DEVELOPMENT OF 3 TYPES OF HONEYCOMB SEALS

ANNUAL REQUIREMENT

Sl No. Part Number Part Nomenclature Annual Req Requirement for next 5 years

1 31081152 SEAL, AIR ASSY III STG STATOR 10 108

2 31039462STG2 SEAL ASSY II STG STATOR 10 120

3 8682603 SEAL ASSY--HONEY COMB 10 141

HINDUSTAN AERONAUTICS LIMITED BANGALORE COMPLEX - ENGINE DIVISION - PROJECT PURCHASE

VENDOR TO ENTER DETAILS IN HIGHLIGHTED CELLS ONLY TWO BID SYSTEM OF TENDERING THROUGH E-PORTAL (ONLY INDIAN VENDORS TO QUOTE) TECHNO COMMERCIAL BID

Tender Number Vendor Company Name Vendor / Seller address and contact details Offer number & date

MPR LINE Item No. Part No Part Description Quantity Required UOM Complied to scope of work Ref. No: MPR # 1108 Dt: 09/03/2026 (SOW will be provided to interested parties after signing NDA) (YES/NO) Deviation to scope of work if any Completed TechbidAnnexure 1 (Information to be furnished along with quote) has been filled and submitted. (YES/NO) Remark if any

1 31081152 SEAL, AIR ASSY III STG STATOR 10 Nos

2 31039462STG2 SEAL ASSY II STG STATOR 10 Nos

3 8682603 SEAL ASSY--HONEY COMB 10 Nos

a Incoterms - Price/Delivery basis (i.e. FOR HAL, Engine Division)

b Liquidated damages (HAL standard term is 0.5% per week of delay or part thereof upto maximum 10% of the delayed item value)

c Payment terms for RC and NRC (HAL standard payment term is 100% within 30 days of receipt & acceptance of items at HAL)

d Certificates offered (MSE'S, Mill Test Certificate & CoC is required)

e Warranty (HAL standard terms is minimum 12 months from the date of acceptance of items at HAL or more time period as per sellers policy)

f Delivery Lead Time

g Validity of Quote (HAL standard terms is 120 days from the tender due date)

h Minimum Local Content for Indigenisation should be 50% and above. Please confirm% of Local Content and forward self declaration certificate along with quotation MINIMUM LOCAL CONTENT (MLC) OF INDIGENISATION IS 50% AND ABOVE(YES/NO).

i Other Terms & Conditions 1. Supplier is liable if the Material is found defective at any stage of Manufacturing or Assembly or during the usage of material. 2.Vendor has to provide Item Recurring cost(Unit Price) and Non-Recurring costs (Development cost) if any (Tooling cost, Fixture, gauges, testing etc) separately considering projected quantities. 3. Vendor should ensure Minimum Local content for Indigenisation should be above 50%. Vendor has to forward self-declaration certificate along with quotation. 4. Vendor has to retain the Quoted basic cost for next 5 years of supplying the item. Vendor should also indicate future pricing and escalation (if any) while submitting the quote. 5. Vendor quoted NRC (if any) is valid for development order only and will not be considered in production order. 6. Vendor should supply the part within 6 months from the date of placing the P.O 7. Vendors those who require technical documents like drawing, scope of work etc. has to send email to id: [email protected] and may call Phone No. 080 22326345. Technical documents and Scope of work will be provided on submission of signed NDA (Format enclosed) only. 8. Vendor has to submit Completed Annexure 1 (Information to be furnished along with quote). Technical evaluation will depend on this information. 9.The bidder should submit the details of manufacturing, assembling and testing facilities available with them which are relevant to the development and certification of the honeycomb seals. 10.Other terms and conditions are as per enclosed file "ConditionsoftenderIndigeneous".

j SPECIAL NOTE Two Bid System of Tendering through E-portal. Technocommercial (unpriced) Bid and Price bid to be submitted separately by clearly mentioning the tender number and due date on it. . Tehnocommercial bid should not contain price. Technocommercial bid with price details will be rejected. Tender to be submitted before due date

k Documents attached 1. Condition of tender 2.NDA Certificate 3. Annual Consumption list 4. TechbidAnnexure-1

l Future Pricing Clause (As per Indigenization policy, the quoted price should be firm and fixed for next 05 years. Confirmation required)

m Escalation of price (if any)

n MSME Certificate required If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 25% of tendered quantity. The balance quantity/works will be considered for distribution amongst all bidders (including MSEs) as per this subject purchase preference policy.

