97 DOT of 2019-20 2nd Call

Amount

STALL FABRICATION

Conceptualisation of Design, layout and erection of the stall of West Bengal Tourism from 13th and 14th January, 2020 at BBCC, New Town, Rajarhat. The erection of stall has to be ready by 12th January, 2020. Pre authorization from BBCC authority is required for this purpose Space of 16 sq. mt. (4 mt. X 4mt. ) (four side open) [RAW Space] Different destinations of West Bengal should be displayed Decorative items to showcase the art and crafts of Bengal may be used. The entire area should be accessible and visible Material transportation charges, storage, material disposal charges, insurance, security charges for the stall/ material, cleaning charges, dismantling charges of the stall will have to be borne by the agency Platform should be made Good quality Mat/carpet should cover the entire pavilion area Putting up of 2 [two] 42’ LCD TV with DVD Player and DVD stands. Agencies have to collect the inputs to be displayed on these screens from the Department. The agency may transport the TV from the stall to any place each day on security reasons Display of LOGO of Experience Bengal and Biswa Bangla at conspicuous places Proper reception with sufficient furniture viz. Lounge sofa with centre table, brochure rack, potted plants, dust bins, drinking water dispensers etc. One illuminated desk with lock and key facility; Visitors Book & Card Holder Pot. All kind of electrical fixtures like spot lights, halogens, power plug sockets for proper illumination of the stall Arrangement for Daily cleaning and clearing of the site and handing over the possession back to the concerned authority in proper order once the event is over latest by the date stipulated by the authority

REFRESHMENTS

Provision for tea/coffee and snacks to the tourism officials and guests as and when required during the event. Each day refreshment along with tea coffee and water for the attending officers (daily 6 and day of inauguration for 30 officers /officials)

TRANSPORTATION

Deployment of three small non AC cars for 13th and 14th January, 2019 for the attending officers

DOCUMENTATION

Documentation (Still) should be submitted in CD and some still photographs in hard copies

PRESS CONFERENCE, IF REQUIRED

Backdrop :- 10 ft X 5 ft Standees :- 4 ft X 8 ft (10 nos.) Refreshment for 60 pax @ Rs 100/- per pax Good quality sound system with cordless microphones ( 4 nos) Arrangement for adequate light Floral arrangement for decoration 2 (two) Hostesses for registration, welcoming the press/delegates & allied work during the said period Adequate Furniture (Chairs with cover for 30 persons and one Table with frill for the Officers along good quality chairs for 4 ) Documentation of the stall (Still soft copy) 100 photos@50 each day

EVENT MANAGEMENT CHARGES

Event Management Charges

GOVERNMENT TAXES

Government taxes

Fusion

Servmarc Communion Private Limited