Corrective Maintenance Contract of Pantry Car Electrical Equipments of LHB Coaches and Pantry Equipments of AC Chair Car of Janshatabdi Express for three years over Danapur Division.

Current and valid Electrical & Supervisory License: Bidder/Tenderer should submit valid and current electrical license and Electrical Supervisory license issued from State/Central Govt licensing board for the required voltage level to work at proposed location in tender. Tenderer has electrical contractor's license for the voltage that is highest in the complete work . (CEGE/ECR/HJP's letter no. ECR/ELE/G/Tender policy/1670 dt 17.02.2022).

PF Code issued from EPFO of workers: Contractor should have to be registered with Employee Provident Fund Organization (EPFO). It is mandatory for contractor to submit PF code provided by EPFO with their tender offer. Otherwise offer will not be considered for further action and your offer will be summerisely rejected.

GCC: The contract shall be governed by Standard General condition of contract: APRIL- 2022 for works contract issued by Railway and amendment/corigendum from time to time from the date of opening and Model SOP for work matter. Bidders/Tenderers are responsible for knowledge of GCC and its amendment. Labour laws to be followed by the contractor including any compensation to the labour for any damage or loss Railway will not be responsible.

Care In Submission Of Tenders: (a)(i) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

Tenderers will examine the various provisions of the Central Goods and Services tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services tax Act, 2017 (UTGST)/respective state's State Goods and Services tax Act (SGST) also, as notified by central/State Govt & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. (iii) The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGT/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority. (iv) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

Care in Submission of Tenders: The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. On IREPS Module, a facility has already been created for online submission of Annexure-V. Therefore, the provision of downloading of Annexure-V of GCC & uploading of physically signed Annexure-V by the tenderer has been discontinued on IREPS. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document

Tenderer Credentials: For tenderer credentials tenderer have to full fill the Clause no. 10 of the Tender Form (Second Sheet) of GCC: April 2022.

Tenderer Credentials: (i) A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/ digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.

Documents to be Submitted along with tender (i) The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm/ Company / Joint Venture(JV) / Registered Society@ Registered Trust @Hindu Undivided Family (HUF) @ Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii) Following documents shall be submitted by the tenderer: (a) Sole Proprietorship Firm: (i) All documents in terms of Para 10 of the Tender Form (Second Sheet) above. (b) HUF: (i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF. (ii) All other documents in terms of Papa 10 of the Tender Form (Second Sheet) above. (c) Partnership Firm: (i) All documents as mentioned in para 18 of the Tender Form (Second Sheet). (d) Joint Venture(JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet). (e) Company registered under Companies Act 2013: (i) The copies of MOA (Memorandum of Association) @ AOA (Articles of Association) of the company (ii) A copy of Certificate of Incorporation (iii) A copy of Authorization @ Power of Attorney issued by the Company (backed by the resolution to Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (iv) All other documents in terms Para 10 of the Tender Form (Second Sheet) above.

LLP (Limited Liability Partnership): (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet). (a)Registered Society & Registered Trust: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv)A copy of Rules & Regulations of the Society (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. (iii)If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv)After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. (v) A tender from JV shall be considered only where permissible as per the tender conditions. (vi)The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor. 15.The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected.

A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the 8.1.1 document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

Firm/Partners should have to submit: ANNEXURE-V (A) Reference - Para 6.1 of ITP(This certificate is to be given by attorney/authorized signatory@each member of Partnership firm@Joint Venture(JV)@ Hindu Undivided Family (HUF)@Limited Liability Partnership(LLP) etc. I@We ......................(Name), attorney@authorized signatory of the .................... (constituent firm@ constituent paratner) amd member / partner of the ......................(tendering firm) hereby solemnly affirm and state as under: 1 I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust. I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed). SEAL AND SIGNATURE of THE TENDERER Place: Dated:

