Request for Proposal (RFP)for empanelment of Event Management Agencies for PM/CM Events for YAMUNA EXPRESSWAY INDUSTRIAL DEVELOPMENT AUTHORITY (YEIDA)

Amount

Package 1

EVENT GERMAN STRUCTURE WORK (PER DAY RATES TO BE SUBMITTED)

German temporary hangar is made of imported aluminium extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be able to withstand wind speed upto 100 KMPH. The Hangar will be completely weather proof and with adequate number of entry exit points including emergency exits. General lighting will be part of the hangar, hangar will be pillarless inside. Hanger Span : 40 m

German temporary hangar is made of imported aluminium extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be able to withstand wind speed upto 100 KMPH. The Hangar will be completely weather proof and with adequate number of entry exit points including emergency exits. General lighting will be part of the hangar, hangar will be pillarless inside. Hanger Span : 30 m

German temporary hangar is made of imported aluminium extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be able to withstand wind speed upto 100 KMPH. The Hangar will be completely weather proof with adequate number of entry exit points including emergency exits. General lighting will be part of the hangar, hangar will be pillarless inside. Hanger Span : 25 m

German temporary hangar is made of imported aluminium extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be able to withstand wind speed upto 100 KMPH. The Hangar will be completely weather proof and with adequate number of entry exit points including emergency exits. General lighting will be part of the hangar, hangar will be pillarless inside. Hanger Span : 15 m

German temporary Pagoda Structure of size 5m x 5m approximatly with platforming and covered side walls as per approved by engineer - in - charge.

Providing & Fixing of Complete Mojo Barricading inside & Outside as arrangements of security & seating plan, height of barricating must be approximately 4 ft. fitted by as per direction of Engineer-in-charge.

Package 2

BRANDING FOR EVENTS (PER DAY RATES TO BE SUBMITTED)

Providing & Fixing of Flex of required size as cut-out on Iron Frame tubular member.

Providing & Fixing of Flex of required size as cut-out on Wooden Frame

Providing & Fixing of Hoarding on Flex on iron Frame and erection with the help of girder

Podium on stage for announcement.

Printing & Installation of Ecosolvent Venyl 120 micron

Printing & Installation of Ecosolvent Venyl with sunboard 120 micron

Printing & Installation of Solvent Venyl 120 micron

Printing & Installation of Solvent Venyl with sunboard 120 micron

Printing & Installation of Inkjet Venyl 120 micron

Printing & Installation of Inkjet Venyl with sunboard 120 micron

Fabrication, Installation, Maintenance and Uninstallation of flex branding shall be of 300 GSM Star/Hanwa Pioneer or equivalent (duly approved) Make Black Back/Backlit Flex (as per the location of site) mounted on to the square hollow section support frame of size 40x40x2mm (of JINDAL/TATA/SAIL/APOLLO make) or using Eyelet at curved surface, using adhesive/glue of Poly Fix/Jet Bond/Equivalent make as per the approved design by the Authority for event duration

Fabrication, Installation, Maintenance and Uninstallation of 500 Customised polyester flags rectangular in shape with printing on both sides of approximate size 8ft x 1.5 ft at Event Area. Flag Poles shal be required to be of Mild Steel (MS) Pipes, primed and printed silver with 'T' structure for bunting on top of poles for flag. The themes and designs of the flags shall be approved by the authority prior installation for event duration.

Package 3

TENTAGE WORK (PER DAY RATES TO BE SUBMITTED)

Providing & Making of Executive Lounge for VVIP (Swiss Cottage) with air conditioninng wooden flooring, side walls of Ply, concealed ceiling light and drapey curtain sofa sets, coffee table, entrance gate as required inside lounge. Approximately size 15 x15 ft with attached seperate bathroom of size 5 ft x 2.5 ft aproximately as per approved by engineer-in-charge.

Providing & Fixing of Water proof Pandal with ceiling (MS Pipe) with clear span of 36ft and 20ft centre height including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Providing & Fixing of covered Kiosk of modular size 10' x 10' made using MS frames and PVC panels required for small lounges, renting to companies, help desks, security desk, doctor rooms etc.

