Karnataka

Financial Eval

Works

Electrical

Providing Annual Maintenance to Audio Video System with Software updating, Fire Hydrant & Fire Detection System, along with Skilled & Unskilled Manpower for Day to Day Routine Operations of (a) Fire Hydrant System, (b) Fire Detection System, (c) Audio-Video Systems, at Suvarna Vidhana Soudha, Belagavi for the year 2025-26.

Public Works Department

PWD Electrical Division Office Bengaluru | Bengaluru Urban, Karnataka

Amount: ₹26.5 LCloses: 24 Mar 2026Closed

Timeline

Published10 Mar 2026
Closed24 Mar 2026
Financial Evaluation—
Award—

Bids

1 Bid24 Mar 2026

#	Company	Amount	Status
1	₹26.2 Laccepted-finance	₹26.2 L	accepted-finance

Tender Value

₹26.5 L

EMD Value

₹53,000

Closing Date

24 Mar 2026, 9:30 pmClosed

Tender Inviting Organisation

Name

Public Works Department

Work Description

Providing Annual Maintenance to Audio Video System with Software updating, Fire Hydrant & Fire Detection System, along with Skilled & Unskilled Manpower for Day to Day Routine Operations of (a) Fire Hydrant System, (b) Fire Detection System, (c) Audio-Video Systems, at Suvarna Vidhana Soudha, Belagavi for the year 2025-26.

Tender Information

Tender ID

PWD/2025-26/EL/WORK_INDENT22633

Reference Number

PWD/2025-26/EL/WORK_INDENT22633

Tender Type

Open

Product Category

Electrical

Location

PWD Electrical Division Office Bengaluru

Source Website

Subscribe to view

Documents Required

8 documents required · 8 mandatory

Technical Bid

RequiredClass-1 and Above Electrical Inspectorate Registration Certificates

RequiredBalance Sheet & Profit and Loss Statement certified by a Registered Charted Account with UDIN No.

RequiredWork done certificate issued by an officer not below the rank of Executive Engineer/ Equivalent.

RequiredQuantity Executed List issued by an officer not below the rank of Executive Engineer/ Equivalent

RequiredBankers Certificate issued by Nationalized Bank in prescribed format.

RequiredTender capacity statement.

RequiredOngoing and existing commitments details

RequiredLabour department registration Certificate

Eligibility Criteria

Tenders from Joint ventures are not acceptable.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

The responsibility of safe custody of electrical equipments/ materials, etc., shall be with the contractor until they are finally handed over to the Department

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

All necessary drawings, paper works, etc. and any other formalities required to be observed for approvals shall be the responsibility of contractor

Whenever executing authority insist proof of having purchased the materials (used during executing the work) for verification, the contractor shall produce the purchase bills.

The contractor shall guarantee all the materials supplied by him including erection, electrification work for trouble free top class performance and against manufacturing defects for a period of one year from the date of satisfactory completion, commissioning and handing over to user department. The contractor shall make his own arrangement for rectifying defects/replacement of defective materials immediately on receipt of intimation from executing authority and power supply shall be restored. Failure of which, action will be taken to get the work rectification through other agency at the risk and cost of the contractor.

The quantities shown in the schedule are approximate. The actual quantities will be executed as per site condition only. Any balance materials shall be taken back by the contractor.

The contractor shall not deviate/alter/execute excess quantities or additional items without prior approval before placing the order joint site inspection will be made by Executive Engineer (Elect.)/Assistant Executive Engineer (Ele.) PWD.

It is the responsibility of the contractor to pursue and obtain all necessary approvals related to work from respective departments.

All hard ware materials used for line work shall be of hot dip galvanized as per IS wherever necessary.

During the execution of any Minor Civil works or any other minor works which are to be executed, has to be done by the bidder from his end without any charges.

The contractor should see that the existing installation and working of the same are not affected during execution. Only after satisfactorily completion, and charging of new lines, the existing installation, if any shall be dismantled by duly informing to the Department. A site order book of the work shall be maintained and the contractor shall acknowledge the order given by the officers and shall carryout accordingly.

The tenderer shall pass on to the department all the warranties, benefits etc. from the original equipment manufacturers.

