Rate Contract for discount on MRP for local purchase of Medical Items at Eastern Railway Hospital, Liluah.

Special Eligibility Criteria

1. 1

   Service should be available 24x7.

   Confirmation required
2. 2

   Items shall be supplied on the next day of order, preferably before lunch break.

   Confirmation required
3. 3

   In cases of life saving emergencies, vendor should be able to supply the item on a short notice preferably within one/two hours of being intimated on phone / WhatsApp/ message, etc.

   Confirmation required
4. 4

   If need be, different time limits can be set for different medicines, surgical items or consumables as per requirement.

Commercial-Compliance

1. 1

   EMD as per extent instruction NB. Vendors registered with Railway may be exempted from submission of EMD vide letter no. 2004/RS(G)/779/11/Pt. dated 23.12.2019

   Document requiredConfirmation required
2. 2

   Average annual turnover of the vendor for the last three completed financial year prior to date of opening of tender should be equal to or more than three times the average annual value of retail local purchase procurement made by that Railway hospital in the last three completed financial years or three times the estimated annual value of purchase, whichever is higher. The average of last 03 years LP is Rs. 25,46,620/-, which is more than the estimated LP value for the upcoming years i.e. Rs. 25 lac. Hence, the average annual turnover of the firm should be more than Rs. 76.4 lac.

   Document requiredConfirmation required
3. 3

   Vendor should show profits in at least two out of the last three financial years. Balance sheet/profit - loss account certified by CA should be submitted.

   Document requiredConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   Termination of Rate Contract- Railway reserves the right to terminate the rate contract any time without assigning any reason to vendor.
2. 2

   Rate contract may be entered with more than one vendor for local purchase to ensure continue supply in hospital.
3. 3

   Supplier should follow statutory laws as laid down by central/state government authority for running the facility.
4. 4

   The offer of given discount on MRP will be valid for two years of validity of rate contract including the extended period if any.
5. 5

   Vendors offering maximum discount on MRP shall be considered for the rate contract, individually for each category- Medicines and Surgical items & Consumables. If rate contract is to be entered with more than one vendor, discount offered by L1 should be counter-offered to other selected suitable higher bidders i.e., L2, L3 (as applicable) for acceptance. The bidders accepting the counteroffers shall be finalized for placement of rate contract as per the distribution of competent authority, while giving advantage to the one whose offer was L1.
6. 6

   Vendor shall indemnify the Railway administration for any loss or liabilities arising due to defective/sub-standard supplies by the vendor.
7. 7

   Railway reserves the right to send the drugs etc. supplied in L.P. to be tested by Govt. and other approved testing laboratories and if required, to inform Drug Controller for suitable action.
8. 8

   Regarding empanelment of supplier, decision of Hospital authority will be final and binding to everyone.
9. 9

   Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e., Vendor offering maximum discount, L1 will get the maximum supply orders. In case of two vendors, distribution of orders (value/day wise) should be in ratio of 70:30 on monthly basis. Suitable methodology will be adopted. In case of three vendors, distribution of orders (value/day wise) should be in the ratio of 60:25:15 on monthly basis. While deciding the tender, the distribution should be followed on rotation basis as decided by competent authority.
10. 10

    The purchaser shall have the right to ask the vendor to show the purchase bill for the medicines/other items to ensure genuineness of the items being supplied.
11. 11

    Eastern Railway Hospital, Liluah, Tender Accepting Authority reserves the rights to reject any or all bids without assigning any reason thereof

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.