Event_Management

Amount

Event Management

Providing and laying of German Hanger pandal made of toughened aluminum alloy casted into sections joint together to form a V shape structure with specially designed 3 layered weather/waterproof PVC fabric of white/other approved color which are fire retarted and heat proof tightened by industrial ratchets etc. complete on rent as per the direction of Engineer-in-Charge. The Layout of tent should be made in accordance with seating arrangement for VIP's as per approved plan. The columns, posts to be wrapped with cloth of approved colour. The outer side of the pandal to be masked with satin cloth /fancy fabric, cloth walling for good asthetics.

Professional stage of Size 32 ft.×20 ft.with 4 ft. height complete alongwith two Podiums and lighting lamp on the stage. Stage shall be made of Heavy Iron Base and required Ply Platform on top surrounding with SS Railing, 2 staircase each with landing and side ramp with SS railing with hand grips on two sides Providing and fixing of professional stage of Size 32 ft.×20 ft.with minimum 4 ft. height complete alongwith two Podiums and lighting lamp on the stage. Stage shall be made of Heavy Iron Base and required Ply Platform on top surrounding with SS Railing, 2 staircase each with landing and side ramp with SS railing with hand grips on two sides as per the direction of Engineer-in-Charge. Safety ceritificate/ undertaking of the Dais to be taken by the agency from PWD/Stage agency as per direction of EIC.

Providing and fixing good quality structurally safe raised wooden platform of suitable height inside tentage, pandal or wherever required in order to provide stablility on ground to avoid soft soil condition complete as per the direction of Engineer-in-Charge.

Providing and fixing of Media Person stage 20ft x 10ft stage for electronic media in order to provide view to all cameras placed on each ramp of stage with suitable steps aside equipped with various plug pins and sockets and isolated from general audience. complete as per the direction of Engineer-in-Charge.

Mojo Barricading inside and outside with self standing wherever required for segregation of area

Providing and erecting passage for Hon'ble VIP on Truss/Light Poles and required Matting as per satisfaction of Engineer-in-Charge. Only Carpet Area to be measured for Payment.

Providing and fixing Entrance Gates of minimum Size (20ft x 15ft) or as per the site requirement i/c display of event and proper welcome signages as per satisfaction of Engineer-in-Charge.

Brand new non-woven synthetic polymer carpet for main dais and inside the entrance area and VIP movement area,

Providing and fixing of non-woven synthetic polymer carpet for pandal, passage, movement area complete as per the direction of Engineer-in-Charge.

Providing and making seating arrangement with moulded polymer chairs for public audience laid into blocks of row & columns in the part of pandal complete as per the direction of Engineer-in-Charge.

Providing and making seating arrangement with cushioning banquet chair on rent in front rows covered with white cloth and ribbon, tie at back complete as per the direction of Engineer-in-Charge.

Providing and making seating arrangement with cushioned two/three seater sofa on rent in front rows with white cloth complete for VIP's as per the direction of Engineer-in-Charge. Measurements will be made based on seating capacity in nos.

Supplying and making seating arrangement of stage furniture with new cushioned approved Stage chairs for VIP's with white cloth and cover, tried and wrapped etc. for dignitaries on Dais complete as per the direction of Engineer-in-Charge. Note: The chairs shall be retained by AAI after function.

Providing wooden center table of required size on rent with cover for stage and VIP's seating area all complete as per the direction of Engineer-in-Charge.

Providing and fixing for normal table of required size on rent with frill and cover for water counter and misc. purpose complete as per the direction of Engineer-in-Charge.

Providing fresh approved varities of flower decoration with cut flower and seasonal decorated flower in front of gates, main stage, ramp, staircase, podium, backdrop, center table etc., sufficient plants at passage, near staircase, stage, dining area, cottage, pandal i/c arrangements of required nos of boquets for dignitaries on Dais as per the direction of Engineer-in-Charge.

Decoration for Terminal Building (2000 sqm & 1000 Sqm Canopy Area) for inauguration decorated with flower, white/coloured ballons, colourful cloths of required size and colour on gates, outside Terminal building, passage, check-in counter, security gates, facade,

Provision of Rangoli decoration of min. size 4ftx4ft at various locations inside/outside Terminal Building as per the direction of Engineer-in-Charge.

Providing and fixing of high long multicolor flag with 2.5 inch pole height 15 ft. It should be good quality satin/silk cloth with proper painted poles in align with theme décor with various locations. Distance between two flags will be as per the direction of Engineer-in-Charge.

Management for the entire inaugural event by deploying required nos. of event managers (ladies & gents), professional approved Anchor(s)/ Compere(s) along with supporting staff, dais management, guest/ dignitaries facilitation, compering, reception, live telecast of function for wide publicity with required high speed internet facility, dining area management and co-ordination to various entities associated to make the event grand success as per satisfaction of Engineer-in-Charge

Providing of inauguration stone (01 nos. in Hindi, English language and third language as per matter provided by department) to be placed side by side mountained on a stable wooden/steel frame with suitable height with brick pattern laminate on all the sides giving look of a wall and capable of holding the curtain rod unfurling, pedestal at the bottom and remote operated curtain of silk satin of approved colour. Alternate arrangement of mechanical operation shall also be made. Computerized cut Golden colour paper words for text and AAI logo to be pasted and unveiling arrangement shown on LED backdrop i/c decoration all complete as per satisfaction of Engineer-in-Charge.

Providing Inaugural lamp with all required paraphernalia i.e. wicks, oil, camphor, candles, match box and good quality tray etc. complete as per the direction of Engineer-in-Charge.