The Contractor shall be solely responsible, not withstanding any stipulation by Owner or Engineer, for initiating, maintaining and supervising all safety precautions and programs in connection with the work and shall comply with all laws, ordinances, codes, rules, regulations and lawful orders of any public authority having jurisdiction for the safety of persons or property or to protect them from damages, injury or loss during the entire contract period, including non-working hours. Contractor shall maintain first aid facilities at site. All critical injuries shall be reported promptly to Engineer with a copy of Contractors report covering each personal injury, requiring the attention of a physician

The Contractor shall submit to the employer, for his review and approval, all shop drawings, samples, materials lists, equipment data, instruction manuals, record documents, manufacturers equipment manuals, and other information required by the Contract Documents, before use and execution and before bringing the material at Site.

The Contractor shall supervise and carry out the Works as per the approved shop drawings or part there of efficiently and with his best skill and attention. He shall be solely responsible for means, methods, techniques, procedures and sequences of construction. The Contractor shall coordinate all parts of the Works and shall be responsible to see that the finished work complies fully with the Contract Documents, and such other instructions and variation orders as the Engineer may issue during the progress of the Works. The Contractor, at no point of time, shall blame the Owner and or the Project Management Consultant, for the wrong doings of the Contractor, in any part of Works.

As per Karnataka State Government order No. LD/300/LET/2006 Bangalore Dated 01.01.2007 and G.No. PW/134/BMS/2007 Dated 27.7.2007, a sum amounting to 1% of the bill amount will be deducted welfare fund.

Conditional Tenders will not be accepted.

The tenderer shall obtain the work done certificate in the prescribed format from the competent Authority not below the rank of Executive Engineer Or District level Officer and scan the original Certificate and attach the scanned file Certificate/ Certificates shall be produced at the time of opening of technical Bids for physical verification.

The tenderer shall scan the original ownership document/ lease / hire commitment Agreement scanned file to the Bid. The Original Documents shall be produced at the time of opening of Technical Bid.

The Employer reserves the right to reject any or all Tenders without assigning any reason.

Tenderer shall note that the tenders those found Eligible to the conditions mentioned in Section-3 Qualification Instructions to Tenderers (ITT) will only be considered for further evaluation.

All materials required for this work, shall be procured by the Tenderer himself and should be got tested by the quality control authorities, at his own cost before use on the work.

All the items includes with all Leads and Lifts, Loading and Unloading, Cost of materials, Labour, Hiring of machineries as per Standard specifications and as directed by the Engineer-in-charge of the work and other incidental items which are necessary for the successful completion of the work.

The entire work shall be carried out under the direct supervision of Officers in charge, Executive Engineer (Elect) and Assistant Executive Engineer (Ele.) .In all cases of differences, disputes, etc., regarding the interpretation of specification of condition in general with any of the work, the decision of E.E.(Elec) PWD Division, Bangalore shall be final and binding on the contractor.

SHOP DRAWINGS: Contractor must submit well in advance shop drawings for approvals by the Engineer-in-Charge and approvals must be obtained before proceeding for execution of the works. DIGITAL FORMAT: All the Documents and drawings shall be as a Hard copy as well as on a Digital format (AutoCAD Edit Format) in requisite numbers as per the direction of the Engineer-in-Charge.

The tender must furnish all technical qualification information in the prescribe formats as per KW-2 Standard tender document and should be signed by the Employer in charge, not below the rank of an Executive Engineer or equivalent.

All necessary arrangements towards safety for contractors work men/ General public shell be the responsibility of bidder / LEC.

Co- Ordinating/ solving the right of way problems is responsibility of LEC, in co-ordination with PWD/ local authorities HESCOM.

All the electrical materials which are bind to be used, before dispatching from the manufacture end shell be inspected by Executive Engineer (Ele), PWD.

Clause 25.5 stipulates for Tenderer to produce detailed rate analysis for various items if tender is seriously unbalanced. (i.e., where quoted rates are very high as well as where the quoted rates are less than estimated rated).

The bidders should submit the Bid capacity compulsorily. The details of balance work B value (works on hand & works for which tender submitted). Should be submitted in the prescribed format & should be signed by the concerned Executive Engineer / District level officer. In case the bidder does not furnish the above details/suppresses the actual facts/ produces false facts, along with the Technical bid, the technical bid of such bidder shall be considered for rejection

It is the responsibility of the Tenderer who executes the works to get services of the installations from the concerned Service Electricity Companies duly obtaining approval from the govt. electrical inspectorate as the case may be. However the department will pay the deposit/statutory fees if any after hearing the respective statutory bodies.

