Multifunction Machines MFM (Q2) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Document required from seller Additional Doc 1 (Requested in ATC)

Multifunction Machines MFM (Q2) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Document required from seller Additional Doc 1 (Requested in ATC)

Additional Doc 2 (Requested in ATC)

Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience Turnover Criteria

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer Do you want to show documents uploaded by bidders to all bidders participated in bid? No Bid to RA enabled No Type of Bid Two Packet Bid Time allowed for Technical Clarifications during technical evaluation 7 Days Inspection Required (By Empanelled Inspection Authority/Agencies pre- registered with GeM) No Evaluation Method Total value wise evaluation Bid Number ( ) : GEM/2024/B/5741091 Dated : 15-01-2025 Bid Document 1/13 Arbitration Clause No Mediation Clause No Bid Details EMD Detail Advisory Bank State Bank of India EMD Amount 32000 ePBG Detail Advisory Bank State Bank of India ePBG Percentage(%) (%) 5.00 Duration of ePBG required (Months) ( ) . 16 (a). EMD EXEMPTION: The bidder seeking EMD exemption

must submit the valid supporting document for the relevant category as per GeM GTC with the bid. Under MSE category

only manufacturers for goods and Service Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. (b). EMD & Performance security should be in favour of Beneficiary

wherever it is applicable.

Beneficiary : SITE DIRECTOR

NPCIL Contracts & Material Management

NPCIL

Rawatbhata Rajasthan Site

Anushakti Via-Kota (Rajasthan) (Site Director) MII Purchase Preference MII Purchase Preference No Details of the Competent Authority for MII Name of Competent Authority Bishwadip Dey Designation of Competent Authority Joint Seceratory Office/Department/Division of Competent Authority External Relations & Power CA Approval Number 10436 Competent Authority Approval Date 08-08-2022 2/13 Brief Description of the Approval Granted by Competent Authority Exemption for procurement fo Goods and services for operating stations from Make in India by department of promotion of Industry and Internal Trade(DPIIT) for NPCIL Competent Authority Approval for not opting Make In India Preference : View Document MSE Purchase Preference MSE Purchase Preference Yes 1. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order

2012 dated 23.03.2012 issued by Ministry of Micro

Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the Purchase preference

the bidder must be the manufacturer/OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services

the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted

while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (Selected by Buyer) of margin of purchase preference/price band defined in relevant policy

such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order

2012 and Public Procurement (Preference to Make in India) Order

2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted. 2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for determining the Eligibility Criteria related to Turn Over

Past Performance and Project/Past Experience etc. This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which would be determined by the buyer based on its own assessment of reasonableness and based on competitive prices received in Bid/RA process. Multifunction Machines MFM ( 4 pieces ) Technical Specifications * As per GeM Category Specification Specification Specification Name Bid Requirement (Allowed Values) Ungrouped Type of Machine Multifunction Machine Print Technology Laser Type of Printing Colour Cartridge Technology Composite Cartridge

Separate Drum and Toner (Mono Component)

Separate Drum and Toner (Dual Component) Or higher Platen/Flatbed Size A3 Or higher Paper Size (Original/Image) A3/A3

A4/A4 3/13 RAM size (MB) 1024

2048

4096

6144

3072

1536

1500

1250

2560

7168

5120

8192

16384

2816

4000

2000

4608

10240

8000

3584 Or higher Hard Disk Capacity(GB) 256

320

500

1024

250

640

1000

2000

3000 Or higher Minimum Speed per Minute as per ISO/IEC 24734 in A4 Size-Mono 25

26

27

28

30

31

35

36

38

40

43

45

46

47

50

52

55

60

61

65

70

71

75

80

90

95

100

105

110

51

56

41

120

130

160

57

33

34

32

85

81

53

140

96

111

115

136

42

48

29 Or higher Minimum Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour 25

26

27

28

30

31

35

36

40

50

60

46

120

130

160

65

45

34

55

38

56

75

81

71

53

32

70

140

80

85

115

33 Or higher Scanning Feature Availability Yes Or higher Duplexing Feature Availability Yes Or higher Faxing Feature Availability Yes

No Or higher Networking Feature Availability Yes Or higher Wi-Fi Availability Yes Or higher Original Document Feeder Type Platen

