Supply of Automotive Lubricants, Automotive Greases and Non-amino Based Engine Coolant.

ADDITIONAL FORMAT

NOTE : THE BIDDERS SHOULD FILL THE DETAILS AS MENTIONED IN THE FORMAT AND THE SAME SHOULD BE UPLOADED IN THE KARNATAKA PUBLIC PROCUREMENT PORTAL. NO HARD COPIES OF THE BID DOCUMENTS SHALL BE SUBMITTED BY THE BIDDERS. ALL THE TENDER RELATED DOCUMENTS SHALL BE UPLOADED IN THE KARNATAKA PUBLIC PROCUREMENT PORTAL ONLY.

THE CONTROLLER OF STORES AND PURCHASES

NWKRTC CENTRAL OFFICES,

HUBBALLI-580030.

Sub: Supply of Automotive Lubricants, Automotive Greases and Non-amino Based Engine Coolant. NAME AND ADDRESS OF THE FIRM

Ref: Tender No. NWKRTC/2025-26/IND0185. Dated:24.02.2026

Sl. No. Nomenclature Unit of Measure Reqd. Qty. Specification Drain/Change over period Packing Size Brand Name GST (12% 18% 28%) Other Levies, if any HSN CODE Production Capacity Per Month Supply Capacity Per Month to NWKRTC

1 ENGINE OIL CI4 10W 40 required for BS-IV Tata LPO 1616 vehicle. [10W 40 CI-4 PLUS] Ltrs. 6720 Engine Oil 10W 40 CI-4 PLUS for TATA LPO 1616 BS- IV 80000 KMS Non- returnable Steel Drum of 210 Ltrs. capacity.

2 ENGINE OIL required for Leyland/Eicher/Corona vehicles (BS-II, III & IV) and Tata vehicles. (BS- II & BS III) [15 W 40 API CI-4 PLUS] Ltrs. 119910 SAE 15 W 40 API CI-4 PLUS 40,000 to 80,000 Kms Non- returnable Steel Drum of 210 Ltrs. capacity.

3 GEAR OIL required for Tata/Leyland/Eicher/Corona vehicles. (BS-II, III & IV) [80 W 90 API GL-5] Ltrs. 28980 SAE 80 W 90 API GL-5 80,000 to 1,20,000 Kms. Non- returnable Steel Drum of 210 Ltrs. capacity.

4 REAR AXLE OIL required for Tata/Leyland/Eicher/Corona vehicles. (BS-II, III & IV) [85 W 140 API GL-5] Ltrs. 34440 SAE 85 W 140 API GL-5 80,000 to 1,20,000 Kms. Non- returnable Steel Drum of 210 Ltrs. capacity.

5 POWER STEERING OIL required for Tata/Leyland/Eicher/Corona vehicles. (BS-II, III & IV) DEXRON - III Ltrs. 13020 DEXRON - III 80,000 to 1,60,000 Kms. Non- returnable Steel Drum of 210 Ltrs. capacity.

6 CLUTCH OIL required for Tata/Leyland/Eicher/Corona vehicles. (BS-II, III & IV) [DOT-4] Ltrs. 2730 DOT - 4 40,000 to 80,000 Kms Non- returnable Steel Drum of 210 Ltrs. capacity.

7 Chassis Grease - Lithium Base, suitable for Ashok Leyland/Tata /Eicher/ Corona Vehicles Kgs. 31836 NLGI-2, LITHIUM BASE AS PER IS 12203 of 1999 Weekly Non- returnable Steel Drum of 182KG capacity.

8 Wheel Bearing Grease - Lithium complex suitable for Ashok Leyland/Tata /Eicher/ Corona Vehicles Kgs. 27412 NLGI-3, LITHIUM COMPLEX ASTM D 4950 GC-LB. ISO 6743-9, L-XAFEA3, DIN 51502 K3RO 40,000 kms Non- returnable Steel Drum of 182KG capacity.

9 Graphite Grease - suitable for Ashok Leyland/Tata /Eicher/ Corona Vehicles Kgs. 1820 Non- returnable Steel Drum of 182KG capacity.