Designing & Fixing of entry portal gates at various entries/exits with a minimum width of 10 feet and height 10 feet.

Providing & Fixing of Total Fabs Concert Truss Structure 100ft x 60ft

Providing & Fixing of Total Fabs Concert Truss Structure 70ft x 50ft

Providing & Fixing of Total Fabs Concert Truss Structure 60ft x 40ft

Providing & Fixing of Water proof Pandal with ceiling (Dome Structure) MS Pipe with clear span of 70ft and 20ft cenre height including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Providing & Fixing of View Cutter wall with the help of good quality cloth and wooden frame as requirement of stage with multi color clothes of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Providing, Fixing & Laying of Agronet Masking with the frame or support as requirement as per approved by engineer-in-charge.

Providing & Fixing of Complete Balli Barricading inside & Outside as arrangements of security & seating plan, height of barricating must be approximately 4 ft. fitted by as per direction of Engineer-in-charge.

Providing & Fixing of Octanorm partition inside / Outside as per arrangements, height of 2.5 mt. approximately fitted by as per direction of Engineer-in-charge.

Providing & Fixing of Complete Metal Barricading inside & Outside as arrangements of security & seating plan, height of barricating must be approximately 4 ft. fitted by as per direction of Engineer-in-charge.

Supply & Fixing of New Non Woven Synthetic carpet along with PVC covering including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Supply & Fixing of New Jute carpet along with all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Supply & Fixing of New Woolen carpet along with all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Providing & Fixing of VVIP Leatherite sofa set of SS Frame & legs including proper cleaning and positioning (Two Seater)

Providing & Fixing of Banquet chair with cover & Bow including proper cleaning and positioning.

Providing & Fixing of PVC Chair including proper cleaning and positioning.

Providing & Fixing Pre Fabricated Coffee table of 2 ft x 2 ft size.

Providing & Fixing of High Long Multi color flag with 2.5 inch pole height 15ft. It should be good quality satin/silk/ cloth with proper painted poles in allign with theme décor with various location in the venue. Approach road and main road connected with venue minimum 30 ft dtsance between two flags.

Supply & Fixing of Kaleen as per approved color of Engineer-In-Charge.

Supply & Fixing Leatherite finished VVIP Chair with new white towels for dias as per approved by Engineer-in-charge.

Supply & Fixing Glass Centre Table of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Supply & Fixing Wooden Centre Table of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Supply & Fixing Wooden Coffee Table of size 5 ft x 2.5 ft approximately as per approved by engineer-in-charge.

Supply & Fixing Wooden Round Tabel of as per approved by engineer-in-charge.

Supply of Tent Table 6 ft x 3 ft size as approved by Engineer-in-charge.

Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 6 ft height including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 4 ft height including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Providing and fixing of levelled stairs to be erected on both side of stage on iron & wooden structure. At 4 ft height including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Providing and fixing of levelled stairs to be erected on both side of stage on iron & wooden structure. At 6 ft height including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

Levelling & dressing of ground before the programmme for well levelled surface as per diection of Engineer-in-charge.

Providing and fixing of demarcation for services, facilities routes etc. with the help of flex on frame including all T & P, labour for proper fixing of it as per direction of Engineer-In-charge.

FLOWER DECORATION

Exotic Fresh Flower Decoration on Main Stage with floral garden on LED, Podium, Garden décor on dias and stage front area.

