SUPPLY OF WIRELESS INTERCOM SYSTEM

INTRODUCTION

APPLICABILITY

Mandatory qualification criteria ( Applicable to MSEs & Startups also)

System shall be already certified in other platforms and should meet UH-M qualification requirements with or without modifications

OEM to provide relevant documents to support para 2.1a.

Authorization letter from OEM to be provided by participating bidders, if the participating bidder is not OEM.

GENERAL DETAILS

SCOPE

BRIEF DESCRIPTION OF WIRELESS INTERCOM SYSTEM

APPLICABLE DOCUMENTS / STANDARDS

Title

Aircraft, electric power characteristics Guidance for Test Procedures for demonstration of utilization equipment compliance to Aircraft Electrical Power Characteristics at 28 Vdc.

Environmental test methods and engineering guidelines

Requirements for the control of Electromagnetic Interference characteristics of subsystems & equipment

Requirements for the Electromagnetic Environment Effect of Subsystems Lightning (Direct & Indirect Effect), Electro Static Discharge (ESD), Electrical bonding

Software considerations in airborne systems & equipment certification

Design assurance guidance for airborne electronic hardware

Environmental conditions and test procedures for airborne equipment

Electrical connectors

Reliability prediction of electronic equipment

Design and airworthiness requirements for service aircraft (Part 7-Rotorcraft)

ESS – Environmental Stress Screening process for electronic equipment

Indian Military Technical Airworthiness Requirements.

Federal Aviation Regulation - Transport Category Rotorcraft

Certification Considerations for Highly Integrated or Complex Aircraft Systems

Guidelines and Methods for Conducting the Safety Assessment of Civil Airborne Systems and Equipment.

Minimum Operational Performance standards (MOPS) for aircraft audio system and equipment

Audio systems and minimum operational performance standards

DESIGN PHASE (DP)

SYSTEM REQUIREMENTS

FUNCTIONAL REQUIREMENTS

WIRELESS INTERCOM SYSTEM

The system shall allow communication between the helicopter & ground crew/diver on ship deck/water during loading, embarkation of stores & passengers, patient management and Search & Rescue operations.

The Wireless intercom system shall interface with helicopter intercom system to achieve wireless communication with ground crew/diver using a mobile transceiver.

System must be capable of providing two-way effective communication from a height/distance of minimum 100 meters.

OEM to specify the Transmit power and Receiver sensitivity of the system.

Wireless Intercom operation shall not interfere with the operation of onboard communication/navigation Systems operating in HF, V/UHF & L frequency bands installed in the Helicopter. OEM to provide the frequency band of operation of the system.

OEM shall indicate the means of programming / loading frequencies into the base station and mobile transceiver. Any specific application available for realizing the same shall be provided by the OEM.

The base station shall have adequate BIT facility, Continuous BIT (CBIT), Initiated BIT (IBIT) and Power up BIT (PBIT) with appropriate failure annunciations in order to identify and suitably indicate any system malfunction. The coverage of the above BIT to be specified

The mobile transceiver shall have adequate BIT facility with appropriate failure annunciations in order to identify and suitably indicate any malfunction.

The health status data should be comprehensive in nature to provide the maximum coverage for system diagnostics / prognostics measures

The Design Assurance Level (DAL) of the system to be level D.

The system shall be Off-the-shelf item or Off-the shelf item with modifications to meet the qualification requirements.

Mobile Transceiver used by ground crew/diver shall meet the following requirements:

HELMET

OEM shall provide a helmet meeting the following requirements:

Helmet should be available in all sizes – Large, Medium and Small.

Helmet shall be Off-the-shelf item.

INTERFACE REQUIREMENTS

The system shall be interfaced to Audio Management system (AMS) for audio and mike signals

There should be a provision to adjust the audio and mike levels of WICS through field loadable software control application during development Phase

The system shall provide PTT Discrete to onboard Intercom System when Ground crew / Diver is communicating with helicopter (Logic: SHORT for PTT ON & OPEN for PTT OFF).

OEM to indicate any other Helicopter inputs along with the interfaces for system operation.

ANTENNA REQUIREMENTS

A suitable light weight antenna to meet the system operation shall be proposed. The model number/part number, technical specification and any other detail as applicable to be provided.

