Poly Carbonate sheet for window as per drg. no. EMU/M2/SK-157/2019

Special Eligibility Criteria

1. 1

   i. The Railway reserves the right to order either the entire or the bulk quantity on the Approved vendors of ICF approved source for ICF Item ID: 2300128 , LOOK OUT GLASS ARRGT, OBSERVATION WINDOW GLASS (POLYCARBONATE) or their authorised dealer only. Status of approval of tenderer shall be reckoned as on the date of tender opening and not thereafter, unless it is a case of downgrading/ removal/suspension/ banning. ii. The quantities to be ordered on Approved Vendors will be decided considering factors which include past (supply as well as quality) performance, capacity, delivery requirements, quantity under procurement, and nature of item, outstanding order load etc. and the tender conditions. iii. (a) Vendors approved for developmental ordering shall be eligible for developmental order of up to 20% of Net Procurable Quantity [NPQ] in regular tenders. (b) Vendors approved by any centralized vendor approving agencies for developmental orders with condition of prototype approval and/or field trial, may be given developmental order for 5% of Net Procurable Quantity [NPQ] within or outside NPQ. (b.i) Order on firms approved for developmental ordering subject to prototype approval/field trial can be upto the quantity required for field trial as indicated in the vendor directory provided no such orders has been placed on the firm earlier. Such firms will mandatorily indicate the orders received for the tendered item in the past and supply status against the same with their offer. If the firm has not received any order, a NIL statement has to be attached. If no document is attached, it will be considered that such order has already been placed on the firm and no further orders will be placed. (b.ii) If quantity required for field trial is not indicated in the vendor directory, then order quantity on such firms will be limited to 5% of NPQ. However the total order on developmental firms will be limited to 20% of the NPQ. iv. When the vendor approving agency grades vendors under two categories, say, Part I and Part II categories, the developmental order on unapproved/untried firm can be up to 5% of NPQ within or outside NPQ. However, if the vendor approving agency grades vendors only under a single category (i.e. there is no system of approving the firms under two categories, say, Part I and Part II categories), developmental orders can be given upto 20% of NPQ on unapproved/untried firms within the NPQ. This will be subject to the procuring entity being prima-facie satisfied that such firms are capable of executing the order. Such firms must submit their credentials like Machinery & Plant, Testing facilities, QAP, Technical Manpower, Supply performance against earlier orders for same or similar items etc. along with their e-offer. Failure to submit such credentials as stated above will make the offer liable to be ignored.

   Document required
2. 2

   Such developmental order can be placed either after assessment of their capacity and capability by the source approving authority within 6 months of advice from the purchase authority or with the condition that bulk supply will start after approval of prototype bynominated agency as mentioned in the Purchase Order. v. Where there are not more than three Indian suppliers categorized as Approved vendor for the tendered item, developmental vendors without any conditional approval can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, and delivery requirements, quantity under procurement, nature of items, outstanding order load, etc. shall be considered in a transparent manner subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre- decided tender criteria. Such orders shall be treated as Bulk Orders. A Supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or (ii) a majority of its shareholding or effective control of the entity is exercised from India, or (iii) more than 50% of the value of item being supplied has been added in India. vi. Where there is no approved vendor for an item, developmental vendors without any conditional approval can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria. vii. Authorized dealers/ distributors need to quote with Tender specific authorization from the approved vendors/developmental vendors/Manufacturers failing which offer will be summarily rejected. While issuing such authorizations the approved vendors/developmental vendors/Manufacturers must ensure that these authorized dealers/distributors are in a position to raise inspection requests on IREPS.

   Confirmation required

Commercial-Compliance

1. 1

   In terms of clause 3.0 of the Instructions to Tenderers for E. tenders, ,Revision_1.21, Issue_April_2024, Bidders, not failing in the exempt category for furnishing EMD, are required to Mandatorily furnish the requisite EMD along with their offer, Failing which their offer will be summarily rejected.
2. 2

   In terms of Clause 12.4 of Instructions to Tenderers for E. tenders, ,Revision_1.21, Issue_April_2024 successful bidders unless failing in the exempt category for submission of Security Deposit are mandatorily required to submit requisite Security Deposit as indicated in Letter Of Acceptance.

   Confirmation required
3. 3

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended and in terms of clause 2.4.2 of Instructions to tenderers for e-Tender, ,Revision_1.21, Issue_April_2024, Public Procurement of this item is restricted to Class-I local suppliers only. In terms of sub clause 8A of clause 2.4.2 of Instructions to tenderers for e-Tender, ,Revision_1.21, Issue_April_2024, Bidders are requested to indicated the local Content in their offered product in the requisite field in the offer form.

   Confirmation required
4. 4

   In terms of clause 2.4.3 of Instruction to Tenderers for e-Tenders ,,Revision_1.21 Issue_April_2024 & Correction Slip No 1 of NR ITT Rev 1.21 April 2024 regarding restrictions on procurement from bidders of a country sharing land border with India, a certificate is required to be furnished by all the bidders, in the form detailed in Para 2.4.3

   Confirmation required
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Confirmation required
6. 6

   The tenderers in their bids shall indicate the details of their jurisdictional assessing officers (Designation, address & email ID). Also tenders are required to furnish the correct HSN code for the offered item along with their bid.

   Confirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   Bank Account details for the purpose of payment shall be taken as appearing in the profile of the vendor in IREPS. In case, there is any change in the bank account details, vendors are advised to update their bank account details in their IREPS profile before submitting their e-bids.
2. 2

   MARKING: - In compliance to Railway Board letter no. 2022/RS(G)/779/7 (3390005) dated 29/11/2022 & 17/11/2022, Manufacturer%u2019s Name/Make/Brand, Batch No., Serial No., Month & Year of Manufacturing, Expiry Date(wherever applicable) as per Drawing or Specifications must be inscribed on the item. If possible, Railways Purchase Order No. and Date, Consignee Code, Suppliers%u2019 IREPS Vendor Code and Warranty Period in number of months may also be included to have complete traceability.
3. 3

   Warranty Claims: - All Vendors are advised to refer to Railway Board letter no. 2022/RS(G)/779/7(3390005) dated 29/11/2022 & 17/11/2022 for All Warranty Rejections guidelines.

1. 1

   Validity of Offer: i) No deviation from the offer validity period stipulated in the tender is permitted. ii) Unless fulfilling the condition detailed in sub-clause (b) below, bidders are required to quote for a quantity not less than 50% of the tendered quantity for consideration of eligibility for regular ordering, and quantity not less than 10% of the tendered quantity for consideration of eligibility for developmental ordering, as per the eligibility requirement of the tender. Offers for quantity less than 50% of tendered quantity from vendors eligible for regular ordering and offers for quantity less than 10% of tendered quantity from vendors eligible for developmental ordering will be considered unresponsive and will be summarily rejected. This condition will not be applicable if part quantity bidding is permitted in NIT (b) For items being procured from approved vendors where assessed capacity of the vendor is indicated in the vendor directory available on UVAM portal, any vendor quoting for less than 50% /10% (as indicated above) of tendered quantity, may be considered for ordering, subject to the vendor indicating reasons (with respect to assessed capacity and orders in hand only) for quoting less quantity, failing which such offers will be summarily rejected.

2. 2

   FOR : Destination, Offers for delivery of consignment of one consignee at premises of another consignee shall be treated as Commercially Unresponsive and such offers shall be summarily rejected.