o MLC certificate (Minimum Local Content certificate is required) in letter head

p IPR TRANSFER ( In Development orders , Intellectual Proprietary Rights will rest with HAL. Your Confirmation on IPR transfer to HAL is required)

q Compliance of Make in India is as per Purchase Preference Policy (Preference to Make in India) Order 2017 (PPP-MII Order,2017) issued by Department of Promotion of Industry and Internal Trade (DPIIT) as revised from time to time. and MSME provision as per general terms and conditions

NOTE: SAMPLE OF ITEM TO BE SUPPLIED WITHIN 180 DAYS FROM THE DATE OF PLACEMENT OF ORDER

HINDUSTAN AERONAUTICS LIMITED BANGALORE COMPLEX - ENGINE DIVISION - PROJECT PURCHASE

VENDOR TO ENTER DETAILS IN HIGHLIGHTED CELLS ONLY TWO BID SYSTEM OF TENDERING THROUGH E-PORTAL (ONLY INDIAN VENDORS TO QUOTE) PRICE BID

Tender Number Vendor Company Name Vendor / Seller address and contact details Offer number & date

MPR LINE Item No. Part No Part Description Qty Req UOM Suppliers part number / Specification offered by supplier Technically Complied (Yes/No) Remarks (Deviation if any) Offered Quantity UOM NRC Cost RC cost/ Unit Price Taxes in % Total Price

1 31081152 SEAL, AIR ASSY III STG STATOR 10 Nos

2 31039462STG2 SEAL ASSY II STG STATOR 10 Nos

3 8682603 SEAL ASSY--HONEY COMB 10 Nos

a Incoterms - Price/Delivery basis (i.e. FOR HAL, Engine Division)

b Liquidated damages (HAL standard term is 0.5% per week of delay or part thereof upto maximum 10% of the delayed item value)

c Payment terms for RC and NRC (HAL standard payment term is 100% within 30 days of receipt & acceptance of items at HAL)

d Certificates offered (Mill Test Certificate & CoC is required)

e Warranty (HAL standard terms is minimum 12 months from the date of acceptance of items at HAL or more time period as per sellers policy)

f Delivery Lead Time for Sample Supply

g Delivery Lead Time for Bulk Supply after acceptance of sample

h Packing Charges if any

i Validity of Quote (HAL standard terms is 120 days from the tender due date)

j Minimum Local Content for Indigenisation should be 50% and above Please confirm% of Local Content MINIMUM LOCAL CONTENT OF INDIGENISATION IS 50% AND ABOVE(YES/NO)

k Other Terms & Conditions 1. Supplier is liable if the Material is found defective at any stage of Manufacturing or Assembly or during the usage of material. 2.Vendor has to provide Item Recurring cost(Unit Price) and Non-Recurring costs (Development cost) if any (Tooling cost, Fixture, gauges, testing etc) separately considering projected quantities. 3. Vendor should ensure Minimum Local content for Indigenisation should be above 50%. Vendor has to forward self-declaration certificate along with quotation. 4. Vendor has to retain the Quoted basic cost for next 5 years of supplying the item. Vendor should also indicate future pricing and escalation (if any) while submitting the quote. 5. Vendor quoted NRC (if any) is valid for development order only and will not be considered in production order. 6. Vendor should supply the part within 6 months from the date of placing the P.O 7. Vendors those who require technical documents like drawing, scope of work etc. has to send email to id: [email protected] and may call Phone No. 080 22326345. Technical documents and Scope of work will be provided on submission of signed NDA (Format enclosed) only. 8. Vendor has to submit Completed Annexure 1 (Information to be furnished along with quote). Technical evaluation will depend on this information. 9. The bidder should submit the details of manufacturing, assembling and testing facilities available with them which are relevant to the development and certification of the honeycomb seals. 10.Other terms and conditions are as per enclosed file "ConditionsoftenderIndigeneous".

