WBPWD/EE/PMED/NIQ-38/e-Q /2026-2027

Day to Day Annual maintenance of the entire Electrical installation works of different residential & non-residential buildings in the premises of Ghatal Sub-Divisional Hospital Campus, Paschim Medinipur. Charges for providing 1 No Electrician, 1 No Helper (Shift time- from 6.00 am to 02.00PM ( 1st Shift) and 02.00PM to 10.00 pm, (2nd Shift ) as per Scope of work, terms & condition given below. [every Day(incl. holiday) including emergency breakdown etc. of beyond maintenance hour if required]

Objective:- The guiding philosophy of this contract shall be “Public Interest”, and all activities shall be carried out accordingly. The objective of preventive and corrective maintenance is: • To prevent fire hazards due to electrical short circuits or faults • To ensure safety of occupants and the general public • To minimize electrical breakdowns and associated downtime Any incident such as fire hazards, falling of ceiling fans/luminaries & suspended/pendent Electrical fittings, or similar occurrences due to lack of maintenance shall be viewed seriously, and the agency shall be held responsible.

A. Scope of Work The scope includes routine, preventive, corrective and Breakdown maintenance of the entire electrical installation within the premises, including but not limited to: i. Distribution Substations including HT gear, Transformers (performing different safety and performance tests and overhauling of substation equipments as detailed under A.2. ii. LT distribution networks and panels including Power and control cables iii. Electrical wiring for all buildings (residential and non-residential) iv. Distribution Boards (DBs), LT panels, feeder pillars, AMF panels v. Switchboards, sockets, Computer Points, Fittings & Fixtures vi. Electrical Power outlets for air-conditioning systems, sound systems, PA systems, etc. vii. Compound lighting including high mast viii. All type of signboards e.g. Glow-sign, Metal Signage, LED signage ix. Electrical installations up to switchboards/panels for lift machine rooms & pump rooms x. Timers for AC, Air-Curtain & compound lighting (operation, configuration, repair/replacement where supplied departmentally) xi. Fire detection system resetting/switching off as and when directed by EIC / AE / JE xii. Lightning Conductor Installations including it’s Earthings xiii. Operation of DG sets

A.1 General Requirements The agency shall: A.1.1 Materials & Consumables Provide all consumables required for maintenance, including: • Cotton waste, insulation tape, grease, battery water, fuse wires, CTC and other cleaning agents, Soaps etc. • Cable Tie, Split pin and Jam Nuts of Ceiling Fans in sufficient quantity, nuts/bolts, Ferrules & lugs and other minor accessories • All Logbooks and/ or Register as mentioned in this document. A.1.2 Tools & Instruments Provide and maintain calibrated tools and instruments, including: • Digital multimeter, Digital clamp on Ammeter, Megger (500V & 5000V) • Continuity Tester, Earth tester • Complete set of screwdrivers (flat, star, insulated) and Line Tester • Combination pliers& Long Nose Pliers, Wire stripper • Pipe wrench, Ring and open-end spanner set and Socket wrench set • Electric Drill machine, Double Test Lamp, Hackshaw & Hammer, Torch • Crimping tools upto 400 Sq.mm, Sockets of some common sizes • Insulated ladder etc.

A.1.3 Safety & Equipment • Provide caution boards such as “Men on Line”, “Don’t Switch On”, etc. • Ensure all staff use proper uniforms • Follow all provisions of the Central Electricity Authority Safety Regulations (2023) and ensure any non-compliant installations are corrected immediately. • Adhere strictly to BIS Code 5216:1982 for electrical safety practices. • Keep electrical areas (substations, switch rooms, DG rooms, cable shafts) clean and free from storage or waste. • Store inflammable materials only in designated rooms built as per legal requirements. • Provide proper safety gear (gloves, earthing rods, belts, resuscitation equipment) to staff. • Maintain accessible first-aid boxes with standard supplies. • Before electrical work: disconnect power, display warning signs, secure fuses, and obtain a “Permit to Work.” Ensure high-tension lines are fully discharged and earthed. • After work: remove tools, ensure no personnel remain inside, restore normal connections, and officially close the permit before re-energizing. • In case of electrical accidents: immediately switch off power, safely remove the victim using non-conductive materials, move them to safety, and provide continuous artificial respiration.

