RFP for Selection of Event Management Agency (EMA) to Organize OMC Puri Coastal Marathon

Amount

VENUE CONSTRUCTION MAIN STAGE AREA

Venue Permission

Police, Fire, PPL, IPRS, Novex, Route, Traffice Permission

Scaffolding for backdrop - Backside of the Stage

Stage - Holding Area With Dark Gray Carpet 50ft x 20ft x 5ft(H)

Steps with carpet metal railing on the both sides

Sound console platform With Steps Grey carper and black masking on skirting 24 Ft x 16 Ft x 2 Ft

Console Masking 24 Ft x 6ft x 2ft(H) - front Sides, 8 ft x 6 ft x 2 Nos - Sides

Green rooms octonorm, Wooden Platform, carpeting with 2 table, 2 plug Points, Lights and Fans With Pagoda 3m x 3m

Mirror With Lights in the Green Room

Winner Podium - Photo Opt

Camera rizer with carpet & Steps 12 Ft x 6 Ft x 3 Ft(H) with4 side Black Frame masking

Mojjo Barricade for stage to VIP enclosure

Plastic Chair With White Cover

VIP ZONE REQUIREMENTS

Platform for VIP Area 100ft x 50ft x 6 inches (H)

Pagoda for VIP with 4 side closer with ply wall, colouring/flex, ceiling (with - 2 Seater Sofa - 3 Nos., 1 Seater Sofa - 3 Nos.) 16ft x 16ft, wooden platform, carpeting, provision for toilet

AC inside the Pagoda 5 Tons - AC in each pagoda

Tables for Buffet in the VIP Pagoda

Round Tables with frill

Dunlop Chairs with Black/white spandex Covers

Table Flower

Glass For VIP's

Acrylic Coasters

F&B ZONE REQUIREMENTS

Pagoda with 3 side closer, wooden platform & carpeting 14 For food & 6 for Tea/Coffee 16ft x 16ft

China Tent With 3 Side Cover for Water Counter 10ft x 10ft

Tables for refreshment counters with White covers 4 Ft tables

Cycle barricade for line management - F&B, Medal, Entry

Kitchen Masking

Used Carpet for the Pagoda 200 ft x 16ft

MEDICAL ZONE REQUIREMENTS

Pagoda for medical room with platform & carpeting, 4Chairs & 2 Tables 16 ft x 16 ft

Beds inside medical room

Mattress & Pillow

First aid kit

Pain relief sprays

Ice Box

Ice packs

BAGGAGE DROP COUNTER

Octornum with lights, Capret & Top Cover 35mtr x 6mtr

Rack shelf for baggage counter

Tables for baggage counter

Rail Barricading

Baggage Tag with perforated sheet

SECURITY CHECK POINT REQUIREMENTS

Frisking booth for ladies at security check point 1mtr x 1mtr

START / FINISH AREA REQUIREMENTS

Carpet for Start & Finish Area 8 x 150 Ft x 10 Ft

MEDAL COUNTERS

Tables with Black cloth

Black Markers

Stamps

Stamp Pads

Cycle Barricading with Black Painted

FLAGOFF STAGE

Flag Off Stage With Dark Grey Carpet 32ft x 8ft x 3ft(H)

Batten LED Light on Flag - off Stage

Palmet for Batten Lights 30ft x 4inches

Flag Off Stage Skirting with Railing 6 Ft from Ground Level

Stairs Both Sides

Announcement Sound System 2 Base 2 Top

Wireless Mics

Remote Controlled Cold Piro During All Category Flag Offs 10 Each X 3 Categories

CO2 Jet

Flag Off Flags

GENERAL LIGHTING & ELECTRICALS

LED Metal lights for all area

Electrician and wiring

Scaffolding with Black Painted for lights and Support

Plug Points - overall

MCB Box

SOUND

PA System for 25000 pax inside the venue 20 Top, 12 Base, 10 Delay Fly Sound on Trust

Headset Mic

Cordless

Basic PA for Flag Off with 3 cordless 4 top 2 base

Sound Permission

LED Lights

Golpost Truss For Light with water support

Sound Hanging truss with support

LED Parcan on stage & Start/finish Gate

warm Parcan

Blinders

Sharpy

POWER

Power for General Lights, Plug Point & Kitchen & VIP Toilet - 12 Hours

Power for Lights & Sound - 12 Hours

Power for AC - 12 Hours

Backup

Setup Day power - 12 hours for 2 days (1 day 1 Genrator)

PWD for 2 days

TOILET

Chemical Loo with Cleaner

Cleaner on Route & Transportion

Water Tanker for Chemical Loo

VIP Toilets Vans

Air Fresher

Toilet Masking

OTHER REQUIREMENT

Flower Bouquet

Printer with A4 size paper box

TRANSPORTATION

Overall for venue construction

Technicals

Fabrication

BRANDING MAIN STAGE

Led Wall 16ft x 12ft

Stage Skirting - Front 40ft x 6ft

Stage Skirting - Sides 50ft x 5ft

VIP Pagoda Backdrop 50ft x 16ft

START-FINISH GATE

Flag off Stage Backdrop 32ft x 12ft

Flag off Stage Skirting - Front 24ft x 4ft

Flag off Stage Skirting - Sides 12ft x 4ft

Start & Finish Gate 26ft x 3ft(4 Side) x 18ft

Front & Back Branding wall of the Start & finish Gate L shape - Box Branding 2ft(L) x 2ft(W) x 6ft(H)