Flower Bouquet assorted of carnation/ roses wrapped in paper/ crepe packing VIP/VVIP

Flower Bunch assorted of carnation/ roses wrapped in paper/ crepe packing VIP/VVIP

Flower Basket assorted of carnation/ roses wrapped in paper/ crepe packing VIP/VVIP

Flower Bunch assorted of mixed flowers wrapped in paper/ crepe packing VIP/VVIP

Flower Bouqet assorted of mixed flowers wrapped in paper/ crepe packing VIP/VVIP

Flower Basket assorted of mixed flowers wrapped in paper/ crepe packing VIP/VVIP

Garland (Jai Mala)

Garland of Marigold Kolkatta Genda

Garland of Marigold Desi Genda

Mixed Plant with Planters

Decoration with Marigold Kolkatta Genda

Decoration with Marigold Desi Genda

Table Top flower including container

Spring Promises Flower Bouquet. ( All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Dafodil, Calendula, Glaiols,Sunflower, Orange tulip, Enthorium, Bird of Paradise

Spring Promises Flower on Stage Decoration( All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Dafodil, Calendula, Glaiols,Sunflower, Orange tulip, Enthorium, Bird of Paradise

Floral entry gate ( All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Dafodil, Calendula, Glaiols,Sunflower, Orange tulip, Enthorium, Bird of Paradise

Rangoli with rose marigold, rajnigandha petals

Marigold Toran

Rajnigandha Toran

Rose/ petals

Rose buds

Deepdaan

OFFSET PRINTING

Off Set Printing Glossy Paper 300gsm Multicolored - A2 size

Off Set Printing Glossy Paper 300gsm Multicolored - A3 size

Off Set Printing Glossy Paper 300gsm Multicolored - A4 size

Off Set Printing Glossy Paper 300gsm Multicolored - A5 size

ITC Matt 300 gsm Multicolored - A2 size

ITC Matt 300 gsm Multicolored - A3 size

ITC Matt 300 gsm Multicolored - A4 size

ITC Matt 300 gsm Multicolored - A5 size

Executive Bond Paper 75 gsm - A2 size

Executive Bond Paper 75 gsm - A3 size

Executive Bond Paper 75 gsm - A4 size

Executive Bond Paper 75 gsm - A5 size

DIGITAL PRINTING

Glossy Paper 300gsm Multicolored - A2 size

Glossy Paper 300gsm Multicolored - A3 size

Glossy Paper 300gsm Multicolored - A4 size

Glossy Paper 300gsm Multicolored - A5 size

ITC Matt 300 gsm Multicolored - A2 size

ITC Matt 300 gsm Multicolored - A3 size

ITC Matt 300 gsm Multicolored - A4 size

ITC Matt 300 gsm Multicolored - A5 size

Executive Bond Paper 75 gsm - A2 size

Executive Bond Paper 75 gsm - A3 size

Executive Bond Paper 75 gsm - A4 size

Executive Bond Paper 75 gsm - A5 size

Envelope Matt Finished 3-7/8 x 8-7/8 inches

Envelope Glossy Finished 3-7/8 x 8-7/8 inches

Identity Card on Executive Bond Paper 75 gsm with cover and lenihard

PHOTOGRAPHY & VIDEOGRAPHY

Digital Photography - Agency to Arrange the digitl photo shoot for entir event agency to shoot and compose the photo album of event date wise. Agency to submit soft copy by way of DVD in duplicate printed date on DVD and karisma/Offset album of size 12"x15" with 200 nos of photo Per day for eight hrs.

HD Videogrphy - Agency to Arrange HD Video Shoot for the entire event, agency to shoot & edit the video to submit the DVD of edited videos. 5 copies of DVD to be submitted.Per day for eight hrs.

Arrangement for audio video recording of the event . AV recording for the entire venue including manpower, equipment with all necessary equipments such as trolleys, over head crane including setting of control room for editing including power supply as per their requirement in a fixed & movable location to cover the entire event with sufficient manpower & cameras & submission of the edited recording as per the requirement. Per day for eight hrs.

Preparation of stock AV presentation related to the event in full HD resolution with a minimum length of 10 minutes

POWER BACKUP

Genset-25 KVA Provoding Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 63 KVA Provoding Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 125 KVA Provoding Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 150 KVA Provoding Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 250 KVA Provoding Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

Genset- 500 KVA Provoding Genset at different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. (Per day for eight hrs.)

HIRING & FIXING OF LED SCREENS Digital projection screens , LED having brilliance for outdoor/Indoor use. LED screen . with all electrical cabling including fibre optics cabling with data voice connecting from control room to all LED in a loop including trail run, testing 1 days before the event and removing the same after the event is over.