The contractor should arrange for the visit of The Executive Engineer (Elect.) and Assistant Executive Engineer (Ele.), PWD Electrical Division to the manufacturing premises for inspection and conducting tests as per ISI specifications on LT UG cable before dispatch of the materials at his cost , only after approval from the Executive Engineer (Elect.)/ Assistant Executive Engineer (Ele.) PWD, the materials shall be dispatched or otherwise the cable will not be accepted at site. The manufacturer shall have all testing and laboratory facilities in their premises and contractor shall be present at the premises to make arrangements for conducting tests.

The tenderer shall note that the tenders those found Eligible to the conditions mentioned in Section-3 Qualification Instructions to Tenderers (ITT) will only be considered for further evaluation.

After delivery at site, the materials will be inspected, if the materials do not conform to relevant ISS/ISI and technical specifications, then such materials will be rejected. The contractor shall remove the rejected materials at his own cost.

It is the responsibility of contractor to co-ordinate with executing authority for commissioning the Street lights satisfactory by observing all formalities up to handing over to the user department. After this only, final bill shall be prepared.

The contractor must obtain the approvals form the Electrical Inspectorate Government of Karnataka if necessary.

The Contractor must obtain the necessary approvals as per the Pollution Control Board norms if necessary.

It is the responsibility of the tenderer to prepare the as build sketch of detail Road lighting and hand over the same to the end user as per the instructions of the Employer in charge, not below the rank of an Executive Engineer or equivalent.

The Contractor is responsible for the prevention of fire accidents, to be made provisions to avoid hazardle situations and to be made fire protections measures must be available at all the time in the site. In case of any electrical fire accidents the contractor will be held responsible.

The Tenderer Must have submitted the Certification of registration in the Labour department with the latest renewal.

The tenderer should furnish Name and Address Telephone Nos. Fax Nos. and email ID of the Tenderers Bankers detail.

As per the Govt. Order No PW2BMS2019 Bangalore Dated 19-06-2019 the applicable GST shall be paid to the amount put to tender separately.

The Laboures deployed shall mandatorily wear the face mask, Electrical safety hand gloves and take all safety measures to protect laboures and staff.

The Tenderer should submit Latest GST clearance certificate

The tenderer should not damage the building while execution If any damages made, tenderer should make good of it from his own cost.

The bidder should have a valid license of PF and ESI registration and Paid vouchers for the Latest One Year should be uploaded.

Maintenance laboures should be available at all shifts around the clock.

The bidder should engage technicians/electricians for operation round the clock including general & public holidays for operating of a) Audio-Video System b) Fire Hydrant & Fire Detection Systems.

The bidder should maintain shift chart (24/7) with qualified technical person for Audio-Videos Systems, Fire hydrant Systems & Fire Detection System.

The bidder should maintain the storage with sufficient 10% maintenance material for Electrical Materials, Audio-Videos equipment materials, Fire Detection & fire hydrant spares to avoid delay in breakdowns of the said equipments.

The contractor is responsible for safety and security of all materials.

Technical Criteria

Past Experience

The tenderer as a Prime Contractor having valid Class-1 & Above Electrical License issued by Electrical Inspectorate Govt. of Karnataka and should have suitable technical, financial & managerial capabilities.

Others -- Electrical inspectorate License

3.2To qualify for award of this contract, each Tenderer in its name should have in the last five years i.e., 2020-21 to 2024-25 b) The tenderer as a Prime Contractor must have Satisfactorily completed at least one similar nature of work, during last five years. The work done certificate should be in the prescribe format K/W-3 Section 3: Qualification information clause 1.3. Such as Annual Maintenance to Audio Video System with Software updating, Fire Hydrant & Fire Detection System, along with Skilled & Unskilled Manpower for Day to Day Routine Operation in total of Value not less than: Rs.13.24 Lakhs in a single work.

