Running Contract of One year for supply of Glued Joint for 60kg Rail on PSC Sleeper conforming to RDSO Drg No.T- 2572

Special Eligibility Criteria

1. 1

   Bulk procurement will be made from the sources approved by RDSO for item ID: 3100450 for Glued Insulated Rail Joint are eligible to participate for the tendered item. Approval status shall be reckoned as on the date of tender closing and not thereafter, unless it is a case of removal/suspension /banning. Minimum 80% of the net procurable qty. shall be ordered on the vendors appearing as Approved vendor in RDSO vendor directory. Vendors appearing as Developmental vendor in RDSO vendor directory will be considered up to a maximum of 20% of NPQ. However, this is subject to a condition that rates of developmental vendors are lower than the rates of vendors eligible for regular orders. Vendors having conditional approval amongst developmental vendors i.e. prototype approval/ field trials not completed shall be considered for limited developmental orders not exceeding 5% of the net procurable qty. Note:-If the work address indicated in the offer is different from what is indicated in the approval certificate issued by the respective vendor approval agency, then such offer will be treated as if the same has been received from unapproved source. In case there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable without any quantity restrictions. Quantity allocation among eligible vendors shall be based on pre decided tender criteria. Such orders on developmental sources shall be treated as bulk orders.

   Document optional
2. 2

   Keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, it has been found that there is sufficient local capacity and competition i n supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.
3. 3

   RDSO Approved Vendors should quote for minimum 50% of tendered quantity and Developmental Vendor should quote for minimum 20% of tendered quantity. Any offer for the quantity of less than specified here shall be considered as unresponsive and such offer shall be summarily rejected. Purchaser however reserves the right to place order on one or more firms for any quantity.

Commercial-Compliance

1. 1

   Delivery : The delivery period shall be reckoned from the date of issue of PO /Letter of Advance Acceptance/ Letter of Acceptance as the case may be.

   Document optional
2. 2

   Land Border Conditions : A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure-7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Note:- In compliance of restriction under Rule 144(xi) of GFR 2017, bidders must submit the self declaration certificate as specified in Annexure-8 attached with Western Railway B i d Document (Indigenous Purchases), Version -14 of June 2024, reproduced below: " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India, I certify that; This bidder is not from such a country. OR If from such a country, has been registered with the Competent Authority. I hereby certify that the bidder fulfils all requirements in this regard and is eligible to be considered. [Tick whichever is applicable, and also Where applicable, evidence of valid registration by the Competent Authority shall be attached.]"

   Document required
3. 3

   Make in India Policy : Make in India policy shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optional
4. 4

   Security Deposit : SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version 14 of June 2024 . Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), version 14 of June2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected.

   Document optional
5. 5

   Earnest Money Deposit : Earnest Money Deposit (EMD) for stores Tenders: 1.1: EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted following: a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders) (b) Micro & small Enterprises (MSEs) registered for the tendered item (c) Other Railways and Government Departments (d) Indian ordinance Factories (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. (j) KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2: Offers submitted without EMD shall be summarily rejected. 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @ 2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows- I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period.

   Document optional
6. 6

   LD for delayed supplies : Recovery of Liquidated Damages shall be levied @ 1/2 % (Half percent) of the value of the delayed stores per week or part of week during which delivery is accepted .The upper limit for recovery of LD in supply contracts shall be 10% of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract.

   Document optional
7. 7

   Warranty/Guarantee : Warranty/Guarantee: As per IRS Condition of contract/ as per specification whichever is higher is applicable.

   Document optional
8. 8

   FOR : DESTINATION. In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. /F.O.T. condition mentioned elsewhere in the contract / tender.

   Document optional
9. 9

   GST compliance : Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority. Bidders shall also give declaration as below: I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

   Document optional
10. 10

    MSE Purchase Preference : The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), MSEMSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version 14 of June 2024. Notes: i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MESs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii). MSE benefit will not be applicable for the traders/authorized dealers/agents. iv). Vendors claiming MSE benefits/preferential treatment, despite upward reclassification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

    Document optional
11. 11

    LOCAL CONTENT: : Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with Make in India policy as incorporated in the tender conditions. In cases of procurement for a value in excess of Rs.10 Crs, the firms claiming to be "Class-I local supplier" on the basis of self certification of "local content" are required to provide a certificate from the statutory auditor/ cost auditor of the Company (in the case of Companies) OR from a practicing cost accountant or Practicing Chartered Accountant (in respect of suppliers other than Companies) certifying the percentage of the local content in the product offered as per Para 1808 Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. In case above referred certificate(s) is not submitted with the Bid, the same should be submitted at the earliest provided the bidder has indicated the percentage of the local content and given self- certification with the offer.

    Document required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Packing & Marking : Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. In case the drawing should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm single use be used in packing of material to be supplied otherwise it will be rejected
2. 2

   Inspection Clause : Inspection Clause : Inspection will be done by Third Party Inspection (TPI) agency as per para 2600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Place of inspection should be indicated in the bid. Prototype inspection, wherever required against developmental orders, will be done by the nominated vendor approving agency for the item. Balance supplies after clearance of the prototype can be inspected by the TPI Agency, as decided by the purchaser.
3. 3

   Firm to supply material anywhere in Western Railway. The freight quoted by the firm shall be treated same for all consignees over complete of Western Railway. (Average freight to be quoted).
4. 4

   Quantity Option : Quantity Option Clause/Increase or Decrease of Quantities will be as per Para 3800 of IRS Conditions of contract: The purchaser shall be en approximate total quantities of each description of goods shown in the said contract up to 30 percent, in one or more instalments, any time date of delivery period (including extended delivery period) by giving a reasonable notice in writing of such variation.
5. 5

   Collect back scheme for packing waste under SWM : Collection of non- biodegradable solid waste after successful delivery of the produc consignee place will be arranged by the supplier.
6. 6

   Price Variation Clause : This tender is governed by Price Variation Formula attached with the tender. The Tenderers to note that offers with the formula or base date/rate other than applicable to this tender (as per NIT) will be summarily rejected
7. 7

   Validity of Offer : Tenderers to quote minimum 120 days validity of offers.
8. 8

   Pre-decided Split Clause : Pre-decided Split Clause: Purchaser intends to split the procurable quantity on more than one of the eligible tenderers . The zone of consideration of such eligible tenderers will be the right of the purchaser. Such splitting of the NPQ will be done as per para 2200 (ii) of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024.

1. 1

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.