SEALING RING Ref-I

Special Eligibility Criteria

1. 1

   CLW reserves right to procure entire or Bulk quantity from firms who have supplied same/similar items to Railways/Pus in the past. Firm has to enclose Inspection Certificate/Receipt acknowledgement/successful payment details along-with their offer as a proof of supplies. In case of similar item, tenderer have to submit along-with offer, detailed and convincing justification as to why their earlier supplied item would be considered as similar item with respect to tendered item.

   Document optionalConfirmation required
2. 2

   Firms who do not fulfill the above mentioned eligibility criteria for bulk quantity ordering may be considered for only a small quantity up to 20 percent of Net Procurable Quantity as developmental order subject to successful capacity-cum-capability assessment, if their offers are found technically suitable; subject to completion of formalities as per the bid condition. Tenderer must enclose required past credentials of supply of same / similar tendered item to show that they are capable of supplying the tendered item and to substantiate their capacity to develop tendered item. The firm should enclose details of infrastructure of Plant & Machinery and testing / quality control, QAP, ISO certificate details and other relevant documents.

   Document optionalConfirmation required
3. 3

   Along with the above mentioned eligibility criteria, bidders must fulfill the ''Conditions for responsiveness of offer" mentioned in the tender document, failing which, their offer will be summarily rejected.

Check List

1. 1

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
2. 2

   All the tenderers/bidders should ensure that they are GST compliant and their quoted tax structure/rate as per GST Law.
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you attached the certificate for percentage of local content including place of local value addition by authorized official as per the condition mentioned in the CLW Bid Document Rev V January 2026 (copy enclosed) and Public procurement policy: Make In India guidelines (copy enclosed)?
5. 5

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
6. 6

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender if any and the CLW Bid Document Rev V January 2026 (copy enclosed). Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
7. 7

   Have you enclosed signed copy of Bid securing declaration i.e. Annexure-A in case you have claimed exemption from EMD/SD?
8. 8

   Have you agreed for submission of SD if you are not exempted from the same as per the tender condition mentioned in CLW Bid Document Rev V January 2026 (copy enclosed)
9. 9

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm.
10. 10

    Have you submitted Annexure-B duly filled & signed as per CLW Bid Document Rev V January 2026 (copy enclosed) ?

Commercial-Compliance

1. 1

   It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   Are you eligible for purchase preference under Make In India Policy? If so, the necessary documents, for getting the purchase preference, to be attached.

   Document optionalConfirmation required
4. 4

   Are you eligible for availing benefits and preferential treatment extended to Micro and Small Enterprises [MSEs]. If so, the necessary documents as per special conditions for MSEs for claiming benefits and preferential treatment extended to MSEs to be attached refer para 13.0 of CLW Bid Document Rev V January 2026 (copy enclosed).

   Document optionalConfirmation required
5. 5

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Document optionalConfirmation required
6. 6

   As per the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid UDYAM registration are entitled for benefits and purchase preferences extended to them. MSEs who are interested in availing themselves of these benefits must upload UDYAM registration certificate with their offer. New criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020 has been issued by Ministry of Micro, Small and Medium Enterprises. The same as amended from time to time is applicable in the tenders. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification as amended will prevail. Refer para 13.0 of CLW Bid Document Rev V January 2026 (copy enclosed).

   Confirmation required
7. 7

   Note: In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change. Firms claiming to avail such benefits must submit documentary evidence indicating date of upward re-classification along with the offer.

   Document optionalConfirmation required
8. 8

   Have you attached self certificate for percentage of local content duly mentioning place of local value addition as per the condition mentioned in the CLW Bid Document Rev V January 2026 (copy enclosed) and Public procurement policy: Make In India guidelines (copy enclosed).

   Document optionalConfirmation required
9. 9

   Annexure - A. All Tenderers claiming exemption from submitting EMD/SD, shall be equired to sign a bid securing declaration as per Annexure-A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
10. 10

    EMD: - Deposition of Earnest Money as indicated in the tender schedule is mandatory failing which offer of the firm will be summarily rejected except for those tenderers who are exempted for paying Earnest Money as mentioned in para 6.0 of CLW BID DOCUMENT Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
11. 11

    Micro and small Enterprises(MSEs) registered for the tendered item, vendors registered with railways for the trade group of the item tendered up to their monetary limit of registration status being valid on the date of tender closing and other vendors who qualify for exemption frompayment of Earnest Money (EMD) as per the relevant para of CLW BID DOCUMENT Rev V January 2026 (copy enclosed) and seek exemption from payment of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim alongwith offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected except for approved vendors. In two Packet Bidding system, such documents must be uploaded at the time of submission of techno commercial bid.

    Document optionalConfirmation required
12. 12

    Tenderers other than those who are exempted from paying Earnest Money/ in whose favour Earnest money Payment may be waived as detailed in CLW BID DOCUMENT Rev V January 2026 (copy enclosed) shall be required to pay Earnest Money online through Payment Gateway facility provided on the website (using debit/credit card or internet banking) failing which, their offers shall be summarily rejected. No other mode of submission of EMD is acceptable.

    Document optionalConfirmation required
13. 13

    Security Deposit (SD): Firms must agree to furnish Security Deposit @ 5% of the value of contract, failing which offer of the firm will be summarily rejected except for those tenderers who are exempted from paying Security Deposit. Bidders (except approved vendors) seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids. Please refer para 13.0 of CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
14. 14

    Warranty should be as per Specification. If Specification does not indicate any warranty condition, then it will be as per IRS Conditions of Contract. Please refer para 18.0 CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
15. 15

    Self Certification: Class I/ Class II local supplier, at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide SELF DECLARATION CERTIFICATE that the item offered meets the local content requirement for Class-I/Class-II local supplier. The bidder shall give details of location(s) at which the local value addition is made in compliance to Railway board circular dated 20.08.2024 for Public Procurement Policy for Preference to Make in India. Please refer Section-I, Clause 14.0 CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
16. 16

    The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways. Please refer para 16.0 of CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
17. 17

    Bidder must submit a Model Certificate, as mentioned in Section - II, Clause 30.2 of CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
18. 18

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address and email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers Bid.

    Document optionalConfirmation required
19. 19

    Bidder also submit a Model additional certificate, as mentioned in Section -II, Clause 30.3 of CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
20. 20

    In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM cannot issue Tender Specific Authorization to more than one agent/dealer. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product. Please refer to the para 10.0 of CLW Bid Document Rev V January 2026 (copy enclosed).

    Document optionalConfirmation required
21. 21

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offers: Offers should be valid for 120 days after the closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected. Please refer para 12.1 of CLW Bid Document Rev V January 2026 (copy enclosed)