Others -- Work done certificate issued by an officer not below the rank of Executive Engineer/ Equivalent

3.2To qualify for award of this contract, each Tenderer as a Prime Contractor in its name should have in the last five years i.e., 2020-21 to 2024-25. c) The Tenderer as a Prime Contractor must have Executed in any one year, during last five years i.e., 2020-21 to 2024-25 the following minimum quantities 1.Annual maintenance Digital Conference Delegate Unit-8Nos Per Months, 2.Annual maintenance to Digital Central Control Unit -16Nos per Month 3.Annual maintenance Sound Reinforcement System comprising of Wireless microphone system- 16nos Per month 4.) Audio technician / Semi Skilled & Unskilled Labour for Day to Day Routine Operations of Audio-Video Conference Systems 486 Man Days. 5) Annual maintenance to CCTV-PTZ Cameras inside Assembly hall- 32nos Per month 6). Annual Maintenance of Audio - Conference Equipments and Sound Reinforcement Equipments-48 nos per month (List of quantities to be uploaded by the Tenderer)

Others -- Quantity Executed List issued by an officer not below the rank of Executive Engineer/ Equivalent

Capabilities of Vendor

3.6Tenderers who meet the above specified minimum qualifying criteria, will only be qualified, if their available tender capacity is more than the total tender value. The available tender capacity will be calculated as under: Assessed available tender capacity-(AxNx2.5-B) Where, A-Maximum value of construction works executed in any one year during the last five years (updated 2025-26 price level) taking into account the completed as well as works in progress. N-Number of years prescribed for completion of the works for which tenders are invited. 0.41 Years (05 Months) B-Value, at 2025-26 price level, of existing commitments and on-going works to be completed during the next. 0.41 Years (05 Months) (period of completion of the works for which Tenders are invited) Note: The statements showing the value of existing commitments and on-going works as well as the stipulated period of completion remaining for each of the works listed should be countersigned by the Employer in charge, not below the rank of an Executive Engineer or equivalent.

Others -- Bid Capacity

The Tenderer shall give details of Works in Hand (Present Contract Commitment)

Others -- Ongoing and existing commitments Works List.

The Tenderer must have submitted the Certification of registration in the Labour department with the latest renewal.

Others -- Labour Department Certificate

Financial Status

Payment of EMD in full or minimum of Rs. 53,000.00 shall be through E payment.

Others -- EMD

3.2To qualify for award of this contract, each Tenderer as a Prime Contractor in its name should have in the last five years i.e., 2020-21 to 2024-25. a) The tenderer as a Prime Contractor Achieved in at least two financial years a minimum financial turnover (in all classes of Civil/ Electrical engineering works only) of: ie., Rs. 26.49 Lakhs during last five years.

Others -- Audited CA Certificate of Annual Turnover with Balance Sheet

3.3Each Tenderer should further demonstrate: (b) liquid assets and /or availability of credit facilities of no less than Rs 7.95 Lakhs (Credit lines/ letter of credit/ certificates from banks for meeting the fund requirement etc.

Others -- Line of Credit Certificate

Others

Nil

Others -- Nil

Nil

Others -- Nil

Nil

Others -- Nil

Nil

Others -- Nil

Nil

Others -- Nil

Fee & Financial Details

Tender Fee Amount

₹670

EMD Fee Amount

₹53,000

Important Dates

Last Activity

24 Mar 2026

Published

10 Mar 2026

Bid Opening

25 Mar 2026

Download Ends

18 Mar 2026

BOQ Preview

•

Digital Conference System :- Annual maintenance by ensuring Power supply-voltage & current, equipment temperature, noise level, Data Flow, terminations, vibrations, & other essential parameters are ma...

•

Sound Reinforcement System :- Annual maintenance by ensuring Power supply-voltage & current, equipment temperature, noise level, Data Flow, terminations, vibrations, & other essential parameters are m...

•

Digital Conference System - Power Supply & Control Equipment's. :- Annual maintenance by ensuring Power supply-voltage & current, equipment temperature, noise level, Data Flow, terminations, vibration...

•

IV Annual Maintenance Sound Reinforcement Equipments installed at Central Hall 2nd Floor and Multipurpose Conference Hall at Basement Floor of Suvarna Vidhana Soudha Building at Belgaum. Sound Reinfor...

•

Wiremen/ Audio-Technician/ Semi Skilled Labour for Day to Day Routine Operations of Audio-Video Conference Systems installed in Assembly Hall, Council Hall, Central Hall, Basement Conference Hall & B...