l SPECIAL NOTE Two Bid System of Tendering through E-portal. Technocommercial (unpriced) Bid and Price bid to be submitted separately by clearly mentioning the tender number and due date on it. . Tehnocommercial bid should not contain price. Technocommercial bid with price details will be rejected. Tender to be submitted before due date

m Documents attached 1. Condition of tender 2.NDA Certificate 3. Annual Consumption list 4. Annexure - 1

n Future Pricing Clause (As per Indigenization policy, the quoted price should be firm and fixed for next 05 years. Confirmation required)

o Escalation of price (if any)

p MSME Certificate required If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 25% of tendered quantity. The balance quantity/works will be considered for distribution amongst all bidders (including MSEs) as per this subject purchase preference policy.

q IPR TRANSFER ( In Development orders , Intellectual Proprietary Rights will rest with HAL. Your Confirmation on IPR transfer to HAL is required)

r Duties and Taxes applicable for RC and NRC Cost

s MLC certificate (Minimum Local Content certificate is required) in letter head

t Compliance of Make in India is as per Purchase Preference Policy (Preference to Make in India) Order 2017 (PPP-MII Order,2017) issued by Department of Promotion of Industry and Internal Trade (DPIIT) as revised from time to time. and MSME provision as per general terms and conditions

NOTE: SAMPLE OF ITEM TO BE SUPPLIED WITHIN 180 DAYS FROM THE DATE OF PLACEMENT OF ORDER

HINDUSTAN AERONAUTICS LIMITED ENGINE DIVISION, BANGALORE COMPLEX

Annexure-1 (UNPRICED BID) (TO BE SUBMITTED IN THE TECHNICAL BID)

RFQ Ref Number:

Due Date for Bid submission

Development of Starter Motor

NAME OF THE BIDDER

QUOTE REFERENCE

Table-1: List of Parts

Sl No. Part Number Part Description Lead Time as per HAL for Sample Supply/ Completion in months from PO date Compliance (Minimum Lead Time to be filled by bidder)

1 T0+ 12 Months

2 T0+ 12 Months

Table-2 Bidder Qualification Criteria: Bidder should comply with the following points:

SL.No Terms and conditions for development of Tendered Item/s Desirable/Essential/ For information Compliance Yes/No Bidder to provide the details of documents enclosed with the technical bid wherever applicable

1 Offers are invited from Indian local Suppliers who meets the Bidder Qualification criteria as given below Essential

1a The Bidder should have successfully executed minimum one project for delivery of Airworthy electrical component preferably similar to the Starter Motor and shall submit documentary proof of completion /execution of work towards it. Essential Document to be attached

1b The bidder should submit the details of manufacturing, assembling and testing facilities available with them which is relevant to the development and certification of the product. Essential Document to be attached

1c The Bidder should have knowledge of the airworthiness standard and also requirement specified by the airworthiness agency CEMILAC and inspection authorities like DGAQA. Essential

1d Bidder shall submit compliance matrix with necessary justification for the compliance of the requirements as per Technical specification Doc No.TS-GTSU-STARTER MOTOR & Scope of Work. Essential Agreement/compliance statement to be attached

Table-3 Special Conditions: Vendor / Supplier should comply with the following points:

A. Design Terms

1 SCOPE a) Vendor's scope involves development of the items as per the drawing , reverse engineering in case of any missing detials the OEM sample / as per the governing standard specified in the Technical Specification, finalising the test schedule and qualification of the item and type certification from CEMILAC, supply of items for trials at HAL. The vendor is also responsible for production and supply of the subject item to Engine Division. Essential

b) Development steps as mentioned in Scope work document to be followed and ensured by vendor Essential

c) First Article Inspection (FAI) samples needs to be developed meeting the requirements of ATP, QAP & QTP Essential

d) The changes suggested durig the FAI clearance are to be incorporated in the further samples/units supplied to HAL for trials Essential

2 Before Placement of PO a) Technical requirements/Specification of items are provided with the RFQ, any clarifications/physical demo (without stripping of the item) will be available for study at Engine Division after hosting of tender. Information

b) The Assessment, selection and evaluation of the vendor will be carried out by a Technical Evaluation committee (TEC) to assess the technical capability of the vendor. The vendors recommended by the committee shall be considered for further evaluation of Bid. Information