The details on the installation requirements for the antenna in terms of location, ground plane, maximum cable length, distance from nearest protrusions like landing gear etc. shall be provided.

OEM to provide necessary support to carry out the Antenna placement simulation studies. OEM to preferably provide soft copies of radiation pattern of the antenna in the format compatible to EM simulation software.

CONTROL UNIT REQUIREMENTS

Control unit shall have a built-in test facility and shall be able to display BIT results

The legends and display on the control unit shall be visible during night operations.

LRU REQUIREMENTS

LRU DESIGN REQUIREMENTS

For each of the system LRUs, the design shall be modular for ease of failure identification of cards/modules and maintainability.

Each LRU shall be interchangeable without any field adjustments.

The design should ensure to the extent possible dissimilar connectors are available on the units to avoid the accidental mating of connectors on the helicopter

All switches and connectors protruding outside the LRU should be well protected

LRUs should preferably have a handle for logistics and maintenance.

The cooling of the LRUs shall be integral to the unit.

The system performance shall be maintained at the extreme temperature of operation and environmental conditions.

The helicopter will be operating in extreme saline environment. Hence, the LRU and its subpart (chassis, connectors etc.) design should ensure that it withstands the saline environment and is corrosion resistant

MECHANICAL REQUIREMENTS

Proposed system (Base station, control unit and antenna) shall be within maximum weight of 2.5 Kg inclusive of mounting tray (if any) on helicopter.

Mobile Transceiver shall be within maximum weight of 0.5 Kg

Helmet shall be within maximum weight of 1.5 Kg.

Mechanical details of the LRUs - Weight, dimensions and CG of all LRUs and its mounting tray (if any) to be provided.

3D model of each LRU with Mounting Tray (If any) in (*.prt) or parasolid (*.x_t) or step (*.stp) or iges (*.igs) format to be provided to study the feasibility of installation / fitment on helicopter.

Helicopter interface fasteners (if any) should be of metric standard

Legends/equipment labels on LRUs to be in English.

INSTALLATION REQUIREMENTS

Installation/mounting details and mechanical drawings of the individual LRUs along with mounting tray (if any) & Antenna(s) to be provided.

Any specific requirements/restriction for installation of the Base station unit, Control unit and antenna (s) to be indicated.

It should be easy to install and remove system using standard tool.

Details of any special tools, measurement devices/equipment, if required for installation to be indicated. OEM shall provide procurement sources & other related details.

RF cable length restriction (if any) to be indicated by the OEM.

ELECTRICAL REQUIREMENTS

POWER SUPPLY CHARACTERISTICS

The DC power supply on the helicopter is 28 V DC with steady state and transient voltage characteristics complying with MIL-STD-704D requirements.

The Wireless Intercom System shall operate at 28 V DC. The power supply of all the LRUs shall comply with MIL-STD-704D requirements.

Requirement of other DC or AC power supply values (other than what is indicated above), internal power conversion/step up/step down arrangements to be made by the LRU manufacturer

The power supply of all the LRUs shall comply with MIL-STD-704D requirements & should have built-in protection against power supply malfunctions.

If the LRUs are powered by DC power, then the system shall be not be damaged when voltage drops up to 12V DC during engine start and subsequently increases gradually to the nominal voltage of 28 V DC in duration of approximately 45 seconds.

The Control unit front panel should have lighting facility. The display and panel lighting should be NVG (Gen 2++/Gen 3/Gen 3++) compatible as per ANVIS green A as defined in MIL-STD-3009. The lighting voltage should be 28V DC.

The display on Control unit should be readable in sunlight.

POWER CONSUMPTION

OEM shall provide the total power consumption of the system for a temperature range from -40°C to +55°C.

Maximum Power consumption of the system shall not exceed 20W. OEM shall provide power consumption requirements of the LRU for peak, steady state and transient states along with its duration.

Power consumption requirements shall include the power required for any forced cooling system provided in the LRU.

BONDING

Adequate electrical bonding shall be provided for each LRU. Bonding methods used to be specified.

Bonding value shall be in accordance with MIL-STD-464C (Para 5.11) and should be less than 2.5 mΏ.

Chassis bonding shall be through mounting hole or through a separate bonding point on the unit, which is to be specified.

CONNECTORS

The multi-pin connectors should be as per MIL-C-38999 series 3/4 (crimp type) or equivalent airworthiness standards.

