VIDEO CONFERENCING SYSTEM

Special Eligibility Criteria

1. 1

   For placement of bulk quantity order[Minimum 80%], The OEM [Principal Firm] shall have supply performance of at least one single purchase order of any Zonal Railway/PUs/Core for the tendered item/similar item i.e vedio confrencing system for a minimum of 20 percent of the tendered quantity during last three financial year and current financial year till the date of tender closing date. Firms should submit documentary evidence certifying proof of execution of PO, such as scanned copies of Purchase Order along with copy of I/C s and CRAC/R.Notes with the offer. Failure to submit necessary documentary evidence will imply that firm has no such performance and the offer is liable to be ignored. Railway reserves the right to place order for up to 20 percent of Net Procurement Quantity as developmental order in deserving cases.

   Document optionalConfirmation required
2. 2

   Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM. Authorization letter should be tender specific. Offers from traders/authorized agents without valid authorization letter from OEM will be summarily rejected. In case tenderers participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of the Principal.

   Document optionalConfirmation required
3. 3

   Public Procurement Policy for Preference to Make in India shall be as per Clause 5.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024.

   Document optionalConfirmation required

Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you mentioned MAKE/BRAND of the manufacturer(s)?
3. 3

   Have you indicated the HSN code of your offered product?
4. 4

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
5. 5

   Have you indicated the percentage of Local Content in the relevant column?
6. 6

   Have you submitted the details of location(s) where local value addition is made.
7. 7

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT: (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Bidders claiming exemption shall also be required to sign the bid securing declaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/ Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

   Document optionalConfirmation required
2. 2

   SECURITY DEPOSIT: Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. The SD amount shall be @ 5% as mentioned in Claus e 24.3 o f Section I I of CENTRAL RAILWAY B I D DOCUMENT (Updated) January 2024

   Document optionalConfirmation required
3. 3

   Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

   Confirmation required
4. 4

   AUTHORISATION: Participation by Manufacturers is preferred. Participating Agents/Dealers must provide authorization letter issued by the the manufacturer(s). Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and such offers are liable to be ignored. Bidders must upload above authorization letter along with their offer failing which the offer is liable to be ignored. i) In a tender, either the authorized agent/dealer on behalf of the Principal/ the manufacturer(s) or the Principal/the manufacturer(s) itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/the manufacturer(s) should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product if treated as ambiguous offers, the bidder(s) or their Principal/the manufacturer(s) will have no right to lodge any claim. ii) If an authorized agent/dealer submits bid on behalf of the Principal/ the manufacturer(s) , the same agent/dealer shall not submit a bid on behalf of another Principal/ the manufacturer(s) in same tender for the same item/product.

   Document optionalConfirmation required
5. 5

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.

   Confirmation required
6. 6

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
7. 7

   Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

   Confirmation required
8. 8

   Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. Notes:- i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by theMinistry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer i. e. complete UDYAM certificate indicating social status of the MSE. iii). MSE benefit will not be applicable for the traders/authorized dealers/agents. iv). Vendors claiming MSE benefits/preferential treatment, despite upward re classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.
9. 9

   Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024

   Document optionalConfirmation required
10. 10

    Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by Ministry of Micro, Small and Medium Enterprises is applicable in the tender. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification, as amended, shall prevail in terms of Clause 4.4 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024
11. 11

    LAND BORDER CLAUSE: All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017 :- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has- been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Confirmation required
12. 12

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

    Document optionalConfirmation required
13. 13

    UNLOADING OF MATERIAL: Unloading of Material against non stock item to be arranged by supplier at consignee end and against stock PO to be arranged by consignee at their end.

    Confirmation required
14. 14

    Firm must carefully examine the contents of PO and in case of any discrepancy noticed, shall make a representation within 7 days from the date of PO. Any representation thereafter for DP re- fixation etc. shall be summarily rejected.

    Confirmation required
15. 15

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.