WBPWD/SSEWEC /BRED /NIQ-31 /2025-26

Amount

Annual Maintenance work related with Lighting System installed at Suri Sadar Hospital, under Birbhum Electrical Division, PWD. During the period for -365 days.. including Holidays. The Agency has to depute : i) One (01) Highly Skilled Eletrician( Grade-I) in one shift' or in the shift as per direction of EIC. means the period of eight hours. ii)Two(02) Eletrician( Skilled), and One(01)Semi-skilled Worker in 1st shift or in the shift as per direction of EIC. iii)Two(02) Eletrician( Skilled), and One(01)Semi-skilled Worker in 2nd shift or in the shift as per direction of EIC. vi)Two(02) Eletrician( Skilled), and One(01)Semi-skilled Worker in 3rd shift or in the shift as per direction of EIC. Period- 12 months

Charges for Annual Maintenance work related with Microprocessor based Multi-loop, addressable fire alarm System installed at Suri Sadar Hospital under Birbhum Electrical Division, PWD. During the period for -365 days. The Agency has to depute : One (01) Skilled Experienced Fire technician and One(02)Semi-skilled Worker in one shift' or in the shift as per direction of EIC. means the period of eight hours. Period- 12 months.

SCOPE OF WORK FOR ANNUAL MAINTENANCE OF ELECTRICAL INSTALLATION WORKS 1. Purpose of Maintenance The objective of preventive and corrective maintenance is to minimize electrical faults/breakdowns, prevent fire hazards due to electrical short circuits, and reduce downtime. Any incident such as fire due to electrical fault, falling of ceiling fans, luminaries, etc. because of lack of maintenance will be treated as serious negligence, and the agency will be held responsible. 2. Scope of Electrical Maintenance The agency shall undertake routine, preventive, and corrective maintenance of all electrical installations within the premises of Suri Sadar Hospital, Suri Nursing Training School, CMOH Office & Bungalow, ACMOH office, etc, Suri Elentrical Section office (PWD), Birbhum Electrical Division, PDW) which are being maintained under Suri Electrical Section - I , under Birbhum Electrical Division , PWD(Electrical) including but not limited to: • LT Switchgear, LT cables, transformer (if any), main distribution panel, sub-panels, wiring, and distribution cables. • Power outlets for all air-conditioning systems(if any) • Operation, configuration, repair/replacement of AC timers, compound light timers, glow signs, metal sign boards(if any) • Electrical installation/distribution up to switchboard/panel of lift machine room, pump room/kiosk of water supply system (if any) • Compound lighting, earthing attachments, and fixtures for the entire campus.

3. Manpower Deployment • Agency must deploy 3 nos. semi-skilled electricians (valid Works Permit-I(b) & II, DOE WB) and 3 no.helper( unskilled) as per direction of EIC . • All staff must be permanent residents of West Bengal with voter IDs. • All staff must wear uniforms (navy blue trouser + sky blue shirt with PWD logo) and carry photo identity cards issued by the agency. • No maintenance staff shall work in more than two consecutive shifts. 4. Inspection, Cleaning & Upkeep • Regular cleaning/checking of all fittings, fixtures, panels, TPN/SPN DBs, SFUs, compound lights, etc., as directed by EIC. • Cleaning and minor repairs of light fittings, ceiling fans, exhaust fans, etc., except rewinding. • Mandatory inspection of ceiling fans once every three months for split pin, jam nut, etc. • Split pins once removed must not be reused. Agency must supply split pins and jam nuts at own cost. • Building Fan Register to be maintained with signatures of attending electrician, JE, and AE.

5. Measurement and Testing Monthly testing and recording in logbooks for: • Current, voltage, temperature (using infrared thermometer). • Insulation resistance, earth resistance, etc. • Thermal image printouts (with date & time) must be submitted to JE/AE. • Abnormal readings must be rectified immediately and re-measured. 6. Operation Responsibilities • Switching ON/OFF of corridor, staircase, compound lighting, AC machines, lights, fans, etc. • Cleaning of sub-station rooms, LT panel rooms, LT panels, switches, DBs (if any) • Operation of HT switchgear and resetting of protective relays (if any) • Lift rescue operations and all AC operations during duty hours ( if any)