ADF

DADF/RADF

SPDF Or higher Number of Main Paper Tray 2

3

4

5 Or higher Bypass Facility Yes Or higher On Site OEM Warranty (Year) 1

2

3

4

5 Or higher Specification Specification Name Bid Requirement (Allowed Values) Additional Specification Parameters - Multifunction Machines MFM ( 4 pieces ) Specification Parameter Name Bid Requirement (Allowed Values) Cartridge Technology : Our requirement is for Separate Drum and Toner (Dual Component) only RAM size (MB) : Our requirement 2048 MB or higher values only Hard Disk Capacity(GB) : Our requirement 128 GB required or higher values only Number of Main Paper Tray : The required value data type is numerical value. * Bidders offering must also comply with the additional specification parameters mentioned above. 4/13 Consignees/Reporting Officer and Quantity S.No. .. .. Consignee Reporting/Officer Address Quantity Delivery Days 1 Gyan Mal Khatik 323303

Contracts & Material Management

NPCIL

Rawatbhata Rajasthan Site

Anushakti Via-Kota (Rajasthan) Phone No. 01475-242002

242048 Which is about 60 Kms. away from Kota. 4 60 Buyer Added Bid Specific Terms and Conditions 1 . Generic OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly. 2 . Scope of Supply Scope of supply (Bid price to include all cost components) : Only supply of Goods 3 . Generic Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower)

subject to the maximum of quoted GST %. 4 . Generic While generating invoice in GeM portal

the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST. 5 . Generic 1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer. 2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer. 3. The Seller shall

notwithstanding the consent and assignment/sub-contract

remain jointly and severally liable and responsible to buyer together with the assignee/sub-contractor

for and in respect of the due performance of the Contract and the Sellers obligations there under. 6 . Buyer Added Bid Specific ATC Buyer Added text based ATC clauses Note : A) (A) Additional Specification Parameters

if any : 5/13 Additional Specification Parameters as stipulated in the Bid Document must be complied by the Bidder/Seller a nd supply may be made accordingly otherwise material will be liable for rejection. (B) Clarifications/documents submitted by the bidder : (i) Clarifications/documents submitted during the representation time shall not be considered for evaluation an d hence any clarifications/documents asked from the bidder may be submitted before evaluation of bid onl y. (ii) The Representation window is opened 4/5 days from the date of publishing of bi d for seeking clarification t owards technical/commercial in the existing bid

failing which buyer shall not be responsible for giving res ponse under the Bid. (iii) For post contract related clarification/queries bidder can contact buyer at buyer ID : consignee2.npcil.rj@ gembuyer.in ( contact No. 9413356554 ) (C) Documents related to Payment The seller shall submit Original invoice clearly marked for ‘Bill to’ and ‘Shipped to’

Annexure-F (copy enclosed)

Seller’s Bank details

E-invoice if applicable to seller based on his turnover

Test certificate (if applicable) etc to the Paying Authority directly

immediately after dispatching material to the Consignee. As payment i s to be released in a time bound manner

non-receipt of these document in time may lead to rejection of s upplies.” (D) MSE Benefits Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterpri ses (MSEs) Order

2012 dated 23.03.2012 issued by Ministry of Micro

Small and Medium Enterprises and it s subsequent Orders/Notifications issued by concerned Ministry. Trades are excluded from the purview of P ublic Procurement Policy for Micro and Small Enterprises. Relevant documentary evidence in this regard sh all be uploaded along with the bid. If L-1 is not an MSE and MSE Seller(s) has/have quoted price within L-1 +15% of margin of purchase preference/price band defined in relevant policy

such Seller shall be given o pportunity to match L-1 price and contract will be awarded for 25% of total QUANTITY. Benefits of Public Pr ocurement Policy shall be given to all eligible MSEs as stated under Point no.3 of FAQ dt. 25/03/2022

irres pective of product categories and the category they are registered under viz. Manufacturing or Service. (E) Following documents duly signed and sealed by the authorized representative of the Firm/Com pany shall invariably be submitted by the bidder(s) along with the bid for evaluation of the off er: (i) Annexure-‘F’ as per attached format for ‘Declaration Form for GST’. ( Additional Doc.1) (ii) ‘Mandate Form’ at per attached format. . ( Additional Doc.2) (iii) ‘Specifications Compliance Sheet’ to be filled by the bidder

if asked in the tender. (Additional Doc.3) 5) In case of submission of EMD in the form of ePBG

