M 24 MAINTENANCE KIT

Special Eligibility Criteria

1. 1

   i. The Railway reserves the right to order either the entire or the bulk quantity on the BLW approved sources for item: M 24 MAINTENANCE KIT as per BLW item ID 2201247. SUB ITEM ID- 2201247001 & 2201247004 Status of approval of tenderer shall be reckoned as on the date of tender opening and not thereafter, unless it is a case of downgrading/ removal/suspension/ banning. ii. The quantities to be ordered on Approved Vendors will be decided considering factors which include past (supply as well as quality) performance, capacity, delivery requirements, quantity under procurement, and nature of item, outstanding order load etc. and the tender conditions. iii. (a) Vendors approved for developmental ordering shall be eligible for developmental order of up to 20% of Net Procurable Quantity [NPQ] in regular tenders. (b) Vendors approved by any centralized vendor approving agencies for developmental orders with condition of prototype approval and/or field trial, may be given developmental order for 5% of Net Procurable Quantity [NPQ] within or outside NPQ. (b.i) Order on firms approved for developmental ordering subject to prototype approval/field trial can be upto the quantity required for field trial as indicated in the vendor directory provided no such orders has been placed on the firm earlier. Such firms will mandatorily indicate the orders received for the tendered item in the past and supply status against the same with their offer. If the firm has not received any order, a NIL statement has to be attached. If no document is attached, it will be considered that such order has already been placed on the firm and no further orders will be placed. (b.ii) If quantity required for field trial is not indicated in the vendor directory, then order quantity on such firms will be limited to 5% of NPQ. However the total order on developmental firms will be limited to 20% of the NPQ.

   Document optionalConfirmation required
2. 2

   iv. When the vendor approving agency grades vendors under two categories, say, Part I and Part II categories, the developmental order on unapproved/untried firm can be up to 5% of NPQ within or outside NPQ. However, if the vendor approving agency grades vendors only under a single category (i.e. there is no system of approving the firms under two categories, say, Part I and Part II categories), developmental orders can be given upto 20% of NPQ on unapproved/untried firms within the NPQ. This will be subject to the procuring entity being prima-facie satisfied that such firms are capable of executing the order. Such firms must submit their credentials like Machinery & Plant, Testing facilities, QAP, Technical Manpower, Supply performance against earlier orders for same or similar items etc. along with their e- offer. Failure to submit such credentials as stated above will make the offer liable to be ignored. Such developmental order can be placed either after assessment of their capacity and capability by the source approving authority within 6 months of advice from the purchase authority or with the condition that bulk supply will start after approval of prototype by nominated agency as mentioned in the Purchase Order. v. Where there are not more than three Indian suppliers categorized as Approved vendor for the tendered item, developmental vendors without any conditional approval can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, and delivery requirements, quantity under procurement, nature of items, outstanding order load, etc. shall be considered in a transparent manner subject to rates being reasonable. Quantity allocation among eligible endors shall be based on pre-decided tender criteria. Such orders shall be treated as Bulk Orders. A Supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or (ii) a majority of its shareholding or effective control of the entity is exercised from India, or (iii) more than 50% of the value of item being supplied has been added in India.

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3. 3

   vi. Where there is no approved vendor for an item, developmental vendors without any conditional approval can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre- decided tender criteria. vii. Authorized dealers/ distributors need to quote with Tender specific authorization from the approved vendors/developmental vendors/Manufacturers failing which offer will be summarily rejected. While issuing such authorizations the approved vendors/developmental vendors/Manufacturers must ensure that these authorized dealers/distributors are in a position to raise inspection requests on IREPS.

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4. 4

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended and in terms of clause 2.4.2 of Instructions to tenderers for e-Tender, Rev.1.21 of April 2024 (along with all correction slips) Public Procurement of this item is restricted to Class-I and Class -II local suppliers only. Bidders are required to indicate the Local Content in their offered product in the requisite field in the offer form.

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Commercial-Compliance

1. 1

   :In terms of clause 3.0 of the Instructions to Tenderers for E.tenders, Rev.1.21 April 2024 (along with all correction slips) Bidders, not failing in the exempt category for furnishing EMD, are required to Mandatorily furnish the requisite EMD along with their offer, Failing which their offer will be summarily rejected.successful bidders unless failing in the exempt category for submission of S.D. are mandatorily required to submit Security Deposit. The tenderers in their bids shall indicate the details of their jurisdictional assessing officers (Designation, address & email ID). Also tenders are required to furnish the correct HSN code for the offered item along with their bid.
2. 2

   Warranty/Guarantee Warranty clauses as per IRS Conditions of Contract or as specified in tender schedule will be applicable. In case, there is a discrepancy regarding warranty period mentioned in specification/description and standard warranty clause as per IRS condition of contract, then warranty period mentioned in specification/description shall prevail.

   Confirmation required
3. 3

   Firm to note that by giving their financial bid, they agree to supply the tendered stores at the rates quoted by them in accordance with special and other conditions specified / attached with the tender

   Confirmation required
4. 4

   No Exemption for EMD will be given to firms except to those firms as mentioned in the Instruction to tenderers 1.21 April 2024 (along with all correction Slips). If the firms, other than those exempted, fail to submit EMD along with the offer, their offer will be summarily rejected.

   Confirmation required
5. 5

   Security Money as per Para 12.1.1 of Instructions to Tenderers for Electronic tenders ITT_Rev_1.21_April _2024 (along with all correction Slips) shall be applicable.

   Confirmation required
6. 6

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Consignee.
2. 2

   Paying Authority:FA&CAO/SAB/NR/BH/New Delhi.

   Confirmation required
3. 3

   Special attention is also drawn to para 2.4.3 of Instructions to Tenderers for Electronic Tenders, Rev 1.21_April_ 2024 (along with all correction slip) regarding Restrictions on procurement from bidders from countries sharing land borders with India. All bidders are required to submit a certificate as per format given in Clause 2.4.3 of the said document.

   Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.