Hiring of furniture and general arrangement works for various Institute functions at IIT Madras for the year 2025-26

Amount

Hire charges for supply and arrangement of superior heavy duty quality chairs free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of chairs in uniform line in stage, bowl and gallery area at SAC building in IIT Madras. The chairs shall be arranged in uniform or different colour pattern as approved by the Engineer-in-charge. After completion of the function, the chairs shall be immediately removed from the SAC building for further use of the badminton court. The Institute will not be responsible for any lose or damage to the Chairs supplied. The contractor shall arrange his own labour and supervisory staff for the arrangement of Chairs. The chairs shall be arranged in the SAC building within 24hrs from the date of reciept of intimation from IIT Madras

Armless plastic chair

Plastic chair with arms

Armless VIP banquet Cushion chair covered with silk cloth as approved by the Engineer-in-charge

Armless VIP wooden chair, with cushion

Hire charges for supply and arrangement of following items. The rate quoted shall be inclusive of transportation, arrangement in uniform line in stage, bowl and gallery area at SAC building in IIT Madras as per the approved colour. After the completion of the function, the items shall be immediately removed from the SAC building for further use of the badminton court. The Institute will not be responsible for any lose or damage to the items supplied. The contractor shall arrange his own labour and supervisory staff for the arrangement . The items shall be arranged in the SAC building within 24hrs from the date of reciept of intimation from IIT Madras

Triple Seat sofa

Double seat sofa

Single seat Sofa

Refrigerator

Mobile toilet

Extra cost towards hire charges, supply and arrangement of chairs for additional one day at SAC building . The rate quoted shall be inclusive of labour charges for rearrangement, cleaning and realignment of all chairs

Armless plastic chair

Plastic chair with arms

Armless VIP banquet Cushion chair covered with silk cloth as approved by the Engineer-in-charge

Armless VIP wooden chair, with cushion

Labour charges towards shifting the carpets / mat from the SAC store room and spreading and stiching the mat without any gap and cleaning the carpet area. The carpet shall be rerolled and removed from the above area to the store room immediately after completion of the function etc complete. The work shall be completed within 24hrs from the date of reciept of intimation from IIT Madras

For stage area

For bowl area

for entrance and lobby area

Deduct cost for not stiching the carpet as mentioned in the above item No.4

For stage area

For bowl area

for entrance and lobby area

Labour charges towards arrangements of SS balustrades and chains in stage area including shifting the material from SAC store room. The material shall be removed from the above area to the store room immediately after completion of the function etc complete. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras.

Hire charges for supply and arrangement of superior quality back drop cloth of approved colour and design (51m x 1.60m) free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of back drop cloth in uniform line to cover rear side window at SAC building. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras. The cloth shall be retained for two days from the date of installation.

Hire charges for supply and arrangement of superior quality black / white back drop cloth along north and south side of SAC for a length of 25m in each side and maximum height of 1.6m, free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of back drop cloth in uniform line to cover north & east side windows at SAC building. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras. The cloth shall be retained for two days from the date of installation.

Hire charges for supply and arrangement of superior quality black and white in double layer for back drop for a size of 15m x 6m, free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of back drop cloth in uniform line as backdrop to the stage at gallery in SAC building. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras. The cloth shall be retained for two days from the date of installation.

Hire charges for supply and arrangement of superior quality waterproof tent without side cover for the size 6.09 m x 6.09 m, free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of tent at SAC building. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras. The tent shall be retained for two days from the date of installation

Hire charges for supply and arrangement of superior quality Stainless steel table (1.50m x 0.45m) covered with quality cloth free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of table in uniform line to at SAC building. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras.

Hire charges for supply and arrangement of superior quality frill table top and sides covered with quality cloth free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangement of table in uniform line to at SAC building. The work shall be completed with in 12 hrs from the date of receipt of intimation from IIT Madras.

Extra cost towards hire charges, supply and arrangement of SS table for additional one day at SAC building . The rate quoted shall be inclusive of labour charges for rearrangement, cleaning and realignment of all tables.

Extra cost towards hire charges, supply and arrangement of the Frill table for additional one day at SAC building . The rate quoted shall be inclusive of labour charges for rearrangement, cleaning and realignment of all tables.

Supplying and fixing new red carpet on the steps near SAC main stage and other locations as instructed by the Engineer-in-charge. The rate quoted shall be inclusive of removing existing red carpet and preparation of surface for laying new carpet including necessary adhesives etc complete.

Hire charges for laying of new red carpet without using adhesives as instructed by the Engineer-in-charge. The rate quoted shall be inclusive of transportation and labour charge including supply and fixing of necessary matching joint tapes etc complete.Carpet shall be retained for two days

Hire charges for supply and arrangement of superior quality side wall cloth (designer / plain white or black in colour), free from dirt and dents. The rate quoted shall be inclusive of transportation, fixing arrangement for side wall at SAC building. The work shall be completed within 12hrs from the date of reciept of intimation from IIT Madras. The cloth shall be retained for two days from the date of installation.

Charges towards supply of additional unskilled manpower during the function as requested by the Engineer-in-charge for emergency rearrangement of chairs and tables etc during the function and additional works not covered in the above items of work.

Hire charges for supply and arrangement of superior quality security frsiking cabin using quality panels and cloth free from dirt and dents. The rate quoted shall be inclusive of transportation, arrangemnt of cabin. The work shall be completed with in 12hrs from the date of receipt of intimation from IIT Madras.

Hire charge for supplying and fixing chain barricade at SAC building

Supplying and fixing flex banner with supporting frames and installation at various locations inside IIT Madras.

Hire Charges for Big fan at Manohar C Wasta Stadium, IIT Madras

Hire Charges for Electrical plug point for using Big fans at Manohar C Wasta Stadium, IIT Madras

Supplying and fixing Tarpaulin sheet with supporting frames and installation at various locations inside IIT Madras

Supplying and fixing of plantain trees

Supplying and fixing of Banner for Convocation Venue entrance arch

Supplying and fixing of backdrop banner with frame (16'x8') for Convocation