•

Helper / Un Skilled Worker - for Day to Day Routine Operations of Audio-Video Conference Systems installed in Assembly Hall, Council Hall, Central Hall, Basement Conference Hall & Banquet Hall, Meeti...

•

Annual maintenance to CCTV-PTZ Cameras inside hall-- 4 nos by ensuring Power supply-voltage & current, equipment temperature, noise level, Data Flow, terminations, vibrations, & other essential parame...

•

Annual Maintenance of Audio - Conference Equipments and Sound Reinforcement Equipments, installed at Conference Halls , Cabinet Hall , Committee Halls , and Meeting Halls at Suvarna Vidhana Soudha Bui...

•

13 Car Calling System :- Annual maintenance by ensuring Power supply-voltage & current, equipment temperature, noise level, Data Flow, terminations, vibrations, & other essential parameters are mainta...

•

Check all CAT6 cable terminations-connectivity(Approximately-700), data transmission capacity (Data loss), and other parameters by using cable Tester/Analyzer so that CAT6 cables do not hamper the aud...

•

Annual maintenance by ensuring Power supply, temperature, noise levels, vibrations & other essential parameters are maintained at normal levels by taking preventive measures as per the manufacture...

•

Annual maintenance by ensuring Power supply, temperature, noise levels, vibrations & other essential parameters are maintained at normal levels by taking preventive measures as per the manufacture...

•

Meeting Halls 2nd & 3rd Floors( 5-Halls) Digital Conference System - Chairmen & Delegate units.- Make-DIS Flush Mount/Table Top/ Gooseneck-units. Operation of Digital Audio Conference System by Audio ...

•

Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Wireless microphone system Make Shure SVX- Check Handheld ...

•

12/16-Channel Audio Mixer-Make Yamaha MG124C. Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Complete ove...

•

Dual Channel Audio Processor-Make-Shure DFR 22 EQ- Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Complet...

•

Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Check all Ceiling/wall 2way upto 15w Speaker with built in...

•

Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Check all High Gain Low Loss-9 core-multistrand high-gain,...

•

Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. 20U-System Rack-Check power supply, Complete over hauling ...

•

Speaker management controller for speakers-RANE AC 22 Controller- 2 nos. Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completi...

•

Three Way Line Array Speakers System-Audiocenter V HLA 12- 8nos. Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Se...

•

Hanging Fly Bar-Array Speakers-Audiocenter- 2Set. Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Check fu...

•

Foldback Monitor Speaker system-Audiocenter PF-10-2nos Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons upto completion of Session. Che...

•

Hard Disk Based Player / recorder-Make Panasonic Hard disk recorder. Operation of Digital Audio Conference System by Audio Engineers along with necessary Supporting Technical Persons for Assembly & Co...

•

Press outlet box (custom) with distribution amplifier -Make Rane DA 216 + Box Customised with connectors for press. Operation of Digital Audio Conference System by Audio Engineers along with necessary...

•

Video Distribution System. Operation of Digital Audio-Video Conference System by Software Engineers along with necessary Supporting Technical Persons for Assembly & Council Hall, Configuring IP addres...

•

Operation of Digital Audio-Video Conference System by Software Engineers along with necessary Supporting Technical Persons for Assembly & Council Hall, Configuring IP address & integrating Audio & Vid...

•

Supplying & Fixing of ... ms Cat 6 Patch Cable. 2023-24 - PWD-Electrical - Uni SR- Item code -8.11 -- 1 m ---- Items of work are including cost and conveyance of all materials, labour charge...

•

Supplying & Fixing of ... ms Cat 6 Patch Cable. 2023-24 - PWD-Electrical - Uni SR- Item code -8.11.2 -- 2 m ---- Items of work are including cost and conveyance of all materials, labour ch...

•

Supplying and drawing UTP-CAT 6E LAN cable. 2023-24 - PWD-Electrical - Uni SR- Item code -8.1 ---- Items of work are including cost and conveyance of all materials, labour charges for all items of wo...

•

Supplying & fixing of I/O socket with back box. 2023-24 - PWD-Electrical - Uni SR- Item code -8.10.1 -- Single I/O ---- Items of work are including cost and conveyance of all materials, labour c...

Documents

Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.

NIT Documents

KPPP kw-2 bid_ 22633.doc

Tender Document • 1.06 MB

Ready to Participate?

Download all tender documents and submit your bid