P7 Physical Resolution 96X96

P6 Physical Resolution 96X96

P4 Physical Resolution 156X156

P3 Physical Resolution 166X156

HIRING OF PLASMA TV

Plasma 24 inch

Plasma 32 inch

Plasma 42 inch

Plasma 50 inch

HIRING OF LED TV

HD 24 inch

HD 32 inch

HD 42 inch

HD 50 inch

INDOOR AUDIO EQUIPMENT

PA System for Conference 50 - 100 people

PA System for Conference 100 - 200 people

PA System for 200 - 250 people

3 Way Speaker for 250 - 500 people

3 Way speaker for 500 - 1000 people

OUTDOOR AUDIO EQUIPMENT

PA System for Conference 100 - 200 people

PA System for 200 - 250 people

3 Way Speaker for 250 - 500 people

3 Way speaker for 500 - 1000 people

Hand held Cordless Mics

Corded Mics on Stand

Cordless Lapel Mics

Head set Mics

Podium mikes

SOUND MIXER

A&H, Yamaha - 12/16 channels

A&H, Yamaha - 24 channels

A&H, Yamaha - 32 channels

DIGITAL MIXER--YAMAHA M7CL / 48 CH

DIGITAL MIXER--YAMAHA PM5D / 48 CH

Twin CD Player

Speaker Flying with Motor

PLAYERS

CD Player

DAT Player

MD Player

DJ Mixer

D I boxes

DAT TapesRecording

Mini Discs ( MD's)

Effects Rack - PRO

Effects Rack - Regular

Effects Rack - Concert

MONITOR SYSTEM

Meyer monitor 12"

Meyer monitor 15"

Meyer Monitor PSM -2

Monitors 2 Way 450 Watts

LIGHTING EQUIPMENT: EXHIBITION FIXTURES

With Bulbs

With Halogen

With white lights

Podium Light

Par Cans

LED Par Cans

LED Warmers

Molefay light / Blinder

Halogen spots

Halogen flood

Profiles

Baby's

Strobes

Follow Spots (HMI)

Jumbo Strobes

Smoke Machine

Jumbo Smoke Machine

Haze Machine

Mirror Balls

Traffic lights

Disco Lights

LIGHTING EQUIPMENT: INTELLIGENT LIGHTING

Color Charger

SGM Scanners 250

SGM Scanners 1200

Moving Heads Small

Moving Heads Big

Palco

City Colour

Power Pack

Cabling

LIGHTING EQUIPMENT: OPERATING BOARDS

MA Light Commander Mixer 12/24

SGM Pilot 1600

SGM Pilot 2000

Pulsar for Conventional Lights

Avolite / Pulsar for Intelligent Lights

Digital Dimmer Pack

Cabling

AIR CONDITIONING and FANS

AC Plant on Stage 5 Ton Capacity

AC Plant on Stage 7.5 Ton Capacity

Tower AC of 2 ton capacity

Mist Fans

Pedestal Fans (Farrata)

Ceiling Fan 48 inch.

Silent Coolers

Silent Pedestal Plastic Fans for Stage

Wall mounted swining fan

Exhaust fan

SERVICES

House Keeping ( with tools, equipments consumables etc) Event contractor shall have to consider all the service staff from mobilisation to demobilisation from site, consumable equipment tool etc. suitable person from serving water. Providing sweeper for general cleaning of the entire venue, Garbage disposal, cleaning of food stall area and toilet cleaning with two teams operating in each block in uniform. Housekeeping manpower deployment list should be provided to officials before the event

Insecticides- (During entire venue) Providing and spraying (Fogging) insecticides to all area for making venue non- allergic, odourless, non toxic VOC free, non carcinogenic and earth friendly clear on regular basis for everyday and whenever required right from begining of mobilsation to last minute of event. Agency need to do fogging minimum three to four time daily during evening period. Agency need to keep minimum two fogging machine in working condition onsite is a part of scope of work (Per Event day )

Providing on rental, toilet maintenance i.e., cleaning, manpower housekeeping items such as soap, towels, napkins, for PM/CM, General Public, ladies & gents toilets separately, including enclosure & privacy maintained.