7. Attendance & Supervision • Agency responsible for supervision, maintenance of logbooks, and attendance monitoring. • Attendance register to be maintained shift-wise and verified by JE. • Duty roster to be submitted monthly. • One dedicated smartphone must be provided by agency for the call centre. 8. Staff Availability • Absence of staff must be replaced within 1 hour, failing which pro-rata deduction will be made. • Staff must respond promptly to phone calls. • Any staff found irregular/unfit must be withdrawn. 9. Tools & Tackles Agency must provide at its own cost: • 500V/1kV Megger, Digital Multimeter, Earth Tester. • Crimping machine, screwdrivers, pliers, socket sets, line tester, insulating tape, fuse wire, nuts/bolts, washers, cleaning materials, split pins, etc. • Staff must be trained to operate thermal imaging scanner.

10. Safety & Vigilance • Continuous monitoring for heating, sparking, discoloration, burning smell, overload, loose termination, unbalanced loads, etc. • In case of power failure, coordinate with WBSEDCL and operate internal switching arrangement to maintain supply at critical points. 11. Preventive & Corrective Maintenance • Routine checking must be performed and recorded, signed by JE/AE. • Materials such as lamps, SFUs, DBs, cables, switches, fuses will be supplied by the Department against proper requisition. • Auxiliary items (fuse wires, screws, split pins, tapes, dusters, etc.) must be supplied by agency. • Dismantled/unserviceable materials must be deposited to the Section Office; no materials to be removed without challan. 12. Emergency and Breakdown Response • All faults must be detected, attended, and rectified immediately. • Temporary restoration arrangements must be made at agency’s cost if required. • All breakdown details must be recorded in the logbook. • Major faults must be communicated to JE/AE immediately (written + phone).

13. Damage Liability • Agency is responsible for damages due to mishandling/operational error by its staff. • Repair/replacement must be completed within EIC-specified timeframe, failing which cost will be recovered from agency bills. 14. Documentation • Logbooks (Preventive, Corrective, Fan Register) must be updated daily and available at call centre. • Photocopies of logbooks and attendance must accompany bills. 15. Wages & Statutory Compliance • Minimum wages (as per Labour Act) including PF, ESI must be paid. • Monthly PF/ESI payment receipts must accompany the bill. • Bills may be withheld if statutory compliance is not proved. 16. Billing & Payment Procedure • Bills to be submitted quarterly with JE/AE certification. • GST & LWC will be deducted as per rules. • Pre-receipted monthly bills with ESI, EPF, P Tax challans and returns must be submitted.

17. Conduct, Discipline & Safety • Staff must be polite; unruly behaviour will result in removal/legal action. • Fire-fighting readiness is mandatory for all staff. • Agency responsible for safety gear (shoes, helmet, raincoat, torch, umbrella, gumboots, etc.). • Agency not responsible for damage due to natural calamities (fire, earthquake, flood, etc.) if not caused by negligence. 18. Special Conditions • High alertness required during Puja vacation; staff must be available on mobile. • Any on-going/upcoming project within campus will fall under this maintenance contract. • EIC may modify/alter terms in the interest of public service. • DG set operation may be required without extra payment. 19. Termination • Contract may be terminated with 1-month notice from either side. • Non-compliance may lead to penalty, deduction, or immediate termination without notice.

TERMS & CONDITIONS :-

1. Maintenance & up-keeping of the folloowing electrical installation in safe and proper working condition.

2. All the fitting, fixture, PBDB, SPNDB, Main-switches, LT Panel, HT GEAR, Sub-Station Register, U.P.S/Servo voltage stabilizer line only & other Electrical Installation inside all the block/floor/bldgs as well as for compound lighting installation must be kept in a tip top condition by cleaning of all the said electrical equipments, dusting off accumulated dirt, cobweb etc. and all the cleaning materials like detergent etc. are to be supplied by the agency free of cost.

3. Checking & maintenance of Modular switch/piano key switch, Pin socket, Fan regulator, fans, light fittings etc. complete for their safe and proper functioning. Maintenance work in respect of the above-said electrical installation requires free supply of pretty materials like fuse wire, insulating tapes, screw, washers, small nuts & bolts etc. to ensure the smooth running of the installation as per instruction of concerned Executive Engineer, Assistant Engineer and Junior Engineer.

