Bihar

Active

Goods

GENERAL

REQUEST FOR PROPOSAL FOR THE SELECTION OF AN EVENT MANAGEMENT AGENCY (EMA) FOR THE END-TO-END OPERATIONAL EXECUTION OF THE BIHAR STATE GAMES 2026

Department of Sports

Patna, Bihar

Amount: ₹10 CrCloses: 5 Aug 2026

Timeline

Published15 Jul 2026
Pre-Bid Meeting22 Jul 2026
Closes5 Aug 2026
Bid Opening5 Aug 2026

Tender Value

₹10 Cr

EMD Value

₹25 L

Closing Date

5 Aug 2026, 4:00 pm

Issuing Authority

Name

UMAKANT PRASAD

Designation

UNDER SECRETARY

Phone

9470882896

[email protected]

Address

Vikash Bhawan , New Secretariat , Patna

Approving Authority

Name

UMAKANT PRASAD

Designation

UNDER SECRETARY

Work Description

REQUEST FOR PROPOSAL FOR THE SELECTION OF AN EVENT MANAGEMENT AGENCY (EMA) FOR THE END-TO-END OPERATIONAL EXECUTION OF THE BIHAR STATE GAMES 2026

Tender Information

Tender ID

136155

Reference Number

RFP No.: 5/Khel 8-08/2026/01

Tender Type

Open Tender

Product Category

GENERAL

Location

Patna

Source Website

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Eligibility / Pre-Qualification

• Registered Legal Name of the Bidding Entity

• Official Assignment / Tournament Name

• Type of Project (Multi-Sport Event / Mass Event Staging)

• Registered Legal Name of the Purchaser /Client

• Type of Client Profile

• Contact Designation, Phone, and Email of Client POC

• Execution Contract Signing Date / Work Order

Ref No

• PAN Number

• GST Number

• Contacts Details & Email ID

Procurement Details

Procurement Category

GENERAL

Pricing Type

ITEM RATE

Ranking Criteria

Tender Call Number

Documents Required

22 documents required · 22 mandatory

Technical Bid

RequiredAcknowledgement Copy of EMD & Tender Fee

RequiredMANDATORY ELIGIBILITY CRITERIA 9, Sl no 1(Legal Entity) as per RFP

RequiredMANDATORY ELIGIBILITY CRITERIA 9, Sl no 2(Financial Turnover) as per RFP

RequiredMANDATORY ELIGIBILITY CRITERIA 9, Sl no 3(Networth) as per RFP

RequiredMANDATORY ELIGIBILITY CRITERIA 9, Sl no 4(Registration) as per RFP

RequiredMANDATORY ELIGIBILITY CRITERIA 9, Sl no 5(Experience) as per RFP

RequiredMANDATORY ELIGIBILITY CRITERIA 9, Sl no 6(Non-Blacklisting) as per RFP

RequiredExperience in Govt./Mega Sports Events & Media Planning as per RFP

RequiredExperience in Volunteer Management forGovt./Mega Sports Events as per RFP

RequiredAverage Annual Financial Turnover as per RFP

RequiredKey Event Personnel / Experts as per RFP

RequiredTechnical Presentation & Conceptual Theme as per RFP

RequiredWork Plan and Methodology as per RFP

RequiredANNEXURE A: TENDER SUBMISSION COVERING LETTER as per RFP

RequiredANNEXURE B: BIDDER?S AUTHORIZATION LETTER as per RFP

RequiredANNEXURE C: UNDERTAKING FOR NOT BEING BLACKLISTED as per RFP

RequiredANNEXURE E: FINANCIAL DETAILS OF THE BIDDER as per RFP

RequiredANNEXURE F: ELIGIBLE PROJECTS UNDERTAKEN as per RFP

RequiredANNEXURE K as per RFP

RequiredANNEXURE L: KEY PERSONNEL CV FORMAT as per RFP

RequiredANNEXURE M: WORKFORCE DEPLOYMENT PLAN as per RFP

RequiredAny others document if required as per RFP

Fee & Financial Details

Tender Fee Amount

₹10,000

Tender Fee Exemption Allowed

Yes

Tender Fee Payable To

Processing Fee: 11800

EMD Fee Amount

₹25 L

Pre-Bid Meeting

Meeting Place

Secretary Cell, Sports Dept.,Room No 416, 4th Floor, Vikas Bhawan, New Secretariat Building, Patna

Important Dates

Last Activity

15 Jul 2026

Published

15 Jul 2026

Bid Opening

5 Aug 2026

Download Starts

15 Jul 2026

Download Ends

5 Aug 2026

Submission Starts

15 Jul 2026

Pre-Bid Meeting

22 Jul 2026

BOQ Preview

•

Total Cost (inclusive of all work mentioned under scope of work, 3rd party insurance etc.)(including GST) as per ANNEXURE G

Documents

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NIT Documents

2026 Bihar State Games EMA RFP.pdf

NIT • 0.98 MB

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