Running contract/Price agreement for Supply, Retro-fitment and commissioning of BRUSHLESS DC MOTOR BASED CAB MOUNTED COMPACT HVAC UNIT WITH BUILT IN INVERTER (1.75 TR cooling capacity) for HHP diesel electric locomotive.

Special Eligibility Criteria

1. 1

   The Purchaser (BLW) reserves the right to procure entire or bulk quantity (minimum 80% of Net Procurable Quantity) from the manufacturer or its authorised agent having proven performance. The manufacturer firm must have successfully supplied (Successfully means supplied, installed and commissioned) 02 Nos. BLDC type Cab HVAC units for Diesel Locomotive upto date of tender opening against purchase order of Zonal Railway/PUs for tendered item.

   Document requiredConfirmation required
2. 2

   Balance part quantity(i.e. up to 20%) will be placed on the firms/Bidders who have supplied, installed and commissioned at least 50 HVAC units in diesel locomotives up to the tender opening date. The offer of only those bidders will be considered whose original price bid is lower than the lowest bidder qualifying as per eligibility conditions 1 above.

   Document requiredConfirmation required
3. 3

   Bidders may please note that the developmental orders on New Vendors (who are not fulfilling the eligibility criteria mentioned at Eligibility criteria S. No. 1 & 2) may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of new vendors will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility,QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity- cum-capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity cum- capability assessment and/or prototype inspection of CLW/other PUs is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not beconsidered for repeat developmental order.

   Document requiredConfirmation required
4. 4

   The onus of submission of requisite documents in support of supply { (i) Receipt Notes/ proof of acceptance of material by consignee OR (ii) Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract} lies with the tenderer. In case the tenderers do not submit the requisite documents as detailed above alongwith their offer, the tender will be decided on the basis of their past supply performance of BLW, if any. In case tenderer participated as an authorised agent, then the performance as required above shall be that of principal authorising the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not to be considered as performance for placing bulk order in case of change of Principal.

   Document requiredConfirmation required
5. 5

   a) Requirement of a vendor to be a Class I local supplier and Class II Local Supplier (certification to be provided as per Revised 'Public Procurement (Preference to Make in India), Order 2017 dated 16/09/2020 amended thereof [referred as PPP-MII order 2017 in subsequent Paras]), for the tendered item(s), shall be a mandatory condition in addition to other qualifying criteria, including status of Vendor approval, which may be applicable for purchase of the item.b) Offers of only Class-I local supplier and Class-II local supplier, as defined under the PPP-MIIorder 2017 and amendment thereof, shall be considered for any ordering.

   Document requiredConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, Special Conditions of the tender if any and the BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with specialand other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
5. 5

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
6. 6

   Have you mentioned the percentage of local content in the relevant para of techno commercial offer form?
7. 7

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
8. 8

   Have you agreed for submission of SD as per the tender condition mentioned in BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy enclosed)?
9. 9

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm?
10. 10

    Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
11. 11

    Have you enclosed signed copy of Bid securing declaration i.e. Annexure A in case you have claimed exemption from EMD?
12. 12

    Have you enclosed signed copy of self certified undertakings i.e. Annexure B ?
13. 13

    Have you noted that this tender is through double bid system (without e-Reverse Auction)?
14. 14

    Have you quoted single freight rate if any, for supply to any zonal consignee over Indian Railways?
15. 15

    Have you noted pre-decided rate of AMC during quoting of offer?
16. 16

    Please ensure that you have quoted price on the basis of free delivery to destination, indicating the break up.
17. 17

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
18. 18

    All the tenderers/bidders should ensure that they are GST complaint and their quoted tax structure/rate as per GST Law.

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted bythem. Any variation in tax structure/rate shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   Earnest Money Deposit (EMD) : All bidders except those who are exempted from submitting EMD as per relevant para of BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy attached), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
5. 5

   The successful tenderer will have to submit security deposit [SD] @ 5% of the contract value without any ceiling limit.

   Document optionalConfirmation required
6. 6

   All vendors, exempted from submitting EMD, as per Para 1.21 above, they must upload requisite documentary evidence and sign/accept digitally a bid securing declaration as per Para 1.21.1.1 of BLW tender document Rev. Year 2026 Ver.01 dated. 18/03/2026(uploaded with this tender).

   Document optionalConfirmation required
7. 7

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields ; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)

   Document optionalConfirmation required
8. 8

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents. Bidders may please refer to the BLW Tender Document Rev. Year: 2026 Ver- 01 along with all corrigendums.

   Document optionalConfirmation required
9. 9

   This tender will be governed by Public Procurement (Preference to Make in India) revised rules as per Order of Ministry of Commerce and Industry Department for Promotion of Industry and Internal Trade circulated by Railway Board vide letter no. 2020/RS(G)/779/2/ Pt.1 (E- 3322671) dated 20.08.24 (Copy enclosed) as amended from time to time.