PM/CM chemical Portable Toilet (AC TOILET VANS)

VIP AC Vanity Van

General public Ladies and gents toilet separately (FRP Toilets)

MANPOWER SERVICES

MALE USHER

FEMALE USHER

Male/Female Anchor

CATERING SERVICES

Tea/coffee will termed as readymade tea/tea bags/lemon tea/ginger tea, with or without milk, served in flask with cup and saucer. Tea/coffee may also be served as pot tea/coffee with separate milk, boiled water, tea bags, sugar cube/pouch. The sugar free tab will be the part

1st Working Tea (forenoon)- Tea/coffee with assorted biscuits or cookies of good quality

2nd Working Tea (afternoon)- Tea/coffee with any one of hot snacks such as assorted pakora/samosa/kachori/assorted cookies/cocktail pizzas/cheese cherry pinapple sticks/mithi mathari/pan pizza/veg sandwich (three slice two layers) with chutney or sauce etc. as per instructions

High Tea- Tea, coffee/soft drink, Dhokla/Poha/Veg sandwich (Three slice two layers), fresh juice or canned juice along with two types of dishes of snacks including one Indian, one dish of good quality of sweet and dry fruit etc. as per instructions.

Breakfast contains: Tea/coffee, Dhokla, Poha, Veg. sandwich (Three slice two layers), assorted cut fruits type (apple and banana may be served in whole sizes)

Lunch Full Menu as per Stature of State/National Level (Pure veg) Lunch contains: Welcome drink, 3 starters, 3 types of Bread, 2 Curries, 2 Desserts

Dinner Full Menu as per Stature of State/National Level (Pure veg) Dinner contains: Welcome drink, 3 starters, 3 types of Bread, 2 Curries, 2 Desserts

Package drinking water (IS 10500-2012 certified only). One litre package drinking water bottle conforming Indian standard, to be placed on conference table as per instructions.

Package drinking water (IS 10500-2012 certified only). Approximately 200ml drinking water bottle conforming Indian standard, to be placed on conference table as per instructions.

Package drinking water (IS 10500-2012 certified only). Approximately 500ml drinking water bottle conforming Indian standard, to be placed on conference table as per instructions.

Fresh fruit Juice - approximately 250ml of glass as per instruction

Milk per glass - approximately 250ml with/without sugar etc. as per the instruction

Water dispenser 20 litres portable packaged drinking water (ISO 20500-2012 certified only). Including counter and glass arrangement as per instructions.

Fresh fruits basket 4 to 5 Kg

Sweets boxes as per direction (a) Kaju Katli

Sweets boxes as per direction (b) Motichoor Laddoo

Sweets boxes as per direction (c) Besan Laddoo

MISCELLANEOUS

Anga Vastram -Saffron High Fabric Quality

Anga Vastram -White High Fabric Quality

Selfie point as per approved design for event specific 10ft x8ft (MDF cut letters with platform and carpeting)

Dance Group of minimum 10 persons for a performance of 15 minutes

Drama Group of minimum 10 persons for a performance of 15 minutes

Choir Group of minimum 10 persons for a performance of 15 minutes

Providing and fixing 20mm to 25 mm thk. polished jet black granite stone plaque for inauguration of approved quality including preparing the surface and levelling in the desired line, cement float, machine cutting, leveling, jointing, filling the joints with neat cement, finishing, curing etc.

Engraving the letters above 30mm and upto 50mm in any language as directed in golden or any other approved colour on granite stone etc.

Axis Communications

Hitkari productions and creations

Crayons Advertising Pvt. Ltd.

Meroform (India) Pvt. Ltd

PAVILIONS AND INTERIORS INDIA PRIVATE LIMITED

Gobananas

Gandhi Tent House

Sanket Communications Pvt Ltd

Deepali Designs and Exhibits Pvt Ltd

WIZCRAFT INTERNATIONAL ENTERTAINMENT PVT LTD