FIRE RESISTANCE CEMENT

Special Eligibility Criteria

1. 1

   (A) The Purchaser reserves the right to procure entire or bulk quantity (minimum 80% of Net procurable Quantity) ) from the CLW/BLW vendors categorized as approved vendor for the tendered item (UVAM Item ID: 2100183) as per directory of approved vendors available on Unified Vendor Approval Module (UVAM) in IREPS in terms of clause 10.10 of section II of CLW BID DOCUMENT (Rev V) Jan 2026. (B) Approved firms whose prototype for the tendered item has not yet been cleared will be considered for bulk orders subject to type test/consistency test. (C) Where there are not more than three Indian suppliers categorized as Approved Vendors for the tendered item, Suppliers categorized as Developmental Vendors can be considered for placement of bulk order without any quantity restrictions in terms of Clause 10.10.3.1 of Section II of "CLW BID DOCUMENT (Rev V) Jan 2026%u201D

   Document optionalConfirmation required
2. 2

   Offers of developmental vendors appearing in U-VAM for the tendered item (without any condition for prototype/ field trial clearance i.e Final prototype IC has been issued) can be considered for developmental order up to 20% of NPQ as per clause 10.10 of Section-II of CLW BID DOCUMENT (Rev V) Jan 2026.

   Confirmation required
3. 3

   Developmental vendors appearing in U-VAM (with condition for prototype / field trial clearance) as well as vendors whose name do not appear in U- VAM for the tendered item may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity- cum- capability assessment and/or prototype inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order.

   Document optionalConfirmation required
4. 4

   Dealers/Agents quoting on behalf of an OEM must upload "Tender Specific Authorization" directly from the OEM along with their offer in terms of Clause 9.2.2 of Section I of CLW BID Document- (Rev.II) December 2024 failing which their offers will be summarily rejected. OEMs/ Authorized Dealers/Agents must also comply conditions as per Clause 9.2.4 of Section I of CLW BID DOCUMENT (Rev V) Jan 2026 failing which their offers are liable to be rejected without any further reference.

   Document requiredConfirmation required

Check List

1. 1

   This is e-tender. Manual Offers/Bids for these tenders will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviations, if any?
3. 3

   Have you mentioned MAKE/BRAND of OEM ?
4. 4

   Have you indicated the HSN code of your offered product?
5. 5

   Have you kept your offer validity 120 days as per "Condition for Responsiveness of Offer"?
6. 6

   Have you indicated the percentage of Local Content in the relevant column?
7. 7

   Have you submitted the details of location(s) where local value addition is made?
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
9. 9

   Have you attached Self certificate for the Local Content claimed, if you claim to be a Class I Local Supplier / Class II Local Supplier?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 6 of Section-I of CLW BID DOCUMENT (Rev V) Jan 2026. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors seeking exemption from payment of EMD shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which offer will not be considered eligible for exemption from EMD. In terms of Clause 6.1.1 (i), bidders availing exemption from submission of EMD shall confirm "Bid Securing Declaration" as below: - "I/We certify that my/our offer is eligible for exemption from submission of bid security/Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period ". By seeking exemption of EMD/SD by the tenderer, it will be considered that the content of Bid Securing Declaration have been read and unconditionally agreed to and accepted by the tenderer.

   Document requiredConfirmation required
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 13 of Section-II of CLW BID DOCUMENT (Rev V) Jan 2026 failing which their offers will be summarily rejected. Bidders (except vendors appearing in UVAM for tendered item/ items as mentioned in the eligibility criteria) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer.

   Document optionalConfirmation required
3. 3

   Goods & Services Tax (GST): As per Clause 2 and all sub-clauses of Section-II of CLW BID DOCUMENT (Rev V) Jan 2026. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 2.5 of section II of CLW BID DOCUMENT (Rev V) Jan 2026.

   Document requiredConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- " I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

   Document optionalConfirmation required
6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

   Document optionalConfirmation required
7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

   Document optionalConfirmation required
8. 8

   Bidder must submit a Model Certificate, as mentioned in Section- II, Clause 30.2 of Section II of CLW BID DOCUMENT (Rev V) Jan 2026 (Copy enclosed).

   Document optionalConfirmation required
9. 9

   Bidder must submit a Model Certificate, as mentioned in Section- II, Clause 30.3 of Section II of CLW BID Document- (Rev.II) December 2024 (Copy enclosed).

   Document optionalConfirmation required
10. 10

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] must necessarily upload UDYAM registration with their offer.

    Document requiredConfirmation required
11. 11

    An Indian agent quoting in INR on behalf of a foreign Principal / OEM should submit a copy of Invoice / Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents in terms of Clause 25.4 of section II of CLW BID DOCUMENT (Rev V) Jan 2026.

    Document optionalConfirmation required
12. 12

    All tenderers to mention HSN code of item/items being quoted along with the offer.

    Document requiredConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be 120 days strictly as per Para 12 of Section-I of CLW BID Document- (Rev.II) December 2024. Offers quoted with lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.

2. 2

   Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.