3 After Placement of PO a) Vendor needs to conduct PDR (Preliminary design Review), CDR (Critical Design review) and obtain clearance from certifying agencies (RCMA, AQA ) in coordination with HAL as per the procedures of IMAP-2023 & IMTAR-21 Ver 2.0 Essential

b) Vendor has to prepare QTP,ATP documents and get approval from relevant certification agencies in coordination with HAL after placement of PO and before Commencement of QT Essential

c) Develop the detailed drawings for the production of the item incorporating all technical requirements and material specifications Essential

d) Drawings and design with details of material specifications to be approved by RCMA. Essential

e) Vendor shall initiate fabrication of FAI only after approval of PDR, Drawings, QTP, and ATP from certification agencies and clearance from HAL, Engine Division on QMS (Quality Management System) audit. Essential

f) FAI & QT sample QTY can be mutually discussed and decided during the design reviews. After the evaluation of the FAI, if any changes proposed by certification agencies need to be complied in the further sample units. Essential

4 Deliverables a) All items as per Table-1 Essential

b) FAI samples and QT samples of item’s after clearance/approval by certification agencies are to be handed over to HAL for retention. Essential

5 General Terms a) Quotation should be submitted in the prescribed format with all mandatory/Essential fields filled. Quotation received with incomplete details & completely filled response without signed/stamped by the vendor, liable for technical rejection without any further correspondence in this regard Essential

b) Vendor shall ensure the Indigenous Content needs to be minimum 50% on cost basis. Essential Approx. Indigenization Content (IC) _____ %

c) Necessary coordination from HAL shall be taken by the vendor while interacting with certifying agencies like RCMA/DGAQA. Desirable

d) Supplier has to incorporate the changes recommended by HAL /RCMA during the development of item to meet the technical specification which is required to qualify item for airborne application. Essential

e) Whenever vendor calls for stage inspection and Pre Dispatch Inspection (PDI), vendor should prepare their Inspection report and submit the same along with the call letter for all the stages of Inspection. Essential

f) Vendor to furnish stage Inspection/PDI call to HAL at least one week in advance in case of local vendor and Two weeks in advance for outstation vendors (within India) in order to plan the Inspection activities. Desirable

g) Vendor shall take full responsibility for carrying out complete Qualification test. Any additional test if deemed shall also be carried out by the vendor. All the testing has to be demonstatrted in presence reps of HAL , Airworthiness authorities.In some case it may be delegated to the vendor also. Essential

h) HAL is the owner of Intellectual Property (IPR) generated during the project including rights of sale and after-sale service of the item developed. Desirable

i) Vendor should not supply these parts to any other organization other than HAL without the written consent of Engine Division, HAL during and after the project of intended program. Essential

j) vendor needs to indicate any special tools/jigs/fixtures required for fabrication or testing, calibration and modality of transferring them to HAL in case the vendor is unable to support requirement in future for whatever reason Essential

k) HAL reserves the right to visit vendor's facilities before placing the P.O / during manufacturing plant with prior notice to assess the reliability of data / information provided during proposal, development and production supply stages. Essential

l) The Purchase order / Contract shall have an option Clause wherein HAL can exercise an option to procure additional Quantity in accordance with the same Terms and Conditions of the present contract with appropriate escalation factor / CAP. The option clause shall be applicable within the validity of the contract. Essential

m) Proposed Project plan with major milestones to be submitted along with Quote. Desirable

n) HAL reserves the right to cancel the request of RFQ and / or invite afresh with or without amendments to this request for RFQ, without liability or any obligation for such request for RFQ and without assigning any reason. For information

6 Programme Management 1. Within two (2) weeks of effective date of contract (To), Supplier and HAL agree to identify their respective designated “program managers” for the period of the contract, in order to ensure effective implementation of all the agreed provision of the contract. For information

2. All decisions relating to the planning and execution of the project is concerned shall rest jointly with HAL and vendor. The role of HAL’s program manager shall be to monitor progress versus schedule, provide technical and operational inputs to the program, review and approve all technical documents that may be submitted by supplier within the scope of the contract, coordinate activities at user site, facilitate final acceptance tests in accordance with the mutually agreed ATP, and release all compliance certificates. For information