DD

FDR/TDR other than online payment tran saction mode i.e. IMPS/NEFT/RTGS

the original documents of EMD should reach at following a ddress within 05 working days of bid opening as per Clause No. 4-xiii-(m) of GeM GTC

failing which the bid will be liable for rejection:- Nuclear Power Corporation of India Limited (A Government of India Enterprise) Contracts & Materials Management Wing Ground Floor

Rajasthan Parmanu Vijay Bhawan

Rawatbhata Rajasthan Site

PO Anushakti

Via-Kota

Rajasthan-323303 ( F) Online Payment of EMD and e-PBG: ONLINE PAYMENT OPTION OF EMD (EARNEST MONEY DEPOSIT)/ePBG (PERFORMANCE BANK GUARANTEE) :- BIDDERS CAN SUBMIT EMD/ePBG THROUGH SBI COLLECT PORTAL BEING OUR PREFERED MODE WHICH HAS FA CILITY FOR EASY DEPOSITING AND REFUND OF EMD AND E-PBG. 6/13 SBI collect facility can be accessed through the following manner :- Option 1 : Go to link https:/www.onlinesbi.sbi/sbicollect/icollecthome.htm?saralID=-913530096 Option 2 : Visit SBI website -> SB Collect -> Select Category as PSU-> Filter ‘State’ Rajasthan and Search for “ N P C I L 1 AND 2” Steps to be followed for making remittance:- · Click on the Payment Category and Select EMD (Earnest Money Deposit)/ePBG (Performance Bank Guarant ee) option. · Enter the required details in the given format and review the details to ensure accuracy and click on the Ne xt button. · Choose from the different modes of payment such as Debit card

Credit Card

internet banking

UPI etc.

and make the payment. · Save/download the receipt generated for reference and upload a copy of receipt along with the bid in case o f EMD. · Save/download the receipt generated for reference and a copy of receipt may be forwarded on Buyer’s e-m ail ID in case of ePBG and a copy of the same may also be uploaded on GeM portal against the GeM Contra ct. (G) Undertaking/Compliance to Clause No. 29 of GeM GTC : B idder is mandatorily required to submit an Undertaking as per attached Annexure-D on Company ’s Letter He ad along with offer

failing which

their offer will not be evaluated and rejected wi thout asking any further clarification with regard to the same. (H) Important Instructions to the Sellers: In the event of purchase order

following instructions shall be followed by the Seller:- 1) Supply is to be made within stipulated delivery period as mentioned in the GeM Contract since Time is the e ssence of Contract. However

in case of exceptional circumstances as mentioned in GeM GTC

request for extension in delivery period may be made by Seller on GeM portal. Simultaneously

an e-mail f or extensio n in delivery period along with reason for delay in supply may be sent to e-mail ID of Buyer as mentioned i n the Contract which will be reviewed by the Competent Authority before issuing of the amendment on Ge M portal and hence repeated request on GeM portal for extension of delivery period ma y be avoided by th e Seller till acceptance of the buyer since th e same gets auto cancelled by the system. 2) Invoice may be uploaded on GeM portal by the Seller immediately after dispatch of material otherwise syst em will not allow the Seller to upload the invoice on GeM portal after expiry of the delivery period as menti oned in the Contract. 3) Only Buyer GeM e-mail ID may be used by the Seller to send any communication with regard to GeM Contr act

if required. (I) Right of Recourse under Civil Liability for Nuclear Damages Act 2010 & Rule 2011 thereof : Since requirement is for PHWR

NPCIL is the system designer and technology owner

being responsible for safe ty design of such installations in the this tender

NPCIL shall assume the role of Supplier in accordance wit h the explanation of term “Supplier” given in Rule 24 of the CLND Rules

2011 and in the context of section 17(a) and (b) of the CLND Act

2010. I.0 BANNING OF BUSINESS DEALINGS BY NPCIL/BUYER NPCIL reserves the right to initiate Banning as per NPCIL’s Banning of business dealings as mentioned below a nd are independent of actions under GeM’s IM (Incident Management) Policy. The words banning

blacklisting

de-registered

debarred

holiday

suspension of business etc.

means the sam e. The words NPCIL

Corporation

Buyer etc.

means the same. The words Contractor

Bidder

Seller

Service Provider etc.