RF and other specialized connectors used should be as per applicable equivalent airworthiness standards

There shall be adequate means of identification for all connectors.

The connectors used on LRUs should withstand corrosion when exposed to coastal saline environment. The connectors should preferably have olive drab cadmium plating.

Any special tools required for wire extraction/termination/finalization for connector finalization to be specified with part number, procurement sources etc.

RELIABILITY AND MAINTAINABILITY REQUIREMENTS

MTBF, MTTR AND SHELF LIFE

MTBF data for safety reliability and mission reliability to be provided based on either theoretical estimate or field failure data on units already delivered and determination of MTBF shall be in accordance with MIL-HDBK-217F.

The MTBF for the LRUs shall be provided along with basis of estimation. Marine environment to be taken into consideration while providing / estimating MTBF.The MTBF of at-least 5000 hours for all LRUs at 35°C is desirable. MTBF for all LRUs at 55°C also to be indicated.

MTBF of all LRUs would be monitored after certification and reported periodically to the OEM. If achieved MTBF values are lessor than the committed values, OEM shall review and take corrective action for improvement.

There should be no shelf-life limitation for LRUs except for batteries (if used). The shelf life of the battery shall be a minimum of 5 years. Expiry date of the battery shall be clearly indicated on the external label of the battery.

OEM shall define Mean time to repair (MTTR) at system level, LRU level and card level.

MAINTENANCE REQUIREMENTS

Maintenance shall be ‘On-condition’. No periodic maintenance/adjustments shall be required.

No special tasks (except harmonization/configuration) other than those normally available as standards are required to be followed for installation purpose

The system should be capable of continuous operation upto 4 hours. Limitations, if any, in any of the modes should be clearly brought out in the proposal.

All essential spares and tools required for O-Level maintenance and repair shall be indicated.

Maintainability aspects shall be demonstrated / addressed to cover aspects such as daily / routine inspections, repair, interchangeability, calibration and other related schedule/ activities as applicable

Supplier shall provide details like defect rates, TBO, MTBF in the proposal in a form acceptable to the Certification Authorities.

Level of maintenance like ‘O’ level and ‘I’ level maintenance details to be provided.

OBSOLESCENCE MANAGEMENT

OEM shall ensure that the unit will be supplied and supported with respect to repair, overhaul, and replacement, spares supply for a minimum period of 25 years.

In case of obsolescence of any LRU / component, OEM to submit obsolescence management proposal preferably 1 year in advance.

Modification of unit after certification to be carried out with prior concurrence from HAL and CEMILAC.

OEM shall provide necessary support for ship-based / ground / flight test and re-certification of the system.

OEM shall ensure continued airworthiness of the system as a part of the obsolescence management.

GROUND SUPPORT EQUIPMENT

Detail of all necessary Ground Support Equipment (GSE) required in Prototype/Production phase for the acceptance checks during integration on helicopters to be provided.

A Ground test procedure using supplied GHE/GSE for the system testing in the RIG and on the helicopter to be provided.

Any special tool needed for installation and alignment of the LRUs to be specified.

OEM should provide necessary training to HAL/User representative for GSE equipment supplied.

GSE software module (if any) shall be able to install on laptop/computer based on the Windows operating system 10 and above. OEM shall provide all the basic files which are required for software module installation on computer/laptop. OEM to state the Hardware configuration for software installation.

QUALIFICATION AND CERTIFICATION REQUIREMENTS

CERTIFICATION OF THE UNIT/SYSTEM

The system on the helicopter shall be certified by the Indian certification agency – CEMILAC.

The basis for certification of the system will be in accordance with the Airworthiness Certification Plan which will broadly cover the following:

Design Documentation of the system

QTP & QTR with respect to Environmental & EMI/EMC Qualification

Installed performance of the system on UH-M – both on ground and during flight

Indian Certification Agency will participate and/or verify the qualification testing and software certification process. OEM shall facilitate the process towards system certification.

Process towards system certification should follow as per DDPMAS version 1.0 92021) & IMTAR- 21 version 2.0

ENVIRONMENTAL, EMI/EMC AND OTHER QUALIFICATION TEST REQUIREMENTS

OEM to comply the system qualification requirements as per Military standard (ANNEXURE-1 to ANNEXURE-3).

Tests as per latest versions of applicable standards with equivalent test levels are preferred.

