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Special Eligibility Criteria

1. 1

   Regular/developmental Order: Such order(s) (Minimum 80% of Net Procurable Quantity) will be placed on the manufacturer(s) or its authorized agent. The manufacturer must have satisfactorily executed at least one single purchase order of Zonal Railways/ PUs/ CORE for the tendered item for a minimum of 20 percent or more, of total tendered quantity during previous three year excluding the date of tender closing . The period of three years will be reckoned from the date of tender closing. If such past performance is lower than 20 % then such offers will be considered for developmental order up to 20% of Net Procurable Quantity.

   Document optionalConfirmation required
2. 2

   Preferably manufacturers should participate. Participating dealers / traders / agents must upload the tender specific authorization letter issued by the OEM along with their offer failing which their offer shall be summarily rejected.

   Document optionalConfirmation required
3. 3

   The onus of submission of requisite documents in support of their past credentials such as (i) Receipt Notes/Proof of acceptance of material by consignee and/ OR [ii] Inspection Certificate having mention of complete description, total quantity offered, quantity passed,test reports (If applicable),Place of Inspection, Brand/Make (If applicable) etc. ( of third party and/or consignee bearing certification by Gazatted Officer) with self-declaration by the bidder that supply has been accepted by consignee rest with the Bidders. Furnishing of false declaration shall lead to termination of contract besides initiating further punitive actions as per the IRS Conditions,Special Conditions,Tender Conditions,Instructions to Tenderers or Law in vogue.

   Document optionalConfirmation required
4. 4

   In case, the tenderers do not submit the requisite documents then it shall be taken as they are not having any such past performance and/or capacity, under such event the tender will be decided on the basis of their past supply performance records, as available with the Purchaser [if any] for the tendered item only and no back reference shall be made in this regard.

   Document optionalConfirmation required
5. 5

   In case tenderer participates as an authorized agent, then the performance as required above shall be furnished, of that of the principal, authorizing the agent to participate in the instant tender on his/her behalf or issued tender specific authorisation for participation in the instant tender. It may so happen that the agent has credentials of past supply for a different Principal, but these will not be considered as performance for placing of any order in case of change of Principal.

   Document optionalConfirmation required
6. 6

   Firms who are otherwise not eligible for regular/developmental order(s) due to their not meeting with the eligibility conditions mentioned above, then their offer can be considered for educational orders provided they are able to establish their Capacity-cum-Capability to manufacture the tendered item. For this purpose, they should submit along with their offer, documented past performance reports of similar items of equivalent rating/manufacturing process or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents shall be taken as they are not having any Capability/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them.

   Document optionalConfirmation required

Check List

1. 1

   Have you furnished the statement of deviations [preferably nil] ?
2. 2

   Have you quoted in the prescribed performa ?
3. 3

   Have you attached CA certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier" ?
4. 4

   Have you submitted Earnest Money Deposit (EMD) ?
5. 5

   It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate ?
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
7. 7

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
8. 8

   Have you kept your offer validity as per " Condition for Responsiveness of Offer " ?
9. 9

   Have you read and accepted tender conditions ?
10. 10

    Have you mentioned Make/Brand of OEM ?
11. 11

    Have you attached any performance statements separately ?
12. 12

    Have you furnished all the mandatory Bank details ?
13. 13

    Have you quoted the discount if any in the specified column only in IREPS ?
14. 14

    Have you attached relevant document for MSE if you claimed benefits and referential treatment as MSE firm ?
15. 15

    Have you indicated the percentage of Local Content in the relevant column ?
16. 16

    Have you submitted the details of location(s) where local value addition is made ?
17. 17

    Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid ?

Commercial-Compliance

1. 1

   Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Vendors claiming MSE benefit/preferential treatment , despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.

   Document optionalConfirmation required
2. 2

   LAND BORDER : All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares all and border with India. b) I certify that this bidder is not from such a country or, if from such a country, has- been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

   Document optionalConfirmation required
3. 3

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
4. 4

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/ items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- "I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

   Document optionalConfirmation required
6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

   Document optionalConfirmation required
7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for Acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

   Document optionalConfirmation required
8. 8

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT(Updated) January 2024.

   Document optionalConfirmation required
9. 9

   An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

   Document optionalConfirmation required
10. 10

    Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

    Document optionalConfirmation required
11. 11

    All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares all and border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

    Document optionalConfirmation required
12. 12

    Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing declaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

    Document optionalConfirmation required
13. 13

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

    Document optionalConfirmation required
14. 14

    Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer will be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer hall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

    Document optionalConfirmation required
15. 15

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

    Document optionalConfirmation required
16. 16

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optionalConfirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be treated as commercially unresponsive and shall be summarily rejected