   Document optionalConfirmation required
10. 10

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. Thetender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

    Document optionalConfirmation required
11. 11

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (ix) of GFR-2017 and as per Clause 30 of Section II of "BLW Tender DOCUMENT Rev. year 2026 Ver-01" :- (A) l have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. (B) (i) "l have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidderdoes not have any TOT arrangement requiring registration with the competent authority ".OR(ii) "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement I certify that this bidder hasvalid registration to participate in this procurement." (Strike-out any one of two i.e. (i) or (ii) whichever is not applicable).If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document optionalConfirmation required
12. 12

    The bidder shall give self-certification for local content in the quoted item (Goods/Works/ Services) at the time of tendering under the relevant para of commercial compliance in NIT/Tender document :However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice (or certified by statutory auditor/cost auditor of the company, in case of Companies, as mentioned under para 1.15.3.4 to BLW Tender Document Rev year:2026 Ver-01 after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant cerificate to BLW's tender document. After verification & confirmation of the local content from the above said certificate, a letter will issued by the BLW's purchase office, in form of the Modification Advice (M.A.) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/Non-local or from Class-II to Non-Local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.In compliance of Para 1.15.3.3 above to BLW Tender Document Rev year:2026 Ver-01 it is to be ensured that in cases of procurement for a value in excess of Rs. 10 crores, the 'Class-I local supplier/' Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

    Document optionalConfirmation required
13. 13

    SFMS-based Bank Guarantee: As per Rly Bds Letter No. 2020/ACII/9/6/e Dt. 07.04.2022 & no. 2025/F(x)-II/10/14 dtd. 17.10.2025, it has been communicatedthat the online verification of Bank Guarantee submitted by Vendors / Contractors through the SFMS (Structured Financial Messaging System) platform isnow enabled in IPAS. Bank Guarantees not issued through SFMS or not verifiable in Railway Accounting System (IPAS) shall not be accepted.

    Document optionalConfirmation required
14. 14

    Vendors who claim for exemption from payment of Earnest Money (EMD) as per the relevant para of BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy enclosed) shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected .

    Document optionalConfirmation required
15. 15

    The materials are to be delivered at various consignees situated in different zonal sheds of Indian Railways. Firm should quote a single average freight rate, if any, for supply to any consignee over Indian Railways.

    Document optionalConfirmation required
16. 16

    Formula for Price adjustment for Maintenance Price (WPI):- Lump sum payment for Maintenance shall be adjusted every quarter for changes in rates and prices of various inputs in accordance with the formula given below : V=P x (Wi -W0)/W0 Where V = Increase or decrease in the quarterly lump sum payment P = quarterly lump sum payment due to the Contractor after reduction in adjusting payment any for noncompliance of the Maintenance RequirementsW0 = The wholesale price index (all commodities) for the month of the tender opening date as Base date' Wi = The wholesale price index (all commodities) for the first day of the quarter under consideration determining the price adjustment."

    Document optionalConfirmation required
17. 17

    For AMC Contract:- Base date of WPI for price adjustment shall be the tender opening date.

    Document optionalConfirmation required
18. 18

    The Contractor/ Seller hereby covenants that it is a condition of the contract that all goods furnished to the Purchaser under this contract shall be of the highest grade, free of all defects and faults and of the best materials, quality, manufacture and workmanship throughout and consistent with the established and generally accepted standards for materials of the type ordered and in full conformity with the contract specification, drawing or sample, if any and shall, if operable, operate properly. Unless otherwise mentioned in drawings/specification, Standard warranty period as per IRS conditions of contract [ i.e. The Contractor also guarantees that the said goods would continue to conform to the description and quality as aforesaid, for a period of 30 months after their delivery and this warranty shall survive notwithstanding the fact that the goods may have been inspected, accepted and payment therefore made by the Purchaser.] shall be applicable.

    Document optional
19. 19

    Payment terms: 1. As per BLW tender document Rev. Year 2026 Ver.01 dated. 18/03/2026(uploaded with this tender) i.e.(a) 100% of the payment on CRN signed by an Authorized Gazetted officer , after satisfactory installation/commissioning subject to submission of bank guarantee for an amount of 10% of contract value for the respective consignee, as warranty security. This Warranty Security shall be submitted to respective consignee and shall be retained for Warranty period + CAMC period+ 2 months to ensure successful service during this period. This warranty security will also be utilized as contract performance guarantee for CAMC . 2. (i) Paying Authority: Supply, Retro-fitment and commissioning of CAB MOUNTED COMPACT BLDC UNIT : PFA/BLW/Varanasi. (ii) CAMC for CAB MOUNTED COMPACT BLDC : Concerned Finance Officer of designated Loco Shed of Zonal Railways.

    Document required
20. 20

    Delivery Schedule: Delivery to be completed within 12 months from the date of coverage PO. Rate of supply: In suitable Monthly Installments as per the requirement of the procurement Authority.

    Confirmation required
21. 21

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous i t e m s . The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
22. 22

    The tenderers can also submit "Alternate Offer". An Alternate offer will be so considered by the system, tabulated and placed at its appropriate position in the tabulation statement.
23. 23

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.