Qualification test carried out on helmet with the procedure adopted to be indicated and documents to be supplied by the vendor.

The technical proposal shall include a compliance matrix indicating the method, procedure, limits and method of compliance (actual testing, similarity or analysis).

In case the tests already conducted are of lower level or duration than that specified herein, OEM shall retest and qualify the unit to the test method specified herein. OEM shall comply the qualification requirement of unit under test by means of testing, analysis/analogy reports as applicable..

In case if any test is not applicable for the system, OEM shall indicate details in proposal along with proper justification.

In all cases, the OEM shall provide all the Qualification Test Reports, analysis/analogy reports as applicable to demonstrate compliance to the specified requirements for obtaining flight clearance from Indian certification agencies.

If additional testing is required to meet the specified requirements, QTP to be approved by CEMILAC and OEM shall perform these tests and submit the reports.

ENVIRONMENTAL STRESS SCREENING (ESS)

Vibration prior to thermal cycling

Thermal cycling

Vibration after thermal cycling

Functional checks

HALT & HASS

SOFTWARE REQUIREMENTS

System shall comply with software qualification in accordance with the standard RTCA-DO-178B/C, Level D. Software can also be certified in accordance to IMTAR-21 with mission criticality level.

Refer subpart C1, C6 of IMTAR21 version 2.0 & other applicable subparts for Software certificaiton.

COMPLEX ELECTRONIC HARDWARE (CEH)

OEM shall comply with the requirements stated for Complex Electronic Hardware as per RTCA/DO-254, level D, if the system incorporates CEH.

Alternatively, OEM may certify the System in accordance with CEH guideline from Indian certification agency for mission criticality level.

Refer subpart C6 of IMTAR21 & other applicable subparts for CEH certification.

QUALITY ASSURANCE REQUIREMENTS

COTS components if used shall be subjected to screening as per standard procedure. Method/procedure followed for quality assurance/screening shall be provided by OEM as part of deliverable documents.

Each prototype and production unit shall be subjected to Acceptance test procedure (ATP) and Acceptance Test Reports (ATR) shall be submitted to HAL.

TECHNICAL ASSISTANCE & CONTINUED AIRWORTHINESS

Technical assistance shall be provided by the OEM during the prototype integration, bench tests, ground tests, flight tests and certification on helicopter. The technical assistance shall also cover on-site support for maintenance/trouble-shooting of the system, if any, during development phase.

The technical assistance in terms of man-days shall be provided by the OEM. Actual requirements would be worked out with the OEM for the SOW definition.

Technical assistance from OEM does not include program management, PDR, CDR, software reviews, technical clarification through correspondence and assistance for certification by Indian certification agency.

Based on the feedback from integration and flight testing, certain changes / modifications to be carried out by the OEM towards system certification.

After certification on helicopter, OEM shall provide update on any Part number changes, Revision/Issue changes, Modification status etc. along with reason / justification and support documents such as ECN/SB/SIL/SL etc. shall be provided.

All defects shall be fully investigated and recorded. Detailed defect investigation reports on failures/defects reported during operation shall be provided. Root cause shall be identified and corrective actions shall be implemented. In-service reliability shall be monitored to avoid frequent / repetitive failures.

Any improvements implemented due to technology up-gradation, internal improvements etc. shall be informed in advance for concurrence of HAL before implementation.

REQUIRED DOCUMENTATION

DOCUMENTS ACCOMPANYING PROPOSAL

Technical Description of the system with dimensional drawings and 3D CAD models of each of the LRU, mechanical and electrical interfaces.

Point-to-point/Para wise compliance table with respect to this specification (including compliance to the Annexures).

List of other platforms, especially helicopters, where OEM has commissioned similar system along with the duration for which the system has been operational

Qualification/Certification status of the units proposed.

List of deliverables as per Para 12.0 for proposed system configuration.

Plan including various milestones, Lead time for supply of prototype and production units.

DELIVERABLE DOCUMENTS

OEM shall supply the following documents (soft copies) in English to HAL as part of deliverables:

Technical specification including design parameters and operational details

Design drawings including Schematic diagrams with Mechanical, Electrical interface details, 3D CAD models, installation instructions and pin-out details

Electrical, Digital Bus and Mechanical Interface Control documents

User/Pilot manual providing detailed operating procedures including normal & emergency procedures.