3. Within four (4) weeks of effective date of contract (To), supplier shall prepare and submit a detailed project schedule to HAL bringing out all the activities involved in the project in the format used by the vendor as per its quality management system (QMS). Supplier shall revise and update the project schedule to accommodate changes, as and when considered necessary. Desirable

4. In the event of any disagreement between the program manager of supplier and that of HAL with regard to action to be taken, there will be mutual discussion between the parties and corrective action shall be taken as appropriate. For information

5. Necessary reviews on mutually agreed intervals shall be held by vendor and HAL. For information

7 Packaging To ensure appropriate packaging (including transportation box) is made to deliver the finished component. The package will indicate Product Name, Part No, Year of Manufacturing, Storage conditions and Accessories supplied along with the unit indicated in a separate packing slip duly endorsed by Vendor dispatch Inspection. Essential

B. Quality Terms

1 Quality Terms Vendor should have minimum ISO 9001 latest or AS (Aeronautical Standard) certification. Copy to be submitted along with the Quote Essential Document to be attached

2 Raw material Type Approval or COC (Certificate of Conformity) from OEM/ Govt. approved lab test report confirming the Raw material specification used as per BOM (Bill of material) to be provided. Essential

3 Components shall strictly be procured from OEM or its authorized distributors to avoid risk of counterfeit components entering into the loop. The Vendor(s) should equip themselves with a system/ certification for detection and mitigation plans for addressing counterfeit parts Essential

4 Testing needs to be carried out in the NABL/NADCAP/AFQMS/DGAQA/RCMA/CEMILAC certified labs (with as on date validity) as applicable. Note: i) Before testing of any Raw material compound in lab, vendor need to provide the information to HAL - QC for inspection for details and traceability. ii) All measuring equipment and Monitoring devices shall be calibrated at NABL accredited labs and calibration certificate to be maintained. Essential

5 Vendor shall allow auditing their facility for QMS practices followed by HAL team initially and later by ORDAQA/RCMA representatives if required. Essential

6 Special processes shall be approved and demonstrated to HAL QC as well as DGAQA representatives. All special process like Heat treatment, Welding, Plating etc will be done at NADCAP approved facility or HAL(ED) Lab approved source only. Essential

7 It will be deemed to be an undertaking by the vendor that they have fully acquainted themselves with various drawings/specifications/standards thereof. The vendor shall be considered to have agreed to all requirements, unless specific exceptions are clearly stated. Such exceptions must include justification for exceptions taken. Vendor exceptions or conditions are not binding on HAL unless specifically agreed in writing by HAL. Essential

8 To ensure that, tools and testers used for fabrication of parts for both FAI and further samples are duly calibrated by agencies preferably with NABL accreditation or traceable to National or International standards. Vendor shall maintain valid document or approval, traceable to NABL/NADCAP/Govt. approved agencies for personnel and facilities for carrying out regular operations or special processes. During the process of manufacturing /fabrication, necessary process/method sheets including any tools/fixtures used shall be documented and to be available for scrutiny/traceability. Essential

9 To indicate vendor's own methodology of identifying traceability of the finished product by appropriate identification label with their Logo along with HAL Logo. The component shall accompany certificate wherever applicable. All the related documents shall be endorsed by vendor QC, HAL QC and by Regulatory authorities in duplicate. Desirable

10 The inspection reports like records of Conformity, dimensional report, test reports etc. shall be produced by the vendor duly certified by vendor's inspection & HAL inspection wherever applicable, along with finished product also for raw materials/Components used for manufacture of parts. Such documents are to be maintained and supplied with supplies to HAL. Essential

11 The documents generated during the process of execution of Purchase order shall be preserved for a minimum of 10 years from the date of supply of items and is auditable at any point as a part of Defect investigation of component. Desirable

12 In the event of rejection of a component at various stages of testing or sub assembly, vendor shall investigate the cause of the rejection along with HAL QA and shall immediately commence corrective action as applicable to HAL. The vendor shall submit the corrective action in corrective action response (CAR) format. Essential

13 No part of the work shall be outsourced to sub-vendor by the main vendor without the written consent of HAL. For information

14 HAL have the right to carry out spot/snap, Audit/Inspection, at any point of the time to verify the traceability of material, storage of material, machines/Equipment used, Quality system adopted and processed followed for realization of the product. The decision on observations/acceptance at any point of time by HAL inspection is final. HAL inspection has the right to accept or reject the product based on testing & documents produced. For information

