LIQUEFIED PETROLEUM GAS

Special Eligibility Criteria

1. 1

   TENDER SPECIFIC AUTHORIZATION : Procurement will be made from Government owned oil companies like HPCL, IOCL, BPCL or their authorized stockiest/ distributor. Preferably manufacturers should participate. Participating traders/ agents must attach authorization letter issued by the original manufacturer or their authorized stockiest/ distributor along with their offer. Authorization letter should preferably be tender specific. In case of a general authorization letter, it must clearly indicate the validity period/ expiry date. Offers with general authorization letters silent on validity period/ expiry date will not be considered for placement of order. The tenderer must also attach documentary proof issued to the stockiest/ distributor by the original manufacturer. Else, offers will not be considered.

   Document requiredConfirmation required
2. 2

   Place of Inspection- Tenderer should mention in their offer:-1. Name of manufacture (OEM) with complete address. 2. Place of Inspection be indicated with complete address, option for inspections at godowns/ outstation/multiple places be strictly avoided and preferably be permitted only at manufacturers place.

   Document optionalConfirmation required
3. 3

   ONUS OF SUBMISSION OF REQUISITE DOCUMENTS: The onus of submission of requisite documents as given above for establishing their eligibility for bulk or developmental order lies with the tenderer. Tenderers are to note that non submission of the documents as detailed above shall be taken as they are not having any such documents. In such case their offer shall be considered based on iMMS. No back reference in this regard will be made to them.
4. 4

   Damage and Loss of Cylinder : Damage and Loss of Cylinder in Railway premises : The seller shall upload the rate sheet of cost of cylinder , spare parts of cylinder along with bid. This rate shall remain fixed till currency of contract or extended period of contract .Adequate care and supervision shall be exercised by Supervisor of Stocking Ward and Receipt Section so that loss of cylinder do not take place . The firm's representative while lifting the cylinders from Rly's premises will check the cylinder/valve etc. for damages & intimate the same to the consignee. The damage report should be jointly prepared by the consignee & firm's representative, which should be accepted by the Gazetted officer of the depot and payment shall be done to the firm by Railways . cylinders should be returned to the firm as soon as gas content is utilized . The cylinders which have not been returned to the seller after 60 days from supply should be immediately searched with user citing the cylinder number by the Stocking ward supervisor / Receipt Section Supervisor . If the cylinder is not returned within 90 days , then the seller shall lodge a claim for payment of cylinder charges with the depot officer . Depot officers shall conduct inquiry and take appropriate action like recovery of cost of lost cylinder from the responsible staff . However, payment of cost of lost cylinder should not be held on pretext of inquiry

   Document requiredConfirmation required
5. 5

   Rate of Supply : The Liquefied Petroleum Gas has to be supplied on as and when required The bidder has to supply within 48 to 72 hours from the intimation by consignee in writing on email / letter .

   Document optionalConfirmation required
6. 6

   Transportation and Safe handling of cylinder : Transportation and Safe handling of cylinder : Liquefied Petroleum gas shall be supplied in cylinder of 19 Kgs. capacity commercial cylinders owned by the supplier. The supplier shall on demand, supply filled cylinder to and collect empty cylinder from the consignee end. All cylinders are required to be examined tested periodically as per the Gas Cylinder Rules, 2016. Responsibility for compliance will rests with the firm, who will carry out tests as may be required. All gas cylinders are required to be painted as and when necessary to the appropriate colour code specified in the Gas Cylinder Rules, 2016. Responsibility for compliance rests with the firm, who will carry out painting or as may be required under the rules. It will be firm's responsibility to possess statutory license and store till safe delivery to Consignees during the entire operation of supply.Seller should ensure that transportation of Liquefied Petroleum gas( industrial gas ) is only through vehicles specially authorized by statutory authorities for the purpose.The vehicles and drivers should be capable of and should be equipped to deal with any emergency situation and should be aware of and follow all safety and statutory norms for transportation, loading, unloading and any other aspects of work related to supply this items.

   Document optionalConfirmation required
7. 7

   CYLINDER HOLDINGS : CYLINDER HOLDINGS: Bidder should have adequate number of cylinders in their ownership so that deficit does not arise during currency of contract. Rent free period for Cylinder holding shall be 60 days. However, Consignee shall endeavor to return the cylinder in good condition as soon as possible.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   (i) Code of Integrity, Misdemeanor and Penalties :- I/We have carefully gone through the IRS conditions of contract(included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that none of our sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concern or affiliates including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code on Integrity in general, with specific reference to conflict of interest [Para 2502(e)], anti competitive practices[Para 2502(c)], and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation Code of Integrity, if detected, at any stage. (Note :- May confirm as Yes, to certify all the above certification.)