*Maintenance Manuals/details

*Removal and installation procedure of system

*Acceptance test procedures ATP and Acceptance Test Report (ATR) for all the units

*Troubleshooting manual including details of test equipment or tools required for this purpose

*Component Maintenance Manual covering maintenance, repair & overhaul

Qualification Test Plan (QTP) and Qualification Test Reports (QTR) covering Environmental Tests, EMI/EMC and Power Supply Tests including tests complied by similarity/ analysis as applicable.

Qualification documents for Complex Electronic Hardware (As applicable).

Software certification documentation (As applicable).

Configuration Control document for hardware and software

SOFT/HALT/HASS schedule and reports (If applicable)

ESS test schedule and report for production units

Declaration of Design and Performance (DDP)

Necessary details for the FHA and FMEA analysis report covering failure modes affecting flight safety (As applicable)

System Safety Assessment (SSA) report as per SAE ARP 4761 & 4754 (As applicable).

Pre-installation, ground test procedure, ship-based test procedure and flight test procedure.

Spare parts listing (as applicable)

Storage details (Storage, Preservation manual/schedules)

Operating Manuals and Maintenance Publication for GHE, GSE and special purpose

test equipment (if applicable)

Certificate of Conformance (CoC) as applicable

Organization approval of the firm from quality organization like AS, ISO, etc.

Airworthiness certificates from international certification agencies or certification agency from the country of origin (military or civil certificates).

Component Maintenance Manual in ATA 100 format

Bill of Materials (BOM) with details of components used

Illustrated parts catalogue (IPC)

Thermal analysis detail

Component de-rating document

Reliability estimation and analysis reports.

DELIVERABLES

Each set of the Wireless Intercom system should consist of following:

OEM to provide the suitable test equipment/Rigs as part of Ground Support Equipment (GSE) deliverables.

In addition to above, OEM to provide list of LRUs and other accessories if any required.

Software application for loading/programming frequencies and to adjust audio & mike levels shall be provided.

All the above units shall have appropriate hardware, software versions or MODs detail.

List of deliverables to be indicated in the accompanying proposal.

STANDARDS FOR QUALIFICATION

PACKING STORAGE AND PRODUCT MARKING

PACKING AND DELIVERY

STORAGE REQUIREMENTS

The units shall withstand storage temperatures of –54ºC to +85ºC. The OEM shall indicate the details on the storage requirements considering saline environment.

OEM to provide the necessary equipments/accessories along with required precautions/procedure to maintain the system during its storage for its satisfactory operation post storage period.

NAME PLATE/PRODUCT MARKING

COMPLIANCE TO SYSTEM REQUIREMENTS, INSTALLED PERFORMANCE, DEMONSTRATION & ACCEPTANCE

Delivery:

Warranty:

% of Local content & Details of location(s) at which the local value addition is made to be mentioned for the following items.

DESIGN AND DEVELOPMENT OF WIRELESS INTERCOM SYSTEM FOR UHM VARIANT AS PER TECHNICAL SPECIFICATION : RC/UH-M/AV/SRD/121 Iss-1 Rev- A Dt.02/01/2026

Self Certificate/CA Certificate for Local content to be enclosed as per the format enclosed in the Tender. (Attached/not attached)

Name of the Test

Low Pressure (Altitude)

High Temperature

Low Temperature

Rain Test

For Mobile transceiver & antenna

Humidity

Fungus

Salt Fog

Sand & Dust

For Mobile transceiver & antenna

Acceleration Test

For Base station, control unit

For Base station, control unit and Mobile transceiver

Vibration Test

Shock test

Gunfire vibrations

Contamination by fluids

CATH Temperature, Humidity, Vibration, and Altitude

Explosive Atmosphere

Solar radiation

Immersion

Name of the Test

Name of the test

Performance test at various input voltages

Compass Safety

DC Magnetic Field Environment test

DESCRIPTION

GST Amount

NON RECURRING COST FOR WI System AS PER TECHNCIAL SPECIFICATION: RC/UH-M/AV/SRD/121 Iss- I, Rev- A Dt.02/01/2026 applicable for UHM Project.