Providing dustbins ensuring proper cleaning and garbage disposal time to time by deploying required manpower wearing proper uniform, PPE kits and materials required complete as per satisfaction of Engineer-in-Charge.

Provision of mobile toilet cubicals including two nos. for divyangjan person. Toilet should be furnished with wash basin with good looking mirror. The toilet should be neat and clean and maintained hygenically during entire period of function. Adequate water supply including necessary toiletries shall also be ensured by the agency. Air freshner and nepthaline ball inside toilet shall be also be provided by the agency. The toilet shall be located at designated place in consultation with Engineer-in-Charge.

Providing High Tea i/c mineral water arrangement, serving by deploying trained personnels with proper dress code, gloves, hair cover etc.

Arrangement of cookies, toffees, mineral water on Dais table i/c serving by deploying trained personnels with proper dress code, gloves, hair cover etc. with proper decorum and also providing of name plates, folders for VVIPs/VIPs with notepad, pen etc. for dais digniteries, provision of badges/Passes for access to controlled area complete with coordination of event manager and state/secutity authorities as per the direction of Engineer-in-Charge.

Providing good quality working lunch/dinner, food packets with water arrangement, juice, napkin etc. for officials on visit during execution and period of inaugration, attendies on day of inaugration, media persons etc. all complete as per the direction of Engineer-in-Charge.

Provision of catering with dinning and buffet, tea and coffee arrangement for VIP's serving by deploying trained personnels with proper dress code and maintaining decorum all complete as per the direction of Engineer-in-Charge.

Providing drinking water arrangement, serving by deploying trained personnels and maintaining decorum complete as per the direction of Engineer-in-Charge. Water bottle 1000 ml 200 nos., water bottle 500 ml 250 nos., water bottle 250 ml 1,500 nos. and water jar 20 ltr 100 nos. with dispenser base along with suitable number of glass and stand/ table complete.

All arrangement i/c Pandit, Puja and hawan materials, prasad with 2ftx2ftx9'' well painted and decorated chawkies etc. complete as per satisfaction of E.I.C. with covered tent for the ceremony.

Provision of sufficient capacity Tower AC for proper human comfort inside the tentage. Arrangements of Tower AC and fuctioning including wiring arrangements under supervision of qualified electrician. Note:-Requirement depends on Weather/Season hence Confirmation from EIC is mandatory in advance.a) Heaters/Blowers.

Providing and fixing of wiring into four lines including phases neutral & earth throughout pandal with security norms providing power supply to various equipment’s used inside pandal such as light, fans, Heaters/Tower AC installed at various locations and switch board,plug points for electronic media, lighting and other electronic items complete as per the direction of Engineer-in-Charge

Povinding Generators (noiseless) for operating electric and related equipment with fuel 125 KVA. with 8 Hr of Backup for the entire event complete as per the direction of Engineer-in-Charge. The DG's sets shall be operated by trained operator provided by agency. The requirement of fuel to operate shall also be provided by the agency.The no.s of DG's should satisfy the minimum criteria(and 125 KVA-2 Nos) as per site requirement. The Generators will also be used for training and testing period (approx 4 additional days with less load) complete as per the direction of Engineer-in-Charge.

Providing, Fixing & dismantling/removing of LED light fitting of 80-100 watts suitable for operating single phase 230volts, 50hz, AC supply complete as per direction of Engineer-in-charge.

Providing, Fixing & dismantling/removing of flood light tower of height 5mtr each having 06 Nos of 180-200 watts LED light fittings suitable for operating single phase 230volts, 50hz, AC supply complete as per direction of Engineer-in-charge.

Arrangement of Sound System with JBL VTX, JBL SRX Columns, speaker box, JBL stage monitor speaker box, Top speaker box, OSP 6000/10 Amplifire, High Power amplifier by Wt 25000/50000/100000 amplifier 2 VIP podium set microphone on rostrum and electronic media stage, horns speaker throughout the pandal transformers with cabling, earthing, etc. & a battery emergency backup on Rental / Hire Basis.

Providing of photography still and videography Nikon 610 or canon 5D full frame, two Camera Each complete as per the direction of Engineer-in-Charge.

Providing and fixing of outdoor high contrast LED projection live display for better vision to audience in pandal area. (10ft. x 8ft.) complete as per the direction of Engineer-in-Charge.

Providing and fixing of video switcher HD-SDI (Panasonic HMX 100) etc. complete as per the direction of Engineer-inCharge.

Providing and fixing of HD-SDI cable with NEUTRIK BNC connector etc. complete as per the direction of Engineer-inCharge.

Providing and fixing one plasmas of 50" monitor at stage complete with all acessories as per requirement complete as per the direction of Engineer-in-Charge.

Providing and fixing of high contrast LED backdrop projection live display of P3 LED module for high quality vision to audience behind the dias of size (30ft. x 10 ft.) with daytime visibility and adequate enough to visible/readable from all area in tent complete with accessories as per the direction of Engineer-in-Charge.

50 Mbps or more capacity Internet Leased Line (ILL circuit) / Leased lines over Fibre connection from any network service provider with a Public IP address with suitable adapter for providing RJ-45 (Ethernet connection)

Backup network link of at least 50 Mbps or more capacity Internet leased line over Fibre connection from a different service provider (ISP) with a Public IP address with suitable adapter for providing RJ-45 (Ethernet connection) should be provisioned.

Infinity Productions (BID ID -755365)

tushar enteprises (BID ID -755718)