means the same. I.1 Grounds for Banning The business dealing with the Contractor/Bidder/Seller/Service Provider shall be liable for banning

on account of the reasons attributable to them

which shall include

but not limited to the following: 7/13 I.1.1. Involvement in cartel formation during bidding. I.1.2. Baseless allegations by the bidder on NPCIL/Corporation/Buyer evaluation processes or officials. I.1.3. If any of the owner

proprietor or partner of the Contractor

is convicted by a court of law

during bidding process or currency of the contract

for offences involving corrupt and fraudulent practices including misre presentation of the facts

moral turpitude in relation to its business dealings with NPCIL. I.1.4. Malafide/unlawful acts/malpractices or improper conduct on part of Contractor based on the approved findings of the Investigation Agency. I.1.5. If the Contractor misuses the premises or facilities of the NPCIL forcefully occupies

tampers or damages the Company’s properties etc. or fails to vacate the properties/land/complex within reasonable time limit a s specified or even after receiving the notices from the department. I.1.6. Security concerns for the assets of the Corporation and State. I.1.7. Submission of bids that contain false information or falsified documents or the concealment of such infor mation in the bids in order to influence the outcome of eligibility screening or/at any other stage of the pu blic bidding and execution. I.1.8. Withdrawal of a bid or refusal to accept an award of contract with the NPCIL without justifiable cause

aft er being adjudged as the successful bidder. I.1.9. Supply of Counterfeit items Breach of Code of Integrity. I.1.10. Bidder shall not act in contravention of the codes which includes I.1.10.1 Prohibition of a. Making offer

solicitation or acceptance of bribe

reward or gift or any material benefit

either directly or indi rectly

in exchange for an unfair advantage in the procurement process or to otherwise influence the proc urement process. b. Any omission or misrepresentation that may mislead or attempt to mislead so that financial or other benefit may be obtained or an obligation avoided. c. Any conclusion

bid rigging or anticompetitive behavior that may impair the transparency

fairness and the p rogress of the procurement process. d. Improper use of information provided by the procuring entity to the bidder with an intent to gain unfair adva ntage in the procurement process or for personal gain. e. Any financial or business transactions between the bidder and any official of the procuring entity related to t ender or execution process of contract; which can affect the decision of the procuring entity directly or indi rectly. f. Any coercion or any threat to impair or harm

directly or indirectly

any party or its property to influence the procurement process. g. Obstruction of any investigation or auditing of a procurement process. h. Making false declaration or providing false information for participation in tender process or to secure a cont ract; I.1.10.2 Disclosure of conflict of interest I.1.10.3 Disclosure by the bidder of any previous transgression made in respect of the provisions of above I.1.10.1 with any entity in any country during the last three years or of being debarred/banned by any other p rocuring entity. I.2 Show Cause Notice I.2.1 NPCIL will issue Show Cause Notice to the Contractor on noticing/receipt of a complaint of any irregulariti es and/or misconduct and/or unethical practice as mentioned in clause no. 1.1. I.2.2 Upon receipt of Show cause notice

the Contractor is required to submit the reply to Show Cause Notice w ithin 30 days of its receipt and no extension shall be given without justifiable reasons. The Contractor shall also be given an opportunity for oral hearing to present the case in person to NPCIL and the date of Oral H earing will be indicated in the Show Cause Notice. Only the regular employees of Contractor will be permitt ed to represent the Contractor during the Oral hearing

and no outsider shall be allowed to represent the C ontractor on their behalf. I.3 Period of Banning The period of banning shall be for a period of not exceeding 2 (two) years and not less than 6 (six) months as c onsidered appropriate by NPCIL. I.4 Effect of Banning of Business Dealings by NPCIL 8/13 In case NPCIL has banned the business dealing with the bidder/contractor

the following shall be the conseque nces on issuance of the order of banning of business dealings with the bidder/contractor: I.4.1 No Contract of any kind whatsoever shall be placed to such banned firms including its allied firms after th e issue of Banning Order by NPCIL. The Contractor including their allied firms shall not be allowed to partici pate in any tender enquiry till completion of Banning period. If the Contractor has already participated in t ender process and the price bids are not opened

his techno-commercial bid will be rejected and price bid will be kept unopened. In cases

where the price bids of Contractor have been opened prior to the order of banning

such bids shall be rejected. However

incase such banned Contractor is Lowest (L1)

next lowest f irm shall be considered as L1. Bid Security

if any

submitted by such banned Contractors shall be returne d to the bidder. I.4.2 Contractors shall not be permitted to participate in any business process in any form or entity i.e.

