OCU" for Transformer convertor with impeller and casing (Item ID 2100013) shall be considered for bulk order [As applicable on the date of tender opening]. The status of the firm shall be reckoned as on the date of tender opening and not thereafter unless a case of downgrading/removal / suspension/banning. Note:Directory of approved vendors of RDSO, CLW, BLW, RCF, ICF, MCF and CORE as available on UVAM only shall be considered valid directories for all purposes by all stakeholders. Vendor directories being maintained in other forms (manual or online), if any, shall not be valid. For the sake of clarity, firms offering regular approved source of Motor for OCU as well as OCU for Transformer convertor with impeller and casing will only be considered for regular order. ( Click here to download Format)

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2. 2

   Approved firms whose prototype for the tendered item has not yet been cleared will be considered for bulk orders subject to type test/consistency test. As per 2.1 of eligibility criteria, it is clear that approved sources of Oil cooling unit for transformer converter with impeller and casing (Item ID 2100013) and 30 KW Motor for Oil cooling unit (centrifugal Design) Item ID 2100018)shall be considered for bulk order subject to fulfillment of other para of this part. Implied meaning of "approved firms" mentioned in para 2.2 shall be same as that of para 2.1.

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3. 3

   Where there are not more than three Indian suppliers categorized as approved vendors for the tendered item, Suppliers categorized as developmental vendors can be considered for placement of bulk order without any quantity restrictions in terms of clause 2.12.2.3 of BLW Tender Document Rev. Year-2026, Ver.01. (uploaded with this tender).

   Confirmation required
4. 4

   (a)Offers of developmental vendors appearing in U-VAM for the Motor for traction Motor Blower (Item ID 2100018) and Blower for Traction Motor (Item ID 2100013) (without any condition for prototype/field trial clearance) can be considered for developmental order up to 20% of NPQ. (b) Developmental vendors appearing in U-VAM (with condition for prototype/field trial clearance) as well as vendors whose name do not appear in U-VAM for the tendered item may be considered for small quantity developmental order (up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity- cum- capability assessment and/or prototype inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order.

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5. 5

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to "Class-I Local Suppliers" only. Therefore, only class-I local supplier shall be eligible to bid and supply, irrespective of the purchase value. It has been further informed that the minimum local content for the local supplier, of the tendered item to be categorized has class-I local supplier shall be 50%. The vendors who do not qualify to be class-I local suppliers should not quote in the tender as their offer shall not be considered for any ordering. In case any vendor who does not qualify to be a class-I local supplier for the tendered item participates in the tender if does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. ( Click here to download Format)

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Check List

1. 1

   Please ensure that you have furnished the statement of deviations, if any.
2. 2

   Please ensure that you have submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
3. 3

   Please ensure that you have furnished the details of equipment/quality control.
4. 4

   Please ensure that you have quoted price on the basis of free delivery to destination, indicating the break up.
5. 5

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
6. 6

   Please ensure that you have mentioned name of brand.
7. 7

   Please ensure that you have mentioned MAKE/OEM.
8. 8

   Please ensure that you have quoted as per the tendered Specifications / Drawings.
9. 9

   Please ensure that you have submitted context specific document at designated place of e-offer.
10. 10

    Please ensure that you have attached relevant MSE certificate if you claim for preferential treatment as MSE.
11. 11

    Please ensure that you have submitted requisite Earnest money.

Commercial-Compliance

1. 1

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. procurement in reference to Clause No. 1.15.1 of BLW Tender Document Rev. Year- 2026, Ver.01(copy attached). If yes, please attach the requisite registration certificate issued by appropriate agency along with the offer. Please note that in absence of the requisite certificate, such benefits may not be extended.

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2. 2

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percent terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

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3. 3

   Any firm quoting on behalf of OEM must submit tender specific authorization certificate along with their offer and agree for inspection by the nominated agency (as the case may be) at the premises of their principals. Further, Principal firm shall assure full guarantee and warranty obligations as per the general and special conditions of contract in the Tender Specific Authorization certificate and mandatorily provide the contact number and email of the designated person in the Tender Specific Authorization for verification. Failure to comply with any of the requirements shall make the offer liable to be rejected.

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4. 4

   In case of Trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted. In case of O.E.M./ Manufacturer they should submit an undertaking that they are O.E.M. / Manufacturer. Offers from authorized agents will be considered only if they submit tender specific authorization from the manufacturer, failing which their offer will be ignored summarily without making any further reference to them.(Details as per Para 2.12.6 of BLW Tender Document Rev. Year- 2026, Ver.01.

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5. 5

   Firm should specifically mention the quantity which they can supply per month to BLW against this tender, which will be kept in view while ordering to ensure the availability of material at BLW as per requirement of tendered item.

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6. 6

   Tenderer must enclose required past credential of supply of same / similar tendered item to show that they are capable of supplying the tendered item and to substantiate their capacity to develop tendered item. The firm should enclose details of infrastructure of Plant & Machinery and testing / quality control, QAP [approval status by Approving Agency ], ISO certificate details and other relevant document for the tendered item.

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7. 7

   Class-I/Class-II local supplier' shall be required to provide alongwith the offer a self-certificate giving the percentage of local content of tendered item.

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8. 8

   The bidder shall give self- certification for local content in the quoted item (Goods/Works/Services) at the time of tendering under the relevant para : However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice (or certified by statutory auditor/cost auditor of the company, in case of Companies, as mentioned under para 1.15.3.4 of Tender Document Rev. Year- 2026, Ver.01) after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant cerificate to Tender Document Rev. Year- 2026, Ver.01. After verification & confirmation of the local content from the above said certificate, a letter will issued by the BLW's purchase office, in form of the Modification Advice (M.A.) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/Non-local or from Class-II to Non-Local, a penalty up to 10 % of the contract value may be imposed. However, contract once awarded shall not be terminated on this account. In compliance of Para 1.15.3.3 of Tender Document Rev. Year- 2026, Ver.01, it's also to be ensured that in cases of procurement for a value in excess of Rs. 10 crores, the 'Class-I local supplier/' Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

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9. 9

   The class-I local supplier/class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content as per annexure 4.12 of Tender Document Rev. Year- 2026, Ver. 01 (uploaded with tender).

   Confirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.