   Confirmation required
2. 2

   (ii) Code of Integrity, Misdemeanor and Penalties :-In case your confirmation in commercial compliance regarding Code of Integrity , Misdemeanor and Penalties is "No", then provide/upload the names and addresses of your sister concerns or affiliates.

   Document optional
3. 3

   IN CASE BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER:- I have read the clauses regarding restrictions on procurement from a bidder of a country which shares a land border with India as per Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023 (copy enclosed as enclosed document) ; I certify that this bidder (in whose behalf I am submitting this bid) is not from such a country which shares a land border with India (Note:- Indian firms and firms from countries not sharing border with India, may please confirm as YES)

   Document optionalConfirmation required
4. 4

   IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE AS UNDER:- I certify that this bidder (in whose behalf I am submitting this bid) is from such a country which shares a land border with India with regard to contents of Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021- PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023; and I further certify that this bidder has been registered with the Competent Authority. I hereby further certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Note 1; WHEREVER A BIDDER FROM SUCH A FOREIGN COUNTRY THAT SHARES BORDER WITH INDIA QUOTES, HE WILL NEED TO UPLOAD A COPY OF VALID REGISTRATION BY THE COMPETENT AUTHORITY (OR DOCUMENTARY EVIDENCE OF EXEMPTION AS PER NOTE 2 BELOW) WITHOUT WHICH THE OFFER SHALL BE SUMMARILY REJECTED.) (NOTE 2: Restrictions under this rule shall not apply to bids from such countries (even if sharing a land border in India) to which the government of India has extended lines of credit or in which the government of India is engaged in developmental projects. For updated lists of credit or in which line of credits have been extended or in which developmental projects are undertaken are given in the website of the Ministry of External affairs and in such firm will need to submit such documentary evidence.) The terms 'bidder' and 'bidder from a country which shares a land with India' shall be as defined in para II and III respectively of Annex III of Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023.

   Document optional
5. 5

   PLASTIC WASTE MANAGEMENT RULE 2016 :-It is certified that for execution of this contract the plastic packaging material or commodities which are made out of Compostable Plastic or Biodegradable Plastic shall be purchased from firm having certification by CPCB for manufacture or sale of plastic packaging or commodities made form Compostable Plastic or Biodegradable Plastic as per rule 4(4) of Plastic Waste Management rule 2016. It is also certified that we shall also not use any other category of plastic, such as Bio Compostable or Oxo-degradable or Oxo-bio-degradable or the like, which are not recognized under Plastic Waste Management Rule 2016 with all amendments. (Note :- May confirm as Yes, to certify all the above certification.)

   Confirmation required
6. 6

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Accountal of Gas and cylinders : Accountal of Gas and cylinders at consignee end: Consignee shall ensure that safe and properly marked cylinders are delivered by firm. The consignee shall keep a record of receipt of filled cylinder, actual quantity received & return of empty cylinder duly indicating cylinder number in register with acknowledgement from supplier. Since the accountal unit is in kg so weighment records to be maintained by consignee.
2. 2

   Inspection : By Consignee
3. 3

   1. It shall be the responsibility of the bidder to ensure that they quoted correct GST rate and HSN number. 2. Purchaser shall not be responsible for any misclassification of HSN code or incorrect GST rate.

   Confirmation required

1. 1

   Code of Integrity, Misdemeanor and Penalties :- Bidders are reminded to carefully go through the IRS conditions of contract (included and uploaded with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". Bidders shall certify that none of their sister concern or affiliates(such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender& which can give rise to a conflict of interest or fall under anti-competitive practices. The offers of such sister concern or affiliates if quoted are liable to be rejected as per relevant provisions of IRS terms and conditions. Bidders shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para25029(e)], anti competitive practices [Para 2502(c)] and obligations to proactive disclosures[Para 2503]. Bidders shall fully responsible for the declaration/certification regarding Code of Integrity, Misdemeanor and Penalties give in commercial compliance and it shall not be the Railways responsibility to verify the same. Bidders shall be liable for all consequences of violation of Code of Integrity (including termination of contract) as provisions in Para 2505 & 2506 of IRS conditions of contract, if detected, at any stage.