as an Associate/Collaborator/Joint Venture Partner/Consortium Partner of the Main Contractor even if the banning order is passed subsequent to opening of Part-I bids. I.4.3 Contractor shall not be allowed to participate as Sub-Vendor/sub-contractor in the tenders for contracts fo r works

service

supplies. I.4.4 Even if

the banned Contractor is an approved Sub-vendor under any Contract for such equipment/compo nent/service

the Main Contractor shall not be permitted to place Work order/Purchase order/Service Contr act on the banned Contractor as a sub-vendor after the date of banning even though the name of the party has been approved as a sub-vendor prior to the order of banning. I.4.5 The completion certificate issued to the contractor shall make a mention regarding banning during execut ion of the contract. I.4.6 Banned bidders shall not be permitted to submit their bid. The bid submitted by the banned bidder shall be summarily rejected. I.4.7 Contracts concluded before the issue of the banning order shall

not be affected by the banning order. I.4.8 Banning shall automatically be extended to all Allied firms of the Contractor. In case of Joint venture/Con sortium is banned all partners will also stand debarred for the period specified in the Banning Order. The n ames of all partners should be clearly specified in the “Banning order”. I.4.9 Banning in any manner does not impact any other contractual or other legal rights of NPCIL. I.4.10 Banning under the provisions of Banning of Business Dealings of NPCIL is applicable only for NPCIL. I.5 Definition of Allied Firm : Allied Firm means all concerns which come within the sphere of effective influence of the banned firm. In deter mining this

the following factors shall be taken into consideration: a. Whether the management is common; b. Majority interest in the management is held by the partners or directors of banned/suspended firm; c. Substantial or majority shares are owned by the banned/suspended firm and by virtue of this it has a contro lling voice; d. Directly or indirectly controls

or is controlled by or is under common control with another bidder; e. All successor firms will also be considered allied firms. (J) END USE CERTIFICATE/VERIFICATION In case applicable

Bidder shall ensure that items to be imported to India do not have US origin components ab ove the de minims level. End use verification shall not be agreed by NPCIL in case of imports under any cir cumstances. Further

the bidder/contractor shall make attempts to import raw materials/components

if necessary

without insisting for “End User Certificate”. ( K) DELIVERY SCHEDULE Date of delivery of the Stores stipulated in the Contract

shall be the essence of the Contract and delivery of St ores must be completed by the dates specified therein. Unless otherwise agreed

the Contract shall come i nto force from the date of issue of priced Purchase Order (Effective Date) and accordingly contractual deliv ery period shall be reckoned from that date for the purpose of fixing Contractual Delivery Date (CDD). (L) PRICE BREAK-UP In case of two part tenders

the Bidder shall take special care not to mix up any price details required to be su bmitted against Part-II (Price bid) with Part-I (Technical & Commercial bid except price) and vice versa. An 9/13 y violation of the above shall lead to summarily rejection of bid as being non-responsive. Wherever asked for

the bidder shall be required to submit complete break-up of “Total Price” as per prescribe d “Price Bid Break-up/SOQR” format in GeM Portal. In such case

the non-submission of the “Price Bid Brea k-up/SOQR” or submission of irrelevant document or submission of No/Nil value against all items of the “Pri ce Bid Break-up/SOQR” shall lead to rejection of such bids. However

in case No/Nil rate is quoted against s ome of the item(s)

the price of such item(s) shall be deemed to be zero. Addition/deletion/modification of any item in the prescribed “Price Bid Break-up/SOQR” format is not acceptabl e unless authorized by Buyer and accordingly

bids with any unauthorized addition/deletion/modification in the prescribed “Price Bid Break-up/SOQR” format shall be summarily rejected. Calculations for Price Bid Evaluation for Single Packet/Part Bids

Part-II (price bid) evaluation for Two Packet/P art Bids and Contract Order Placement: For Price Bid Evaluation as per price evaluation criteria as well as for award of contract

“Total Price” quoted by Bidder in GeM Portal shall only be considered. The same “Total Price” shall only be considered for other pu rposes (i.e.

negotiation

price matching in case of MSE/MII purchase preference/