Madurai Division -OHE Modification Works in Connection with the Provision of Track Machine Siding at Manamadurai Station and Provision of 3m wide FOB at Mandapam Station

No eligibility criteria is required for work costing less than 50 lakhs.

No eligibility criteria is required for work costing less than 50 lakhs.

PAN Card copy of tenderer/firm shall be uploaded.

GST registration details of the tenderer/firm shall be uploaded.

Tenderers shall upload the filled copy of 'Electronic Fund Transfer Mandate form' attached in the Annexure - VI of tender booklet.

In case of other than Company/Proprietary firm, Annexure -V(A) shall be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc, as the case may be. Non submission of a copy of this certificate by the bidder by the bidder shall result in summarily rejection of his/their bid.

The Contractor shall abide by the instructions contained in the Clause No.16 of Annexure I of Part I and Clause No. 59(9) of Part II of Indian Railways Standard General Conditions of Contract, April 2022. In this connection, the contractor shall clearly furnish the details of employment/partnership, etc., of retired Railway employees, if any. In case of no retired railway employee associated with the firm, a statement as per the sample format at Annexure -IV to be furnished by the tenderer.

The tenderer shall clearly specify whether the tender is submitted on his own (proprietary firm) or on behalf of a partnership Firm/Company/Joint Venture/Registered Society/Registered Trust etc. The tenderer(s) shall upload the relevant documents as detailed in the para no.22(iv) of SPECIAL CONDITIONS OF CONTRACT (GENERAL), Chapter -1 of tender document.

In case of Sole proprietorship Firm, the tenderer shall submit the notarized copy of the affidavit and a copy of Pan card.

In case of Partnership Firm, the bidder shall submit:(i)A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar. (ii)A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm. (iii)An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract. Note: Participation of Partnership Firms in Works Tenders shall be governed by the conditions specified in para 18 of of Annexure-I (Tender Form - Second sheet) of Part-I, GCC, April 2022.

In case of Company registered under companies Act-2013, the bidder shall submit: (i)The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii)A copy of Certificate of Incorporation (iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.

In case of LLP (Limited Liability Partnership), the bidder shall submit: (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.

In case of Registered Society & Registered Trust, the bidder shall submit: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv)A copy of Rules & Regulations of the Society

In case of HUF, the bidder shall submit a copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association/Board resolution, failing which tender shall be summarily rejected.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

I/We have read the various conditions attached/referred to in this tender document and agree to abide by the said conditions.

I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking.

The Tenderers are advised to visit the site of work in their own interest and acquaint themselves with the site conditions and expected quantum o f work and assess all the site specific difficulties to be experienced while executing the same and the rate shall be arrived duly considering all the facts above and quoted in the tender. Any representation at a later date specifying the site difficulties shall not be considered.

The tenderer shall go through the entire tender documents thoroughly and strictly adhere the instructions and directions given at different pages.

(i)For all the tenders having advertised cost of Rs. 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement. (ii)This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.(iii)The option so exercised, shall be an integral part of the bidder's offer.(iv)The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.(v)In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:(a)The LC shall be a sight LC.(b)The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.(c)SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15 % per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills. (d)The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work.(e)The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by Contractor.

(f)The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.(g)The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation.(h)The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways.(i)On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch). (j)The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill.(k)The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch). (l)The contractor's bank (advising bank) shall submit the documents to the Railways Bank (Local SBI Branch0.(m)The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account.(n)Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened.(o)The LC shall be closed after the release of final payment including PVC amount, if any, to the contractor.(p)The release of performance guarantee or security deposit shall be dealt directly by Railway with the contractor i.e., not through LC.