Files policy

The tenderer with past performance of satisfactory execution of at least one single purchase order for supply of File Policy to Indian Railway for the tendered item/ similar item* during three preceding completed financial year and current year up to date of tender opening. Documentary evidence must be submitted along with offer such as copies of recent Purchase Orders, Receipt notes, Inspection Certificate etc. Please note that non submission of such documents shall be taken as they are not having any such past performance and there offer will be decided as per extent rule of Railway. Similar item means supply of File Policy to Indian Railway. Firm must be submit printing press registration certificate.

a) Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. (b) If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.(C) The Quantity of the File Policy mentioned on Tendered Quantity as in Nos.

Splitting Clause: Splitting of NPQ (Net Procurable Quantity) : The Purchaser reserves the rights to split the bulk order quantity between two or more firms in terms of Para 7.3 of Splitting Clause of Instruction to Tenderers which is attached with the tender schedule.

FOR: Destination and Delivery by Road is preferable.

The evaluation of total unit rate (TUR) for the purpose of inter-se position will be on Total Unit Rate for deliveries up to destination.

Firm to mention HSN Code & GSTIN No. of the tendered item.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by consignee

Time is the essence of contract. As time is the essence of contract, the tenderer is to note the delivery schedule given in the tender schedule and quote accordingly. Vague delivery period i.e. 2-28 weeks, 3-8 months etc. or a very high delivery period compared to Railways specific delivery period in the tender schedule may be considered commercially unresponsive and offer is liable to be ignored. Further, the contract will be placed on severable contract basis. The tenderer should note that as Contract shall be entered into on severable Contract basis only and therefore the P.O. will also be issued on severable contract basis where delivery of specific units of material shall be completed within each month or within specific period duly taking into account our delivery requirement.

i) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. ii) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. (iii) Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from the incorporated in the purchase order payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. (iv) Vender is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the purchase order. (v) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

Railway Standard Guarantee/Warranty Clause or the same as per Specification whichever is higher will be applicable.

MSE- a) MSE sources, who are interested for availing benefits under MSE Act mentioned in the notification of Ministry of MSME, will upload valid document maintained under MSE Act with their offer a copy of Udyam Registration Certificate only. MSE benefits will not be admissible based on any other document. No other document will be entertained for MSE benefit except Udyam Registration certificate. Otherwise, claim for benefits under MSE Act will not be entertained. An agent, trader or authorized dealer of manufacturer will not be eligible for such benefits.

MSE source owned by SC/ST should also upload necessary documents to get the benefits about the status in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of any such information in the registration certificate would be taken as MSE failing in the category as others.

The GOVT of India Make in India Policy circulated by Rly. Bds letterNo.2020/RS(G)/779/2/Pt.I dtd. 25.9.2020 & as amended from time to time shall be applicable. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items.