Procurement of COA application for Mahaboobnagar Station, comprising station- specific Train Arrival & Departure logics for six-road station or less (01 No.), embedded software modification in Data Logger for communication with the above device and transmission of information through the Data Logger network (01 DL), embedded software modification in FEP at Test Room (01 LS), embedded software modification in CMU for accepting and transmitting relevant station information in data packets through a serial port to a Client PC (01 LS), and testing & commissioning of the complete COA System (01 No.).

Special Eligibility Criteria

1. 1

   Bulk purchase will be made only from OEM i.e. M/s. EFFTRONICS SYSTEMS PRIVATE LIMITED-MANGALAGIRI GUNTUR or their authorized representative with Tender Specific Authorization. Authorized dealers shall attach Tender Specific Authorization along with the offer, failing which the offer shall be summarily rejected. The firm should clearly specify acceptable make offered.

   Document requiredConfirmation required

Check List

1. 1

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest
2. 2

   If yes, have you attached valid documents towards being MSE?
3. 3

   Have you quoted delivery period correctly and precisely?
4. 4

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
5. 5

   Have you quoted the discount if any in the specified column only in IREPS?
6. 6

   Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
7. 7

   Have you read the Security Deposit (SD) condition at Para 14 of Instructions to Tenderers attached with theTender document and uploaded relevant document for seeking exemption from submission of SD.
8. 8

   If not are you ready to pay Security Deposit ?
9. 9

   Have you paid the EMD online ? If not then have you uploaded relevant document for seeking exemption from submission of EMD ?
10. 10

    Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified/attached with the tender.
11. 11

    Please check whether you have quoted the warranty condition as per the tender.
12. 12

    Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under statutory Variation Clause.
13. 13

    Have you checked that the offered description is exactly as per tendered description?
14. 14

    Please go through Instructions to tenderers and General tender conditions of Tender before submission of offer. Having participated in the tender, it will be considered that you have gone through all the conditions and the same are accepted by you.

Commercial-Compliance

1. 1

   GST : [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.[e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Confirmation required
2. 2

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated delivery date irrespective of FOR/F.O.T condition mentioned elsewhere in the contract/tender.

   Confirmation required
3. 3

   Firm agrees to pass on such additional set off / input tax credit as may become available in future under the GST provisions in respect of all the inputs used in the manufacture of the tendered item on the date of supply, by way of reduction in price and advise the purchaser accordingly.

   Confirmation required
4. 4

   EMD Clause : EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c) Other Railways and Government departments in terms of Rly Bd Lr. No. 2004/RS(G)/779/11 dated 24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them.

   Confirmation required
5. 5

   Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent. (iv) Offers submitted without EMD will be summarily rejected. The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Confirmation required
6. 6

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Confirmation required
7. 7

   Offer shall be kept valid for 120 days.
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted. Validity will be reckoned from the closing date of tender.