Routine,Preventive and Comprehensive Maintenance of Street Light at VIP Road.

Amount

Routine,Preventive & comprehensive Maintenance of Street Lighting arrangement of VIP Road from Ultodanga to Airport link road maintened by KNED,PWD. (For 12 Months) NOTE-Works to be taken up as per Scope of work and Terms and Condition attached. Pole No- 1 to 323

250 Watt Sodium Vapour Lamp Fitting incl all allied works

400 Watt Sodium Vapour Lamp Fitting incl all allied works

Blue & White LED strip Light with Adapter incl all allied works

Others electrical switchgears and accessories items i.e- Timer, Contactor, Main switches/SFU/MCB/ Fuses, internal wiring(for poles and service/feeder pillars) , socketing, etc.

Labour charges

Scope of Work & Terms & Conditions:-.

Comprehensive maintenances incorporates the charges repair/replacement of HPSV fittings & LED Strip Light including all electrical installation of street light such as all components pillar box like contractor, timer, main switch, porcelain fuse with suitable rating fuse wire, connecting flexible copper wire, locking arrangement etc. as per prescribed terms and conditions for Maintenance of street lights.

Allocation: Preventive & Corrective maintenance of Street Lighting arrangement including LED Strip Light starting from Ultodanga to Airport Link Road at Middle Verge and Side road of VIP road of Pole no.-01 to 323. The Location number of poles etc. may be changed also during the time of layout.

The afore-said works incorporates with repair/ Special repair/ replacement of accessories Viz.—LED Strip Light(Blue & White) with adopter with same make , controller ,timer, main switch, porcelain fuse & link, all sorts of connecting wires locking arrangement ,Feeder Pillar boxes, loop boxes etc. as & when required to cover up preventive & corrective maintenance with breakdown restoration.

The work includes repair/ special repair/ replacement of ballast, igniter, lamp,contractor , timer & other allied accessories of luminaries as & when required to keep the street lighting up to mark always & all Luminaries and allied parts should be replaced by Philips make i.e. Lamp-Son T PIA Plus, Ballast-BSN 361&Ignitor SN58.

In case of supply failure/ faults, the initial reporting/ lodging of complaint both to supply authority as well as Departmental Officer would be the responsibility of the agency. Initial complaint lodging or docketing to CESC/WBSEDCL should be done by Agency.

Painting of Feeder Pillar Boxes, Loop Boxes, Poles incl. Arm bracket, header assembly etc. has to be done once in a year.

Replacement of perpex cover is also included as and when required.

Date of commencement of work and hence the period of contract (One year) would be confirmed by E.I.C.

The street lighting system means electrical installation from service pillar box/ junction box (i.e supply source) to ultimate luminaries glowing incl. all associated cables/ pillar boxes/ poles/ arm bracket/ caps/ loop box fittings etc.

The work includes all sorts of repair/ special repair/ by replacement of accessories, to cover both preventive and break down maintained, breakdown restoration keeping safety/ prevailing rules and regulations in view to keep street lighting system fit technically.

Downtime may be allowed to bare minimum to attend faults. However any negligence on the part of the agency is subject to panel deduction (generally, exceeding 48 hrs.) from bill after recording the lapses, be it deducted on the spot or thereafter. Such quantum of deduction would be deducted by E.I.C. judiciously.

Logs book for street lights have to be maintained by the working agency in such a manner so that at last one of these is available on call at a convenient location (To be available at site) and all the entries in the log book have to be authenticated with all description of faults/ downtime etc. on daily basis.

A range of illumination level on road mutually agreed, (after actual measurement) to be prescribed by E.I.C. periodically should be maintained

Contractor should provide minimum .3(Three) nos. Technician (Licence holder) and Six(6) no. Helper having workmanship permit to attened the site every day (*From 2 PM to 10 PM) and in addition among of them (*minimum one Technician and Helper from 10PM to 6AM) report to the section office also to be entered to the attendance log sheet which should be checked and verified by Agency Supervisor (having all necessary documents with valid Phone Number to the department.

The agency should depute all necessary valid documents to the department with valid Phone Number of 3(Three) nos. Technician (Licence holder) and Six(6) no. Helper for these maintenance.

The agency has to depute his supervisor having at last one year working experience in similar nature of work and SSC licensed with relevant parts 1,2,4,7A,& 11 only & also depute his(supervisor) valid phone number for further correspondence.

The agency must have their office & telephone contact in Kolkata and must quote the address & phone number and valid E-mail ID on the quotation. The telephone call should be responded without delay.

There must be two competent person equipped with a cell phone to look after the over-all maintenance of the street lighting system and interact with the Officer/Staff of PWD. The telephone no should be informed to related Officer/Staff of PWD for any time communications/ attending faults in expected ideally in no time.

The Agency should be submit daily site report through SMS or by email on every day to the Junior Engineer/ Assistant Engineer.

Cases of accidental damage/theft/ other unforced damages from external sources ( not owing to the agency )should immediately be brought to the notice of the proper authority but to restore temporary and Urgent basis.