Penalty for cutting/damaging the Railway cable by firm/contractor/agency (As per HQ JPO policy No. e-File. ECR- HQ0SnT(GENL)41/2020(5954) dated 21.05.2024 and vide issued Chief Telecom Engineer letter No. ECR/S&T/e-File 5954 dated 03.07.2024): (i)Penalty should be levied on the contractor when they work without permission or resort to careless working without making proper arrangements for protecting cables and other utilities. Level of Penalty to be imposed for damages to cable/utilities shall be as under: Cable DamagedPenalty per location (Rs.) Only Quad cable or Signaling cable 1.0 Lakh Only OFC 1.25 Lakh Both OFC & Quad 1.5 Lakh Electrical Cable 1.0 Lakh Telecom PIJF Cable 0.5 Lakh (ii)Necessary debit in this regard will be raised by the cable/utility owing department on the executing agency undertaking the work, who shall levy and recover the penalty from the defaulting contractor. The executing agency may make necessary provision in the contract to enforce the penalty. (iii)For penalty to be imposed for each cable cut, a joint report should be prepared on the same day at the level of supervisors of executing unit and affected unit. Responsibility of unit to be fixed based on the joint sketch. If supervisor of executing unit refrain from signing of the joint note the DAR action may be initiated by concerned department against the associated supervisor. (iv)The defaulting contractor/agency/unit (on basis of penalty imposed based on joint report) may appeal against the penalty. For this, they may apply to ADRM of the division through proper channel within one month of receiving the penalty notice along with complete documents and detailed justification. ADRM may enquire over the matter and decide on the appeal after consulting all concerned department/documents. In case where defaulting contractor has extended help in restoration, the penalty can be reduced to an extent as deemed fit by ADRM. Decisions taken by ADRM shall be final and also be binding on all parties. (v)In case of cable cut/damage due to miscreant activity or anyone working without permission then an information to be given by divisional Control of affected department of Security Control in division for instant preventive action followed by formal complaint by concerned SSE/JE of affected unit to concerned RPF Post for registration of criminal case. Thereafter, joint report should be prepared on the same day at the level of supervisors of RPF and affected unit (owner unit of asset). Case registered by RPF, being a legal procedure at disposal of the Court, would not be withdrawn.

It is mandatory for contractor to submit PF code provided by EPFO and ESIC certificate with their tender offer. Otherwise offer will not be considered for further action and your offer will be summarily rejected.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

PAYMENT (Terms and conditions):- 1. The executed work will be jointly checked by the Electrical supervisor and representative of the contractor. 2. After completion of the work, firm is to under take guarantees for one year from the date of completion and guarantee certificate should accompany the bill 3. 2% Income Tax will be deducted from the bill. 4. 1% labour cess will be deducted. 5. GST will be applicable as per extent rule on the total value of the work or deduction will be made from the bills in accordance with the GST rules as applicable. 6. Security deposited should be kept for a period of 12 months and will be released after satisfactory performance during the guarantee period. 7. Released materials should be returned to the concerning supervisor and a copy of the receipt should accompany the bill. 8. Indemnity bond should be submitted during on account payment and in case of repair of electrical assets /DG sets. 9. Test certificate of manufacturer/dealers in case of machinery and plants should submit along with the bill. 10. The contractor shall arrange at his own cost all tools, plants facilities necessary for reconditioning and testing of the equipments. 11. The materials mentioned in the tender work schedule should be inspected by the authorized representative of Sr. DEE/G/DNR prior to execution of the work in the premises of manufacturer/authorized dealer and the copy of the inspection report duly signed by contractor/ authorized signatory representative should accompany the bill.

Payment of running bills: (I) For maintenance and manning work -Payment will be made four times in a year. 100% payment will be made for each completed period/Schedule subject to deduction of security deposit, penalty and damage if any. S.D. will be released with the final bill where material supply is not involved or retained for one year after completion of work (for cost of materials supplied) as security deposit if material supply is involved or as per condition given in the scope of work. (II) In case of supply, installation, testing and commissioning or repairing work following payment procedure will be adopted:- (i). 70% payments will be made against supply of materials. (ii). 90% on account payment shall be made to the contractor on against supply of the materials in which the erection part is not included or there is separate rate schedule for erection. (Material supplied will be in good condition as per specification and make with production of material inspection certificate and delivery challan. (III) 90% payment will be made for against full execution of any rate schedule item either supply and erection or erection on submission of certificate by site engineer that installation has been completed. (If 70% payment was made earlier against supply, balance 20% will be paid after erection in case of supply and erection. (IV) 1.) In case of major items such as Lift or escalator 90% on account payment will be made only after successful supply, installation, testing and commissioning of above equipment. 2). 50% payment will be done against supply of material only. Balance 40% payment will be released after erection, testing and commissioning of the Lift or escalator. (V) Balance 10% will be released with final bill only. (VI) Firm has to submit the monthly payment statement to the labour/skilled/un-skilled manpower engaged to execute the work indicating their UAN number, ESIC no, PF contribution before raising any bill as uploaded on EPFO website. Without these details the bill will not be passed. 13. Material Challan from manufacturer/dealer should be submitted along with the bill. 14. Tenderers should quote their own labour and materials against schedule of items of works which should provide for supply of all materials tools and plants and other equipments whatsoever including all handling, freight lead to the site of work and tax thereon. 15. The quantities are approximately for the purpose of tender only payment will be made for actual quantity of work done. 16. Any damages caused to buildings or any other assets belonging to Railway administration during the period of works shall be made good the contractor to the extant determined by the Administration failing which the administration will be entitle to realize such cost from the contractor in any manner decided by. 17. No claim will be entertained for any fluctuation of market rate in respects of labour and materials. 18. No passes will be issued against this contract and tenderer is supposed to work in the whole jurisdiction of the Sr. Divisional Electrical Engineer(G) at their own cost. 19. The contractor must pay fair wages to their labour in keeping with the minimum wages issued by Chief Labour Commissioner from time to time. 20. The contract will be governed by the General Condition of contract and standard specification 1969 edition as amended. NOTE: Rate mentioned in the para no. 3,4,5 are liable to change. These will be changed as per guideline.