15 The purchase order is liable to be cancelled if vendor is found violating the specified Quality Terms and further, the loss due to this shall be borne by the vendor. For information

Table-2 Bidder Qualification Criteria: Bidder should comply with the following points:

SL.No Terms and conditions for development of Tendered Item/s Desirable/Essential/ For information Compliance Yes/No Bidder to provide the details of documents enclosed with the technical bid wherever applicable

1 Offers are invited from Indian local Suppliers who meets the Bidder Qualification criteria as given below

1a The Bidder should have successfully executed minimum one project of similar assemblyand qualified the same .Documentary proof of completion /execution of work towards it. Essential Document to be attached

1b The bidder should submit the details of manufacturing, assembling and testing facilities available with them which is relevant to the development and certification of the product. Essential Document to be attached

1c The Bidder should have knowledge of the airworthiness standard and also requirement specified by the airworthiness agency CEMILAC and inspection authorities like DGAQA. Essential

Table-3 Special Conditions: Vendor / Supplier should comply with the following points:

A. Development Terms

1 SCOPE a) Vendor's scope involves Manufacturing the part with his own material as per the drawing. Vendor is also responsible for carrying out all Qualification tests required for development of the Part/ Assembly as per applicable standard. Any missing part in the drawing if any as per the Part / Assembly drawing , vendor has to carry out reverse engineering evolve drawing and obtain approval of the same from HAL-ED . Essential

b) Vendor shall adhere to all requirements as per the Scope of work . the commitment of the same shall be done by duly signing the document & submiting the same along with the quote Essential Document to be attached

c) Any changes if suggested by HAL-ED during Design , Manufacturing & qualification , FAI clearance stage shall be incorporated by the vendor. Essential

d) Vendor shall have the following Inhouse facilities like Sheet metal shearing , Forming , Precision welding ( TIG & MIG) , Vaccuum Brazing , Inhouse Tool room facilty , Honeycomb machining capabilty. Essential

e) Vendor shall have experience of fabricating sheet metal parts with Nimonic & cobalt based alloys . They should have developed atleast one Tight tolerance Assembly fixture for fabricating previous Assembly . Desirable

2 Before Placement of PO a) Drawing/Technical requirements/Specification of items are provided with the RFQ, any clarifications/physical demo (without stripping of the item) will be available for study at Engine Division after hosting of tender. Information

b) The Assessment, selection and evaluation of the vendor will be carried out by a Technical Evaluation committee (TEC) to assess the technical capability of the vendor. The vendors recommended by the committee shall be considered for further evaluation of Bid. Information

3 After Placement of PO a) Vendor has to prepare QAP , QTP,ATP documents and get approval from relevant certification agencies in coordination with HAL after placement of PO and before Commencement of QT Essential

b) Vendor shall initiate fabrication of parts only after approval of Drawings, QTP, and ATP from certification agencies and clearance from HAL, Essential

c) FAI & QT sample Qty can be mutually discussed and decided during the design reviews. After the evaluation of the FAI, if any changes proposed by certification agencies need to be complied in the further sample units. Essential

4 Deliverables a) All items as per Table-1 Essential

b) FAI samples and QT samples of item’s after clearance/approval by certification agencies are to be handed over to HAL for retention. Essential

5 General Terms a) Quotation should be submitted in the prescribed format with all mandatory/Essential fields filled. Quotation received with incomplete details & completely filled response without signed/stamped by the vendor, liable for technical rejection without any further correspondence in this regard Essential

b) Vendor shall ensure the Indigenous Content needs to be minimum 50% on cost basis. Essential Approx. Indigenization Content (IC) _____ %

c) Necessary coordination from HAL shall be taken by the vendor while interacting with certifying agencies like RCMA/DGAQA. Desirable

d) Supplier has to incorporate the changes recommended by HAL /RCMA during the development of item to meet the technical specification which is required to qualify item for airborne application. Essential

e) Whenever vendor calls for stage inspection and Pre Dispatch Inspection (PDI), vendor should prepare their Inspection report and submit the same along with the call letter for all the stages of Inspection. Essential