Environmental tests as per MIL-STD 810F/G & Modification of system

EMI/EMC Tests as per MIL-STD-461E/F & Modification of system

DO178/D0254 Process

Technical Assistance for Prototype integration,bench tests, Ground tests and flight tests & certification

Deliverable documents

Training for the system

Non Recurring Cost for GHE/GSE

Vendor to provide the suitable test equipment/Rigs as part of Ground Support Equipment (GSE) deliverables. Software application for loading/programming frequencies and to adjust audio & mike levels as per System Requirement Document no. RC/UH-M/AV/SRD/121 Iss- I, Rev- A Dt.02/01/2026

RECURRING COST FOR ITEMS REQUIREMENT as per System Requirement Document no.RC/UH-M/AV/SRD/121 Iss- I, Rev- A Dt.02/01/2026.

Wireless Intercom LRUs with Mounting Tray (if any)

Control unit (if any)

Antenna along with Gasket

Installation kit / Connectors & Backshells

Mobile Transceiver with accessories

External charger for Mobile Transceiver

Helmet

Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

DESCRIPTION

GST Amount

ITEMS REQUIREMENTS

Wireless Intercom System i) Wireless Intercom LRUs with Mounting Tray (if any) ii) Control unit (if any) iii) Antenna along with Gasket iv) Installation kit / Connectors & Backshells v) Mobile Transceiver with accessories vi) External charger for Mobile Transceiver vii) Helmet as per System Requirement Document no. RC/UH-M/AV/SRD/121 Iss- I, Rev- A Dt.02/01/2026. Note : Vendor to provide unit price for each line items in the below table G.

GHE/GSE

GHE/GSE: Software application for loading/programming frequencies and to adjust audio & mike levels as per System Requirement Document no. RC/UH-M/AV/SRD/121 Iss- I, Rev- A Dt.02/01/2026. Note : Vendor to provide unit price for each line items in the below table H.

Wireless Intercom Sytem as per technical specification

Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

DESCRIPTION

TOTAL OF DEVELOPMENT PHASE (P)

TOTAL OF PRODUCTION PHASE (Q)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

DESCRIPTION

DESCRIPTION

DESCRIPTION

Wireless Intercom LRUs with Mounting Tray (if any)

Control unit (if any)

Antenna along with Gasket

Installation kit / Connectors & Backshells

Mobile Transceiver with accessories

External charger for Mobile Transceiver

Helmet

DESCRIPTION

ITEM DESCRIPTION

Wireless Intercom System As per System Requirement Document no. RC/UH-M/AV/SRD/121 Iss- I, Rev- A Dt.02/01/2026.

Activity

Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

Whether MSE is owned by SC(Schedule caste)/ST(Schedule tribe)entrepreneur.

Whether MSE is owned by women entrepreneur.

Whether delivery lead time agreed as per HAL requirement

Whether validity of the offer indicated as per RFQ.

Warranty: Whether warranty indicated in offer as per RFQ.

Liquidated Damages: Whether Liquidated Damages indicated in offer as per RFQ

Payment terms: Whether payment terms indicated in offer as per RFQ

Indian vendors: Whether delivery terms are "FOR HAL".

Integrity Pact: Whether Integrity pact is submitted as per RFQ Format.

Security Deposit: Whether Security Deposit clause is complied as per RFQ.

Whether Technical Compliance / Technical Bid has been submitted without indicating any prices (else the offer will be disqualified)

Whether Vendor has declared Import Content

Please confirm whether Self Certification Letter/Auditor Certificate as per Appendix-B indicating minimum local content (MLC) for Purchase Preference is submitted as per RFQ

Please confirm whether Annexure-IIA & AnnexureIIC (Declaration Certificate for Bidder sharing Land Border with India) is submitted as per RFQ

Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Seal is submitted.

Description

This Request for Quotation (RFQ) is for CLASS-I & CLASS-II INDIAN LOCAL SUPPLIER for supply of subject items. Quote received from Class-I & II Indian Local Supplier only will be considered & accordingly only Class-I & II Indian vendors needs to participate in the Tender. Quotes received from foreign source / Non-Local Suppliers will not be considered and will be rejected.

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

Validity of Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 270 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

Submission of Bid:

The bidder is required to submit response to bid through e-Procurement portal and upload their technical and Price bid in the e-Portal only. Bids submitted through any other modes except HAL e-procurement portal will not be considered for evaluation.

Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (https://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

Only Signed Omnibus Integrity Pact or Standalone Integrity Pact in duplicate, Self Certification & Auditor Certificate for Local Content should be forwarded / submitted to HAL, RWRDC in a sealed cover superscribing tender no. & due date. ( Integrity Pact is applicable where total quoted value is equal or more than 5 Crores).

Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697 / 98 You may also put a copy to us on email: [email protected] for follow up at our end.

For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The bidder, whose price is arrived as lowest as per Evaluation criteria will be declared as L-1 bidder by Buyer.

When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the bidders, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations (10 days before due date). No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

Late Bid:

Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

HAL reserves the right to reject late or incomplete bid.

Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

Tender Evaluation :

The tender will be evaluated on total package basis on landed cost up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-IV (Price Bid Format) only.

Bid with lowest price conforming to the specification will be considered for placement of order.

Conditional discounts will not be considered in evaluation of tender.

In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input the offer would be considered all inclusive.

The total quoted prices in Part-IV (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, RWRDC for arrival of L1. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL production division based on the firm order from HAL's customer. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, documentation etc, if required by HAL.

Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

Prices and applicable taxes against HSN/SAC code indicated in the price bid shall only be considered. PO will be placed as per the HSN or SAC quoted by the vendor and payments will made accordingly. However, if Govt. withdraws or changes the HSN or SAC mentioned in the PO, the PO will be amended for the appropriate HSN or SAC code. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them and if vendor has quoted incorrect HSN /GST rate, any difference in amount to borne by vendor during placement/execution of PO.

The following loading factors will be considered for commercial evaluation:( if respective Tender/RFQ clauses are not agreed by the vendors)

Payment Term (PT) Factor : Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment & Milestone payment) T= Advance duration in Months QA= Extent of Advance payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10%) Max. Loading Factor- 10% (10-L) *Q/100 Where, Q – Quoted Price L – Maximum rate of LD indicated by Bidder However, LD per week rate shall remain unchanged.

Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Price WR- Warranty in Months as per RFQ WQ- Warranty Offerd in Months

Restrictions on procurement from bidders from a country which shares a land border with India:

Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

"Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

“The Beneficial owner“ for the purpose of (III) above will be as under:

In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

An agent is a person employed to do any act for another, or to represent another in dealings with third person.

The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The offers sought only from Class-I & Class-II local suppliers. (d) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A (Type I & II)) and provide your compliance by indicating Complied against this column..

Only class-I & Class-II local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the above criteria will be summarily rejected.

All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content” is attached in this Tender/RFQ Documents. Type-I- Format for “Self-Certification” for “Local Content” (<10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

MSE Clause:

As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% ansd such MSE agrees to match with L1 price (where L1 is non MSE vendor).

MSE vendors to indicate Category /Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

For Micro & Small Enterprises (MSEs) and Startups, Insurance Surety Bond may be accepted at par with Bank Guarantee.Insurance Surety Bond should be obtained in HAL Standard Formats

Purchase Preference in respect of MSE owned by a SC/ST or Woman Entrepreneur In case of an MSE owned by SC/ST/Woman entrepreneur is willing to accept L1 price, when their quoted price is within L1+15% range, preference would be given to them with first preference to MSE owned by SC/ST entrepreneur, second preference to MSE owned by Woman entrepreneur and then to other MSEs.

Quantity:

The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

Import Content: Indian vendors should quote in Indian rupees only. Indian vendors who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in value or in % w.r.t. your offered prices. This is a mandatory requirement for Indian Vendors. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you had indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

Applicability of Exchange Rate Variation : (YES/NO) If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Others

Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their newly manufactured items and are not resold (2nd sale).

Quotation should accompany the detailed catalogues and literature (if applicable)

When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

Disregard of any instructions, may result in your offer being ignored.

Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

SUPPORTING ADDITIONAL DOCUMENTS: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL.

Conflict of Interest:

Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive tenders between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement.

Price

The prices quoted should be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Fromat.

Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Conditional discounts will not be considered in evaluation of tender.

Price Variation Formula:

Goods and Services Tax (GST):

GST Registration Status:

GST Registration Number (15-digit GSTIN):

Composition scheme:

Exemption from Registration:

HSN Code and GST Rate:

TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

In case the Vendor failed to upload GST invoices in the GST portal and HAL lost the right to avail the Input Tax Credit (ITC), HAL reserves the right to debar the Vendor and/ or to initiate legal action against the Vendor.

