Tender for Supply, Installation, Testing, Commissioning and Warranty of Audio and MIC Solution for VC System at Center for E-Governance

Tenderer should be a Company or Firm registered in India. (Joint ventures or Consortium are not allowed) GST Registration (in case of Firms) Certificate of Incorporation (in case of Company).

Tenderer should have been in existence for a period of at least three years. Certificate of Incorporation Partnership Registration PAN.

Tenderer should be registered with Commercial Tax department and should have filed latest GST Returns GST Registration. Latest GST returns for the month of May 2025 or latest.

Tenderer should have PAN and should have filed Income Tax Returns for the preceding three financial years. Copy of PAN. Income Tax Returns for the last 3 financial years, i.e., FY 2021-22 (AY 2022-23), FY 2022-23 (AY 2023-24) and FY 2023-24 (AY 2024-25).

Tenderer should meet the minimum Annual turnover requirement, stated in the Section 1 - IFT, in the last three financial years, i.e., FY 2021-22 (AY 2022-23), FY 2022-23 (AY 2023-24) and FY 2023-24 (AY 2024-25). Annual Turnover and Networth Statement certified by Chartered Accountant as per format at Annexure I. Audited Balance Sheet for the last 3 financial years i.e., FY 2021-22 (AY 2022-23), FY 2022-23 (AY 2023-24) and FY 2023-24 (AY 2024-25) duly certified by Chartered Accountant. Audited Profit & Loss Statement for the last 3 financial years i.e., FY 2021-22 (AY 2022-23), FY 2022-23 (AY 2023-24) and FY 2023-24 (AY 2024-25) duly certified by Chartered Accountant.

Tenderer should positive Networth in the financial year FY 2023-24 (AY 2024-25) Annual Turnover and Networth Statement certified by Chartered Accountant as per format at Annexure I.

If the Tenderer is an Authorized Agent of OEM, the Tenderer should submit Manufacturer Authorization Form (MAF) from the manufacturer/OEM.The manufacturer/OEM can issue Manufacturer Authorization Form to one Authorized Agent only for this IFT. If the same manufacturer/OEM issues Manufacturer Authorization Form to more than one Authorized Agents, all such bids shall be summarily rejected. The Authorized Agent/Tenderer should associate with one manufacturer/OEM only for this IFT. If Tenderer submits Manufacturer Authorization Form from more than one manufacturers/OEMs, such bids shall be summarily rejected.

Manufacturers performance Authorized Agent should have executed at least 01 order of VC system having Audio and MIC solution in Central Government State Government Public Sector Undertaking, during any one year of the preceding three financial years. Manufacturers Performance Statement as per format at Section 12. Copy of Supply Order Purchase Order Invoice for Manufacturers performance.

Authorized Agents performance Authorized Agent should have executed at least 01 order of VC system having Audio and MIC solution in Central Government / State Government / Public Sector Undertaking, during any one year of the preceding three financial years. Authorized Agent should submit an End user certificate for the supply order / purchase order / invoice submitted. Authorized Agent should be an Authorized Channel Partner of manufacturer/OEM. Authorized Agents Performance Statement as per format at Section 12/A. Copy of Supply Order / Purchase Order / Invoice for Authorized Agents performance. End user certificate / Work Completion certificate / Satisfactory Performance certificate. Authorized Channel Partner letter issued by manufacturer/OEM.

Equipment and quality control Employed by manufacturer as per proforma given in Section 14. Tenderer can also submit valid ISO9001 certification of manufacturer instead of Proforma given in Section 14. Equipment and quality control Employed by manufacturer as per proforma given in Section 14 or ISO 9001 certificate of manufacturer

Details of Models quoted. Tender Form as per format at Section 8.

Compliance to Technical Specifications. Compliance to Technical Specifications enclosed at Section 6.

Technical Literature of Quoted model. Technical Literature of Quoted model.

Tenderer should have Office/Service Center in Bengaluru, Karnataka Proof of Service Center in Karnataka as per format at Section 15.

Affidavit on Rs. 100/- stamp paper notarized. Affidavit as per format at Annexure III.