f) Vendor to furnish stage Inspection/PDI call to HAL at least one week in advance in case of local vendor and Two weeks in advance for outstation vendors (within India) in order to plan the Inspection activities. Desirable

g) Vendor shall take full responsibility for proving and qualification of the product . Only Engine level testing shall be done by HAL-ED . Essential

h) HAL is the owner of Intellectual Property (IPR) generated during the project including rights of sale and after-sale service of the item developed. Desirable

i) Vendor should not supply these parts to any other organization other than HAL without the written consent of Engine Division, HAL during and after the project of intended program. Essential

j) vendor needs to indicate any special tools/jigs/fixtures required for fabrication or testing, calibration and modality of transferring them to HAL in case the vendor is unable to support requirement in future for whatever reason Essential

k) HAL reserves the right to visit vendor's facilities / manufacturing plant with prior notice to assess the reliability of data / information provided during proposal, development and production supply stages. Essential

l) The Purchase order / Contract shall have an option Clause wherein HAL can exercise an option to procure additional Quantity in accordance with the same Terms and Conditions of the present contract with appropriate escalation factor / CAP. The option clause shall be applicable within the validity of the contract. Essential

m) Proposed Project plan with major milestones to be submitted along with Quote. Desirable

n) HAL reserves the right to cancel the request of RFQ and / or invite afresh with or without amendments to this request for RFQ, without liability or any obligation for such request for RFQ and without assigning any reason. For information

6 Programme Management 1. Within two (2) weeks of effective date of contract (To), Supplier and HAL agree to identify their respective designated “program managers” for the period of the contract, in order to ensure effective implementation of all the agreed provision of the contract. For information

2. All decisions relating to the planning and execution of the project is concerned shall rest jointly with HAL and vendor. The role of HAL’s program manager shall be to monitor progress versus schedule, provide technical and operational inputs to the program, review and approve all technical documents that may be submitted by supplier within the scope of the contract, coordinate activities at user site, facilitate final acceptance tests in accordance with the mutually agreed ATP, and release all compliance certificates. For information

3. Within four (4) weeks of effective date of contract (To), supplier shall prepare and submit a detailed project schedule to HAL bringing out all the activities involved in the project in the format used by the vendor as per its quality management system (QMS). Supplier shall revise and update the project schedule to accommodate changes, as and when considered necessary. Desirable

4. In the event of any disagreement between the program manager of supplier and that of HAL with regard to action to be taken, there will be mutual discussion between the parties and corrective action shall be taken as appropriate. For information

5. Necessary reviews on mutually agreed intervals shall be held by vendor and HAL. For information

7 Packaging To ensure appropriate packaging (including transportation box) is made to deliver the finished component. The package will indicate Product Name, Part No, Year of Manufacturing, Storage conditions and Accessories supplied along with the unit indicated in a separate packing slip duly endorsed by Vendor dispatch Inspection. Essential

B. Quality Terms

8 Quality Terms a) Vendor should have minimum ISO 9001 latest Quality system or AS (Aeronautical Standard) certification. Copy to be submitted along with the Quote Essential Document to be attached

b) Vendor to provide MILL certificate & third part Raw material confirmation from approved NABL lab along with the samples. Clear traceabilty has to be ensured w.r.t melt number/ Batch number of raw material to final part acceptance Essential

c)Components required (if any) shall strictly be procured from OEM or its authorized distributors to avoid risk of counterfeit components entering into the loop. The Vendor(s) should equip themselves with a system/ certification for detection and mitigation plans for addressing counterfeit parts Essential

d) All special process like Heat treatment, Welding, Plating etc will be done at NADCAP approved facility or HAL(ED) Lab approved source only. Special processes shall be approved and demonstrated to HAL QC as well as DGAQA representatives. Essential

e) All the measuring and testing equipment should be calibrated and vaildity of the same shall be live at any point of time.Calibration shall be done through approved NABL /Govt approved sources only .During the process of manufacturing /fabrication, necessary process/method sheets including any tools/fixtures used shall be documented and to be available for scrutiny/traceability. Essential

f) In the event of rejection of a component at any stages of testing or sub assembly, regular supplies , vendor shall investigate the cause of the rejection along with HAL QA and shall immediately commence corrective action as applicable to HAL. The vendor shall submit the corrective action in corrective action response (CAR) format. Essential