10 Non Amino based engine coolant BLUE for Ashok Leyland / TATA /Eicher/ Corona Vehicles (For BS II/ BS III and BS IV vehicles Mixing Ratio 1 is to 1) Ltrs. 81270 Test Method: JISK 2234, Class-2 Coolant should have all the properties retained for a minimum period of 300000Kms and should be effective for a frequency min. of 3 Lakhs Kms. Non- returnable Plastic Drum of 210 Ltrs. capacity.

11 Wheel Bearing Grease for UD vehicles (GEM RR3). Kgs. 910 AAR M 942-88 Non- returnable Steel Drum of 182KG capacity.

A Prices: F O R Destination to various units of NWKRTC

B Validity of Offer 180 days and extended till the completion of the order

C Lead Time Required

D DISTRIBUTORS NAME (IF ANY) ADDRESS, CONTACT NUMBER, E.MAIL ID OF THE DISTRIBUTOR

(Signature with Seal)

The Controller of Stores and Purchases,

NWKRTC Central Offices,

Sub:Supply of Automotive Lubricants, Automotive Greases and Non-amino Based Engine Coolant.

Ref: Tender No. NWKRTC/2025-26/IND0185. Dated:24.02.2026

We hereby furnish the required details as under

1 Name and Address of the Tenderer

a Name of the firm

Office Address:

Telephone and Fax Number

b Works Address:

Telephone and Fax Number

c Name of the Authorized Signatory

Phone/ Mobile Phone No. with valid e-mail address

d Name of the Contact Person

Phone/ Mobile Phone No.

2 Pre-qualification Information

a Status of the firm (Enter any of the following options: OEMs/ Manufacturers whose products are approved by the OEMs/ Public sector Oil manufacturers/ marketing companies namely M/s. IOCL, BPCL, HPCL, MRPL & Balmer & Lawrie Co. Ltd.)

b OEM Sources (to be filled by the Tenderers who are on OEM source)

c We are OE manufacturer for :

d Manufacturer whose products are approved by the OEMs (to be filled by the Tenderers whose products are approved by OEMs)

e We have extract copy of operating manual [published by OEM] indicating [Grade] name of the offered product and drain period from vehicles Manufacturer Leyland /Tata/ Eicher/Corona vehicles to use.

f We have approval certificate/service bulliten/service circular of original equipment manufacturers as proof of approval from vehicles Manufacturer Leyland/Tata/Eicher/Corona vehicles to use.

a The Automotive Lubricants/ Automotive Greases/ Engine Coolant specifications are as per the additional format of the Tender. [Leyland/Tata/ Eicher / Corona Vehicles] (Say "Yes" or "No")

b We are the Manufacturers of Automotive Lubricants, Automotive greaes and non-amino based engine coolant. The itemwise Production capacity and quantity offered to supply to NWKRTC per month is incorporated in the e-portal. (Say "Yes" or "No")

c We undertake to hold the quoted price for the tender period of Tender and to submit 5% Bank Guarantee as security deposit. (say 'Yes' or 'NO').

d We undertake to abide by all the terms and conditions of the tender and to supply the entire Ordered quantity as per the Delivery Schedule furnished. (Say "Yes" or "No")

e We have the required equipments and machineries and experienced personnel to manufacture Automotive Lubricants (say 'Yes' or 'NO')

f We have production and supply capacity of Automotive Lubricants, Automotive Grease and Non-aamino Based Engine Coolant required to NWKRTC per month (say 'Yes' or 'NO')

4 Documents attached Electronic Mode (Scanned) for Pre-Qualification

We have attached the following documents in Electronic Mode (Scanned) for Pre-qualification: (Fill 'Yes' or 'No')

a OEMs (in case of OEM Sources)

b Extract of operating manual published by OEM indicating [grade] name of the offered products and drain period .

c Approval certificate/service bulliten/ service circular of OEMs as proof of approval

d Declaration-I as per the format on Govt. stamp paper of Rs. 20/- or above.