A.1.4 Uniform and Safety Gear Provide at least two sets of uniforms and safety gear (helmet, Insulated hand gloves,Umbrella, raincoat, gumboots, etc.) to each staff member.The color end embossing should be as per direction of EIC. A.1.5 Surveillance System To be installed at the Call Center or at any other location where sitting arrangement would be provided for agency deployed staffs, as per direction of EIC • Provide SIM-based, Standalone, IP surveillance camera (at least 2 MP) system with recording facility in Memory Card and should be capable of monitoring through multiple mobile phones, as decided by E.I.C. • Provide at least 2 Memory Card for the Camera each of capacity sufficient for holding at least 1 month footage. • Provide External Harddisk/ SSD for taking backup from Memory Card to ensure at least 1 year footage is available with the department. • Maintain and back up footage as required • Submit footage to AE at contract completion (precondition towards releasing Final Bill). N.B. - The Camera including accessories would be handed over to the agency after expiry of contract. A.1.6 Attendance & Monitoring • Provide biometric attendance system for agency deployed staffs • Maintain and monitor attendance records • Maintain Registers and logbooks A.1.7 Security Ensure watch and ward of all installations

A.2 Preventive Maintenance The agency shall carry out the following: • Periodic Checking of all electrical installations as mentioned under A.i to A.xi • Setting/ Resetting of Relays and Meters of H.T./ L.T panel – Yearly once • Performing all relevant Electrical safety and Performance test e.g. BDV Test (for both Vegetable and Mineral Oil type), IR value of Transformer and submitting report – Yearly Once • Servicing and overhauling of complete HT & LT Panels • Tightening of termination screws of all electrical equipments and LT Panels, DBs etc – Bi-annually • Cleaning of installations at least once every three months • Cleaning and Housekeeping of substations, DG Room, panel rooms, Electrical shafts, etc. once in 3 months and ensuring that inflammable substances are not stored in them. • Cleaning of H.T. and L.T. switchgear contacts, Starter and Relay contacts using appropriate materials • Checking of Exhaust Fans, Ceiling fans (especially split pins and Jam Nut), Light Fittings and other hanging Electrical Items every 3 months to prevent unwanted falling of Ceiling Fans, failing which responsibility will be fixed up upon the agency.New Split Pins must be used once existing Split Pin is removed. • Conduct Earth Testing and Insulation Resistance Testing annually and submit Test Report.

• Measure electrical parameters (current, voltage, temperature) as follows: o Panels/transformers: Daily or as per direction of EIC / AE / JE o DBs: Weekly • Use thermal imaging for detecting abnormalities, submit reports with image and preserve indexed image. • Checking of all Lightning Conductor systems once a year – preferably before onset of Monsoon and submit report. • Operate lighting and electrical systems as per direction of A.E. to prevent unnecessary usage beyond working hours • DG set operation including checking of fuel level of DG Set, carrying & pouring of Fuel if necessary • Monthly test runs, as per direction of EIC / AE / JE and recording details in respective Log Book • Periodic Operation of Switch Gears, Starters etc. as per direction of AE • Maintain all required logbooks and registers keeping records of all aforementioned activities.

A.3 Corrective / Breakdown Maintenance The agency shall: • Attend and rectify all electrical faults within the scope of work with absolute promptness. • Rectification of any abnormality noticed during Preventive maintenance. • Repair all types of light fittings and fixtures, all types of fans (excluding rewinding) • Replace defective Fans, Fittings & Fixtures and any other Electrical/ Electro-mechanical Items using department-supplied materialsincluding dismantling/ taking down and re-fixing of the same. • Replacement of materials either consumable or non-consumable such as fluorescent tubes, lamps, chokes, starters, holders, HRC fuse links, MCB's, isolators, switches, sockets, cable connections & terminations etc. • All minors repairs, adjustment of relays, timer etc. • Restore power supply in case of breakdowns using available or temporary arrangements, till completion of restoration work. • Maintain records of faults, repairs, and restoration time • Respond promptly to all complaints and instructions from EIC / AE / JE

B. Manpower Requirements B.1 Personnel Categories The agency shall deploy manpower as per following chart Sl. No. Category of Maintenance Personnel Mandatory Requirement 1. Electrical Supervisor Having SCC as mentioned in the NIT 2. Skilled Electrician Having Electrical/ Workman Permit i(b), ii, iii & iv issued by Directorate of Electricity, West Bengal, preferably ITI / Equivalent Certificate Holder. 3. Semi-Skilled Electrician Workman Permit i(b) and (ii) issued by Directorate of Electricity, West Bengal. 4. Un-skilled Personnel/ Helper Basic knowledge of Electrical works.