Contractor should have to be registered with Employee Provident Fund Organization (EPFO). It is mandatory for contractor to submit PF code provided by EPFO with their tender offer. Otherwise offer will not be considered for further action and your offer will be summerisely rejected. You are also instructed to submit monthly payment challan to the person/labour engaged for execution of the work having valid UAN no with bill. This is to be followed strictly as per GCC & as per instruction of labour enforcement officer under Govt of India.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inclusion of 'Letter of Credit' as Mode of Payment in Works Tenders or Service Tenders as per Railway Board's letter no. 2018/CE-I/CT/9 dated 04.06.2016 remarks from Tenderer required.

In case of any wrong information submitted by the tenderer, the contract shall be terminated, earnest money deposit (EMD). performance guarantee (PG) and Security deposit (SD) of the contract forfeited and agency barred for doing business on entire Indian Railways for five years.

INSTRUCTION, CONDITIONS & SPECIFICATIONS 1. The contract shall be governed by General condition of contract issued by Railway and amendment from time to time from the date of opening. 2. Tenderers are responsible for knowledge of GCC and its amendment. 3. Labour laws to be followed by the contractor including any compensation to the labourfor any damage or lossRailway will not be responsible. 4. Rates should be firm, clear and inclusive of all taxes and freight to the site of installation except service charges which will be given to contractor on demand as per prevailing rule if applicable. 5. Instructions to tenderers and conditions of tender - The following documents form part of tender/contract:- (a) Tender Notice (b) Schedule of approximate quantities (enclosed) (c) Tender forms (d) Tender clause (e) Special Conditions/Specifications (enclosed) (f) All general and detail drawings pertaining to this work which will be issued by the Sr. Divisional Electrical Engineer or his representatives (from time to time) with all changes and modification if required and applicable. 6. Drawings for the work:- If required the Drawings for the work can be seen in the office of the Sr. DEE(G)/DNR at any time during the office hours. The drawings are only for the guidance of Tenderer (s). Detailed working drawings,(if required) based generally on the drawing mentioned above, will be given by the Engineer or his representative from time to time. 7. The tenders shall quote the price in the schedule enclosed herewith, the rates being expressed both in words and figures Price against each item. The rates should be inclusive of supply and delivery of all materials F.O. R. and the taxes.

Firm/Contractor have to emboss/mark/write the unique number mentioning item Serial no. along with Contract no/Firm's name on major item of work schedule like LED fitting, fan, transformer, panel, switchgear, DB etc, so that it can be it can be easily identified.

Eligibility criteria for works tender in respect of partnership firms:-

in case the tenderer is a partnership firm s , the experience, solvency and turn over shall be in the name and style of the firm only.

If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as breach of trust and abandonment of the contract.

JOINT VENTURE will not be permitted for the tenders.

Any Conditional offer will be summarily rejected.

For those conditions for which standard formats have been given in the uploaded document titled-Formats for uploading of various format. The information should only be submitted in these standard formats.

Rates are inclusive of all taxes/GST, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

Earnest Money and Tender Document Cost: -All the tenderers / Contractors have to deposit full earnest money and tender document cost as stipulated in the tender document through online modes as permitted in IREPS application.

Railway Administration reserves the right to change/Alter/Cancel the tender without any notice.