Tools tackles ladders etc. will have to be owned by the agency. Telescopic ladder or alike if available from the department, can be used for maintenance and in true the same will have to be maintained work able by agency at free of cost.

The agency must maintain a Log Book for recording therein the nature of work done, materials replaced etc. as per direction of Engineer in charge & the Log Book must be signed by the concerned Junior Engineer on each day. The log book should be sent to the Executive Engineer concerned through proper channel at the time of submission of bills.

Checking and testing report by Pole Number wise must be recorded in log book which should be checked and verified by Agency depute supervisor and these reported log book should be sent to the Executive Engineer through proper channel at the time of submission of bill.

The agency should pay atleast the minimum wages to workers engaged as per prevailing State Govt. Law. It is desirable that age of workers engage by the agency should neither below twenty years nor exceed sixty years. Monthly Minimum Wages may be arrived by prorate calculation considering 365days as terms of Contract. Agency should submit PF & ESI returns of last three months in online (documents to be uploaded in etender) and offline (hard copy to be submitted) at the time of participation of tender & should produce the PF & ESI receipt of all deputed person of all billing month at the time of Bill Submission.

Any discrepancies/ faults etc. should be recorded at the time of handing/ taking over the street lighting system to ensure cent percent healthy installation initially.

Exclusion from scope of contract: Poles arm brackets, light fittings(Housing assembly only) , pillar box cage will be considered as capital items and replacement of theses item would be the responsibility of the department. Replacement of cable, if not rectifiable by repair, would be done by the Department.

Generally the decision of E.I.C. would be a binding to the agency.

Payment will be made by quarterly after satisfactory &successful completion of work on submission of bill duly supported by signed challan/ log book by the concern JE. or A.E. along with the documents in support of payment of wages to the concern workers engaged to the job in particular in each month as per wages as fixed by the Labour Department, Govt. of W.B. This should strictly be complied with.

The department will not bear any responsibility for accident, if any during the maintenance work of street lighting system and thereby no claim for compensation in any shape forms this Dept. Will be entertained.

The contract may be terminated through one month’s notice on recorded grounds.

The agency should be responsible for any damage in the EI and other due to mishandling and the cost Depending on the gravity of the situation which will be recovered from the bill as per direction of EIC an the accused operator, if found guilty should be replaced immediately any negligence on the part of agency is subject to unilateral penalty decided by the Engineer-In-Charge, be it detected on the sport or thereafter (Even after payment of the bill of the agency).

To keep close watch on overall condition of the EI and performance of different accessories and submission of periodical report to the JE concerned.

The philosophy of “ Public Interest” would ne THE MOTTO of this maintenance offered: any reason from either side.

Payment of minimum wages as per rules of Labour Department, Govt. of WB has to be abided by the agency, other facilities applicable to the labour /employee as per rule/ order issued by the Govt. time to time.

The Department will not bear any responsibility for any accident and thereby no claim for compensation in any shape from this department will be entertained.

Daily site report should be submitted to corresponding/concern J.E./A.E.

Daily Maintenance remarks log sheet should be submitted by the Agency at the end of every month. The log sheet should be verified and checked by the supervisor day to day.

Single Line Diagrams must be submitted by Agency.

All necessary safety gears incl. Safety belt, Hand Gloves, helmet must be put on during maintenance.

Agency must carry and measure necessary measurement by their own measuring instrument ( e.g. Tong Tester, Megger, Multimeter, Temp. measuring meter etc.) and should be entered in the log book.

Agency must paint the poles with arm brackets and service/ feeder pillar once in a year.

Agency must clean the perfex and reflector every month.

All Electrical Cables, Wires, Switches, Meters used for measuring, protection, safety purposes should confirm to latest IS specification with latest amendments if any.

All fastener, couplings, joints, diffusers etc should confirm to latest IS Standard.

All sorts of temporary & permanent nature of E.I. work to be undertaken by the Agency by departmental supplied materials at without any extra cost.

Any loss of material, equipment for the common infrastructure facility shall be to the account of the Agency and the cost of lost items / materials shall be recovered from Agency’s bill.

PWD has undertaken to defend Agency against any and all claims, costs, expenses, damages and liabilities of any nature what so ever arising from or pertaining to the performance of this Work Order.

Any non-performance/indiscipline/violation of contractual obligation either through complaints or otherwise would be taken up by PWD and they would have the right to call for written explanation and impose financial penalty according to nature/extent of violation. If the occurrence of the same is repeated twice, then PWD shall have the right to terminate the contract & invoke and forfeit the Performance Bank Guarantee and further more charge additional financial penalty according to nature/extent of violation, if so required.

Agency shall be solely responsible for any accident, occurring if any, during the course of the work or any injury to any person and they must pay proper compensation of the same as per Workmen’s Compensation act 1923( when employee state insurance act 1948 is not applicable).

M/S UNIVERSAL ENGINEERING CO

RELIABLE CONSTRUCTION

COSMOS CONSTRUCTION

C. CHOWDHURY AND CO