4. To keep close watch on overall condition of the E.I. and performance of different accessories & submission of periodical report to the Junior Engineer concerned.

5. Maintenance materials viz. Incandescent lamps, Main switches , Power DB, SPN BDB, Main & Sub-main cables, fluorescent tubes, Chokes, Igniters, Condensers etc. will be supplied by the Department and the dismantled unserviceable materials are to be deposited to the concerned Junior Engineer, against which fresh materials are supplied by the Department.

6. The Agency should depute his Supervisor to supervise the whole electrical components in the whole campus as per scope of the works.

7. The agency will take care to prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in repair / replacement cause trouble in the system & hampering of the Hospital service thereof.

8. The Agency must have a routine check-up of the entire system to prevent any damage / fire hazard due to loose contact in the Elecl. Installation.

9. Insulation test with the help of Megger for the entire Electrical Installation as well as earth resistance of the earthing installation are to be carried out in the presence of concerned Assistant Engineer/ Junior Engineer and the result thereof is to be furnished to the Engineer-In-Charge.

10. The agency will be provided all type of tools and tackles like Screwdrivers set, multimeter, tongtester, thermal imager, well calibrated megger, earth resistance meter, blower/vaccum cleaner ect. Which cost are including as per schedule/rates analysis segment .

11. The fire detection system worker must be kept in a tip top condition by cleaning of Integrated Control Panel, smoke cum heat detector, LASER detector, Manual call point, Fault Isolator module, control module and all accessories related to Fire detection scheme on preventive or scheduled mantenance as well as on call by providing Experience certificate Skilled technician on fire detection system from any recognized institute/farm incl. some minor charges of fault parts.

12. The agency must arranged a mock drill for the fire detection alarm system every fortnight at the SuriSadar Hospital.

13. Failing of compliance of any of the above-mentioned points, this Department possess the right to deduct the cost from the bills of the agency on prorate basis determined by the Engineer –in-charge.

14. Space for accommodation of staff of the agency will be provided by the competent authority.

15. The Agency is required to submit a copy of Challan for permission of the Junior Engineer before taking any material out of the premises.

16. The agency must have their dedicated Cell phone/Mobile phone facility to be provide for emergency call services and should be responded without delay.

17. The agency should be responsible for any damage in the installation due to mishandling / mal-operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately.

18. The agency must maintain a Log Book for recording two nature of work ( Electrical Maintenance work and fire alarm System Maintenance work) done with materials replaced and verious type of Register Book like Fan Register, Panel Register, Sub-Station Register, U.P.S/Servo voltage stabilizer Register etc. as per direction of the Engineer –in charge. The Log Book must be signed by the concerned Junior Engineer or Assistant Engineer on regular basis. The log book should be sent to the Executive Engineer concerned through proper channel at the time of submission of bills.

19. Regular smooth maintenance of the said installation is absolutely imperative for delivering proper service withou hindrances. The agency will execute the maintenance work as per submitted terms & condition and attend & rectify the fault within the least down time on getting the complaint.

20. Bills should be submitted at the end of every three months with the certification of concerned Engineers on satisfactory completion.

21. The agency should must submit P.F and E.S.I 's challan and payment acknowledgement document of the respective labours during submission of bill.

22. The agency has to depute Highly-skilled Electrician having at least I(a), I(b), II, III, IV, V electrical workman's permit from licencing board (Electrical), skilled Electrician having at least I(a), I(b), II, III, IV electrical workman's permit from licencing board (Electrical), semi-skilled Electrician having atleast 1(b), II & III, and Labour having along with helper having sufficient experience in the said job for carrying out the maintenance work smoothly with due regard to the safety of the maintenance staff. The duty hours for the maintenance staff to be provided by the agency shall be normally whole day (24 hrs.) i.e. 3-shift including Saturday, Sunday & other holidays, along with the name & contact phone no. of the persons. The agency must obey all relevent sections of Labour acts.

23. The contract may be terminated with one month’s notice from either side.

24. The rates should be quoted both in words and figures on monthly basis. No. quotation with price variation clause will be accepted. Rates offered should be stable for the entire period of maintenance.

RIK ENTERPRISE (BID ID -7624220)

DURGAPUR POWER (BID ID -7631352)