RATE CONTRACT FOR SUPPLY OF MEDICINES, SURGICAL ITEMS AND CONSUMABLE, AGAINST DAY TO DAY LOCAL PURCHASE OF NORTH EASTERN RAILWAY DIVISIONAL HOSPITAL, VARANASI FOR A PERIOD OF TWO YEARS FROM THE DATE OF COMMENCEMENT OF THE CONTRACT.

Special Eligibility Criteria

1. 1

   The license to drug Retailers/wholesalers should be situated within the distance of 10 km by road from Divisional Railway Hospital, North Eastern Railway , Varanasi -221002

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   The average annual turnover of the bidder in the last three completed financial year period to date of opening of tender should not less than rupees 1,98,00,000/- i.e. = or> than three times estimated annual value of purchase by Railway hospital Varanasi. The bidder has to submit and audit balance sheet of last three financial years certified by CA in support thereof.

   Document requiredConfirmation required
2. 2

   EMD as per extant instruction, (refundable for unsuccessful bidder after finalization and for successful bidder after completion of contract) should senior divisional finance manager Northeastern Railway Varanasi payable at Varanasi. EMD will be forfeited in case bidder withdraw from the registration process in between or after the offer of the acceptance letter or failure to sign the contract in accordance with the terms and condition. In case EMD is not submitted as per extant instructions along with the bid, the offer will be summarily rejected.

   Document requiredConfirmation required
3. 3

   Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/ Profit - Loss account certified by CA should be provided for this purpose.

   Document requiredConfirmation required
4. 4

   Successful tenderer shall have to deposit SD (Security Deposit) as per extant instructions.

   Document requiredConfirmation required
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
6. 6

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   As per the notified schedule, the received offers will be opened duly following the extant procedure of this organization. There shall be a 3 member tender evaluation committee (1 each from Medical, Store and Finance dept.) which will recommend the list of qualified vendors for awarding tender after evaluation/scrutiny of records specified in Annexure I.
2. 2

   Vendors offering maximum discount on MRP in percentage shall be considered for awarding the tender. To create a group of suppliers, counter offer may be given to L2 and higher bidders in order to come up with the offer of L1 after the finalization of bid. In case of 2 vendors, distribution of orders placed against rate contract will be in the ratio 70:30 (Value wise) and in case of 3 vendors, it will be in the ratio 60:25:15 (Value wise) on rotation basis as decided by the competent authority.
3. 3

   Vendors should note that, the landing price to this Railway after the offered discount should be inclusive of all the prevailing taxes.
4. 4

   Separate rate contract shall be entered for each category individually i.e. Medicine, Surgical Items and Consumables.
5. 5

   Mode of tendering will be single stage single packet system with open tender.
6. 6

   Chief Medical superintendent North Eastern Railway, Varanasi reserves the right to accept / reject any bid and annul the bidding process and reject all bids at any time without thereby incurring any liability to the affected bidder
7. 7

   Orders will be placed through email / whatsapp / Online Portal HMIS or any other web platforms as decided by the Railway Administration. The successful bidder should be able to respond to such Purchase Orders available on dedicated web portal and should enter the details of the items which is being supplied to this Hospital before delivering the material. In unavoidable circumstances physical copy of the Purchase order will be handed over to representative of vendor or through email/SMS/WhatsApp to the supplier as decided by the competent authority.
8. 8

   All the Local Purchase prescriptions of the previous day will be accumulated, consolidated and with the approval of competent authority, orders by means of in person/mail or any other mode of communication will be issued to the successful bidder by 12:00 Hrs
9. 9

   The successful bidder should supply the ordered Medicines to Main Medical Stores of Railway Hospital, Varansi at 16:00 Hrs on the same day. In case of emergencies Medicines should be supplied immediately. Supplier should supply all the items which are ordered by this institution across the board without any deviation.
10. 10

    For life saving drugs the firm has to supply within a short notice preferably within one hour of being intimated.
11. 11

    Medicines and other items should be supplied by the same name (make & salt as Indented) No alternative of substitute will be accepted except with special permission of CMS in consultation of the treating doctor.
12. 12

    Details of each item received will be entered in the register maintained by store pharmacist and signature of Vendor or its authorized representative, while making deliveries shall be taken with date and time and personal identity details. Failure to supply in time, quantity and quality shall be recorded in Performance Register. Entries in the register would be final and shall not be put to question in any dispute (including before any arbitrator/court).
13. 13

    If any vendor fails to supply as per the contract condition, that particular item will be procured from the vendor next on the sequence list of rotation if any, otherwise that item will be procured from the open market and difference in cost will be recovered from the vendor/s to whom the order is placed. This will be recorded in the performance register.
14. 14

    Vendors should note that, the cost of one medicine inclusive of all prevailing taxes in one bill should not cross Rs. 20,000/-(Authority IR MODEL SOP, Medical Matters, Part 'B', item no. 7.a)
15. 15

    Whenever asked the vendor will have to show the purchase bill for the medicine / other items to ensure genuineness of the items being supplied.
16. 16

    Railway reserves the right to send the drugs etc supplied in L.P. to be tested by Govt and other approved testing laboratories and if required to inform Drug controller for suitable action.
17. 17

    The offer of given discount on MRP will be valid for the entire period of validity or rate contract including the extended period if any.
18. 18

    Vendor shall indemnify the railway administration for any loss or liabilities arising due to defective/ sub-standard supplies by the vendor.
19. 19

    Standard packaging norms based upon the Medicines, Surgical Items and Consumables requirements shall be followed as per extant practice. Delivery shall be made by the supplier in accordance with the local requirements.
20. 20

    There should be non-encumbrance in terms of sales tax, income tax, vigilance enquiry/ litigation and blacklisting by any government organization.
21. 21

    On an average medicine worth approx. Rs. 3.74 Lac are locally purchased through vendors per month. Approx. value of Local purchase of medicine for 02 years is Rs. 90 Lacs
22. 22

    All disputes are subject to Varanasi jurisdiction.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.