Supply of Non-Perishable dietary articles

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: : An office of the Service Provider must be located in the state of Assam. Documentary evidence to be submitted. Tenderer should have the following registration: (i) Trade license issued by the Municipality/Local Govt. bodies. (ii) PAN. (iii) GST registration. (iv) FSSAI (Food license for supply of non- perishable dietary articles to be mentioned).

Past Experience : Tenderer should have experience in supplying the Non- perishable dietary articles (Rice, Dal etc.) to other Government organization/Hospitals. Only experience of Government Departments/Public Sector Undertakings will be accepted (Only completed certificate with tender value to be submitted) in the last three financial years (year 2022-23, 2023-24, 2024-25) giving description of work, organization for whom executed, approximate value of contract at the time of award, date of award, date of schedule and completion of work. Notes: The bidder shall submit details of work executed by them along with bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract.

Annual Turnover : 1) The bidder should have an average annual financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with their stamp, signature and membership number shall be considered. 2) T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids.

Income Tax Clearance Certificate : : The tenderer(s) is/are required to produce along with his/their tender, an authorised copy of the Income Tax Clearance Certificate or a sworn affidavit duly countersigned by the Income Tax Office to the effect that he/they have no taxable income

Tenderers have to quoted rate as free delivery on FOR destination basis.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

i) Firm should mentioned correct HSN code of tendered item. ii) The offer shall be evaluated based on the GST rate as quoted by each bidder. While submitting offer, it shall be the responsibility of the bidder to ensure that they quoted correct GST rate and HSN number. iii) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rete if quoted by the bidder. iv) Whenever the successful bidder invoice the goods at GST rate or HSN number which is different from incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or bill. v) Any amendment of GST rate or HSN number in the contract shall be as per the contractual condition and statutory amendments in the quoted GST rate and HSN number under SVC. vi)The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id).

Acceptance of tender: ( a ) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered.

Undertaking: : I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with special and other conditions specified/attached with the tender. I/We have gone through the instructions to tenderes, IRS conditions of contract and special conditions of contract including other conditions specified/attached with the tender and I/we agree the same.

Special Instruction : Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of railway administration in this regard will be final and binding.

Security Deposit: : Firm shall deposit SD @ 5% of total contract value towards Security Deposit subject to max. of Rs.50 lakh. SD from successful tenderer should be received in purchase office within 21 days from the date of communication of acceptance with respect to the purchaser. SD shall remain valid for a period of 60 days beyond the date of completion of all contractual obligations. For details, please browse Para 12.0 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) attached with the tender.There shall be no exemption from submission of Security Deposit for any tender or by any tenderer except:1. i) The Stores contract cases of value up to Rs.25 lakhs. ii) Other Railways and Government departments in terms of Railway Boards Letter No. 2004/RS/(G)/779/11 dated 24.07.2007. iii) Indian Ordinance Factories in terms of Railway Board Letter No. 92/RS/(G)/363/1 dated 08.04.1993. iv) PSU owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms Railway Boards Letter No. 2003/RS/(G)/779/5 dated 10.09.2004. v) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted for submitting SD. KVIC and ACASH shall be exempted from SD from item supplied by them. vi)Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. vii) Vendor appearing on the approved vendor list of RDSO/PUs/CORE subject to the approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicines, medical equipments and consumables are exempted from SD for these items.

Post tender correspondence : No Post tender correspondence for submission of additional documents shall be entertained after opening of the Technical & Financial offer. However, if on the basis of information contained in the First Packet, the tender committee needs clarification regarding processes, specifications etc. communication can be initiated with the bidders. In seeking Clarifications/verifications, all communications with the bidders shall be properly recorded so that an audit trial is maintained. Clarifications shall be confined to the documents/information already submitted by the tenderer.

EMD Clause : Tenderers are required to deposit Earnest Money equivalent to the amount mentioned in the tender document. There shall be no exemption from submission of Earnest Money for any tender or by any tenderer except as per Para 3.3 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025). All vendors, exempted from submitting EMD, irrespective of the type of tender, i.e, Single, Limited or Open, shall be required to sign a Bid Securing Declaration as per proforma available on bidders interface for payment of EMD on IREPS portal. Offers of tenderers, who do not submit Earnest Money and are also not exempted form submission of Earnest Money shall be summarily rejected.