e Declaration-II as per the format on Govt. stamp paper of Rs. 20/- or above. (In case the manufacturers/Principal firm will execute supplies through their Channel Partner/ Authorized Dealer/Distributor)

f Declaration-III as per the format on Govt. stamp paper of Rs. 20/- or above.

g SSI Certificate (in case of Karnataka State based SSI Unit)

h Certificate of Incorporation with MOU/ Registration Certificate with MOU/Certificate issued by District Industries and commerce/MSME/Udyog Certificate

i GST Registration Certificate & PAN Card.

j NSIC Certificate (To avail exemption from the payment of Earnest Money Deposit)

k Additional Format.

m Other relevant documents in support of pre-qualification criteria & other terms and condition tender

n We are aware of the fact that the Tender submitted by us through electronic mode is an valid offer. Any variation committed/observed compared to original documents submitted subsequently will lead to disqualification of our offer and also the Corporation reserves the right to Black list us apart from initiating other legal action.

Signature of Authorized signatory with seal

Mobile Number :

Environmental Management System

Name of the Tenderer

Sub: Supply of Automotive Lubricants, Automotive Greases and Non-amino Based Engine Coolant.

Ref: Tender No. NWKRTC/2025-26/IND0185. Dated:24.02.2026

Sl. No Points to be chcked Status (Yes or No) Remarks Hints/Suggestions

1 Do you have processes that have significant impact on environment? List them in the remarks column 1. Heat treatment 2. Surface treagement. 3. Foundry

2 Do you use hazardous chemicals/materials? List them in the remarks column Chemical/listed /falling under the criteria given in the hazardous chemicals Rules-1989

3 Leakage/spillage of oils and chemicals in the work enviroment. Good housekeeping ensures minimum impact on the environment

4 Have you obtained consent from statutory authorities? Consent under the Water& Air Acts & authorisazation under the hazardous wastes Rules(if applicable)from the pollution control board

5 Have you introduced air pollution control measures? List them in the remarks column Air pollution control measure(if required) like dust collector, scrubbers etc.,

6 Are Hazardous wastes generated from the process? Hazardous wastes listed in the schedules of Hazardous wastes Rules-1989

7 Do you facility for the storage/disposal of Hazardous wastes? Hazardous wastes like effluent treatment sludge, sludge from plating baths, spent oils, solvents etc.

8 Do you have any

Plans to reduce the waste generated Reduce, Recycle and Reuse

Noice level control measures Acoustic enclosures

Plans to conserve natural resources Water and energy conservation measures

Emergency preparedness and response plan Emergency preparedness in case of fire, accidents etc.,

9 Are employees regularly kept informed and trained in environmental protection issues. Awareness programmes

Pre-bid Query Format

Sl. No. Name of the Document/ Annexures Clause Name and Sl. No. Existing Criteria / Condition Change Request Reason for Change Request

Pre-Bid queries to be sent to the Email ids: [email protected] or [email protected] with in the stipulated time mentioned in tender document. The bidders may attend the Pre-Bid Meeting through video conference also. The link for the virtual meeting is provided in Annexure-B.

THE CONTROLLER OF STORES AND PURCHASES,

NWKRTC CENTRAL OFFICES,

Sub: Supply of Automotive Lubricants, Automotive Greases and Non-amino Based Engine Coolant.

Ref: Tender No. NWKRTC/2025-26/IND0185. Dated:24.02.2026

1 NAME OF THE FIRM

2 Tender Processing Fee Details :-will be displayed on Karnataka Public Procurement Portal only.

a Mode of Payment

b Amount Rs: As charged by Karnataka Public Procurement Portal only.

c Bank Transaction No: (For NEFT / OTC )

3 EMD Details :- to be paid through e-payment mode only

a Mode of Payment

b Amount Rs: Rs. 1,00,000

c Bank Transaction No: (For NEFT / OTC )

4 Bank details of tenderer/ bidder

a Name of the Bank

b Branch Address

c Account Number

Signature of the Authorized Signatory with company seal

Mobile Number :