Payment Terms:-

Delivery Schedule: Delivery Schedule is mentioned at Enclosure to PART-IA (TECHNICAL SPECIFICATION COMPLIANCE MATRIX). Bidders have to provide their compliance

Delivery Terms:

Warranties:-

Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

The warranty period shall be Twelve (12) months from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

Liquidated Damages:-

Repeat Order:

HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

“Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

Bank details: Indian Vendors to provide Bank mandate form signed by Bank or cancelled cheque along with tendor documents. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG ie Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Supplier. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

Integrity Pact:

Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement

It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed with the tender ) duly initialed on each page to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, DGM (IMM)-RC Tel No. : +91-80-22327173

In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

Security Deposit:

Wherever applicable the successful vendor, shall have to deposit 5% of the value of the order as Security Deposit (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) within 15 days of receipt of the purchase order, by demand draft or bank guarantee(including e-Bank Guarantee) in a prescribed format of HAL from a schedule bank in India/ bank of international repute (for Foreign vendor), valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of HAL.

In case, quotes received without indicating the break-up details of GST, ED etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security Deposit to be sought on the composite value (including taxes & duties).

In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited

No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor

if Bidder fails to comply for submission of SD, such bid/s will be summarily rejected

Submission of Security Deposit is not necessary for procurement from Public Sector Undertaking. However, Indemnity Bond needs to be submitted of the equivalent amount by participating PSUs.

1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG ie Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

Vendor to Provide complete Name & Address of their company/Firm with CIN for placemen of Purchase Order. Name & contact Details( Mobile & Email) of GM/Directors/Proprietor Name & contact Details( Mobile & Email) of Point of contact for this tender

Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

Packing:-

Receipt & Despatch:

Quality & Workmanship:

Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

Inspection, Consequences of Rejection:

Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

Vendors need to : - follow a quality management system; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL.

HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Language:

Bribes and Gifts

Relationship of the Parties:

Dispute Settlement Mechanism

Amicable Settlement by way of Mediation:

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

Termination for Default of Vendor or for other reason

The work is delayed or cancelled for causes attributable to force majeure

The requirement is withdrawn by HAL’s Customer

The Vendor is declared bankrupt or becomes insolvent

It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

As per decision of the Arbitration Tribunal

In case any part of the Order is subcontracted by the Vendor without prior permission of HAL

If the performance of the Vendor is not found satisfactory during the execution of work

In any of the above stated case, no claim of damage etc., by the Vendor will be allowed

Jurisdiction and Governing/Applicable laws:: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Assignment/Subcontract:

Agent / Agency Commission:-

IMMUNITY TO GOVERNMENT OF INDIA:

Fall Clause:

Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

Indemnity:-

Appropriation:

Confidentiality:-

The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract

For the purpose of this Tender / Contract / Agreement, the Bidder / Contractor / Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Contractor / Supplier agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Contractor / Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Contractor / Supplier shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

INSOLVENCY:

IPR CLAUSE:

IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

Exit criteria: The contract/order may be terminated under the following circumstances:

In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

The Vendor is declared bankrupt or becomes insolvent.

The delivery of material is delayed due to causes of Force Majeure by more than six months.

Based on the decision of the Arbitration Tribunal.

Entire Agreement: This Contract/PO contains the entire agreement between the parties with respect to the subject matter of this Contract/PO and supersedes any prior representations or agreements, oral or written, and all other communications between the parties relating to the subject matter of this Contract/PO. This Contract/PO will not be varied except in writing signed by an authorized representative of each Party.

Severability: If any provision or portion of a provision of this Contract/PO is determined to be illegal, invalid, or unenforceable by Law/Regulation/Court, then that portion or provision will be stricken/deleted and the validity and enforceability of the remaining provisions of Contract/PO will not be affected.

Force Majeure: a) For Indian Vendor On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination.

The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement

Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- i) Sudhakar Reddy G R DGM(PUR) ii) BN LAKSHMANA, DGM (IMM) Rotary Wing Research & Design Centre, Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, Hindustan Aeronautics Limited, Vimanapura Post, Vimanapura Post, Bangalore - 560017 Bangalore - 560017 Ph: 080 - 2232 7253 Ph: 080 - 2232 7173 E-mail: [email protected] E-mail: [email protected]