Runner board 6ft x 3ft

Sandwich Board 6ft x 3ft

Entrance Erch Gate - Top 20ft x 3ft x 4 side

Entrance Erch Gate - Pillar 12ft x 3ft x 4 side

SIGNAGES

Way To Toilets 4ft x 8ft

Male Toilet 4ft x 8ft

Female Toilet 4ft x 8ft

Way to Flag off Gate 4ft x 8ft

Way to Medal Counter 4ft x 8ft

Way to Security Checking Area 4ft x 8ft

Way to Parking Area 4ft x 8ft

Way to Entrance 4ft x 8ft

Way to Medical Zone 4ft x 8ft

Arrow's

OTHER BRANDING

Partner Backdrop/wall Boundary 20ft x 10ft

Title Sponsor & Powered By Sponsor 12 Ft X 10 Ft

Group Finisher Photo Booths 16 Ft X 10 Ft

Finisher Photo Booths 10 Ft X 8 Ft

Creative Designed Finisher Booths Box

Medal & Breakfast Counter 8 Ft X 2 Ft

Route Map 12 Ft X 10 Ft

Flag Off Timings & Running Rules 10 Ft X 8 Ft

Puri Coastal Marathon Branding

Pacer Boards with Timing (for each category) 10 Ft X 8 Ft

Ambassador Boards 10 Ft X 8 Ft

VINYL WITH 5MM SUNBOARD

Food Counter 2ft x1ft

Tea/Coffe Counter 2ft x1ft

VIP Zone 2ft x1ft

Water Counter 2ft x1ft

In & Out Singage 8inches x 8inches

Client Branding 16ft x 6ft

Winner Podium Branding on Stage 10ft x 3ft

Cheque 4ft x 2ft

Numbering for the Baggage Racks 1 to 20 with ILU 6inches x 6 inches

ON-ROUTE SIGNAGES

Branding on Cycle Barricading 10 Ft X 3 Ft

Cheering Stage Backdrop 12 Ft X 10 Ft

EXPO DAY REQUIREMENT

Expo Direction Signages 3 Ft X 6 Ft

BIB & Goodie Bag Counter Signages Category Wise 8 Ft X 2 Ft

Help Desk 8 Ft X 2 Ft

BIB Verification Counter 8 Ft X 2 Ft

T Shirt Counter As Per Sizes 4 Ft X 2 Ft

Exhibitor Stall Boards 8 Ft X 2 Ft

MANPOWER

General 12 Hours Shift

Backstage 12 Hours Shift

Medical zone 12 Hours Shift

Start Finish Gate 12 Hours Shift

Finish Ribin at the Finish Gate 12 Hours Shift

Supervisors 12 Hours - 4 Male & 4 Female

Dhol Artist

COMMUNICATION DEVICES 24 hours

Walkies For Security

Walkies for others

Walky attendant

SECURITY 12 Hours Shift

Setup Day - Male Guard's

Entrance Gate - Male & Female Guard's

VIP Area - Male Guard's

Baggage Counter

Food Area - Male Guard's

Food Area - Female Guard's

Male Bouncers - Male Bouncers

Stage Area Bouncers - Male Bouncers

Green Room - Male & Female Guard's

Route - Water Counter - Male Guard's

Parking Management with 1 Supervisor

Traffic Marshal

SAFETY 12 Hours Shift

Fire Marshals

Fire Extingusher Co2

Fire Engine and Ambulance with doc

Fire Extingusher Co2 with Marshal on Setup

Houskeeping

PRESS CONFERENCE

Stage 10 x 10

Set & Design 6 x 2.5

Registration back drop with printing 10 x 3 x 2

Registration table with Printing 20 x 12 x 1

Entrance arch as per Design - Box type 20 x 10

Stage with Carpet / Flex 10 x 4

Designer Back drop with Printing 10 x 10

Back drop side wall with printing 6 x 3

Side Masking

Podium

Standees

Round Table with Frill & Cover

Cushion Chairs

F&B For Press, Ambassadors & Dignitaries

LIGHT

Parcans

Led par

Moving head

Follow spot

Dimmer pack

Light Stands

Light Technician

SOUND

Sound For 100 Pax

Lapel mic

Cordless mic

Podium mic

Sound Mixer

Sound Technician

Cabling

AV / OTHERS

Seamless Switcher

LED Wall - 16 x 10 ft

Photographer

Videographer

Drone

Genset (62.5kv for light & 125kv for sound & av) with Permission

Photo/Videographer 5 cam setup

Merchandise - Bag, T shirt, Medal for 25000 Pax

Food and organic cutlery for 25000 Pax

Timing Technologies 25000 Pax

Expo management & Distribution 25000 Pax

Courier

5 Bill Board - Subject to location

CREATIVES

Social Media

Route Management 25000 Pax

On Ground Promotion

Additional Requirements

Construction Setup For Expo & Race Day - German Hanger 132 Ft X 240 Ft

Recovery Zone Partner 6 Asst Physios or Physiotherapy Students - 40

Hospitality Tie Ups For Celebrity, Guests, Ambassadors & Pacers

Logistic For Celebrity, Guests, Ambassadors & Pacers

Emcee for Press Conference, EXPO Day (10 Hours) & Race Day (6 Hours)

Zumba Team Race Day warm up and cool down sessions

Safe Storage Facility

INTERNATIONAL/NATIONAL ATHLETES, CELEBRITIES, PROMINENT FIGURES

Appearance Fees & Honorariums

Travel & Transportation Costs

Accommodation & Lodging

Visa & Immigration Fees

Insurance Costs

Per Diem & Meal Expenses

Branding & Promotional Costs

Media & Public Relations Costs

Event Day Expenses

Security & Safety Arrangements

Customs & Duty Fees (if applicable)

Agency Fees & Commission

Gifts & Memorabilia

Cultural or Engagement Programs

Post-Event Costs

CHAMP ENDURANCE LLP (BID ID -3144307)

saransh ventures private limited (BID ID -3158113)

Utsara Sports Private Limited (BID ID -3154362)