Tender ID

Karnataka

Retender

Goods

Supplying of Groceries to the Hostels of University of Mysore, Mysuru under rate contract for the period of one year on monthly requirement basis.

University of Mysore

Mysore University Mysore | Karnataka

Amount: Refer DocsCloses: 19 Jun 2025Closed

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Eligibility, documents, scope and key termsEligibility, required documents, scope of work and key terms of this tender, in one click.

Timeline

Published14 May 2025
Closed19 Jun 2025
Retendered14 May 2025

Cancellation Details

Retendered

RetenderedRetenderedReason: Retendered

Published 14 May 2025

Tender Value

Refer Docs

EMD Value

₹11.5 L

Closing Date

19 Jun 2025, 11:00 pmClosed

Tender Inviting Authority

Office Inviting Bids

University of Mysore

Contact Person

Prof. Gurusiddaiah C Director DSW UoM Mysuru

Office Number

Work Description

Supplying of Groceries to the Hostels of University of Mysore, Mysuru under rate contract for the period of one year on monthly requirement basis.

Tender Information

Tender ID

UOM/2025-26/IND0046

Reference Number

UOM/2025-26/IND0046

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

Mysore University Mysore

Source Website

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Documents Required

22 documents required · 21 mandatory · 1 optional

Technical Bid

RequiredAnnual Turnover Certificate for last 3 years and it should be certified by Chartered Accountant.

RequiredAny other documents relevant to this tender if any.

RequiredBidder should submit at least Three satisfactory Certificates for supplies to the government Organization/ Govt. Aided Institution for having supplied not less than Rs.1 crore of similar Groceries individual supply contract Certified by competent Gazette officer along with purchase order. In any of the in any of the last three financial years i.e., 2022-23, 2023-24 & 2024-25

RequiredBidder should submit valid F.S.S.A.I - Food Safety and Standards Authority India license issued by the competent authority under FSS Act- 2006 -License must be Renewal for 2025-26.

RequiredCheck list of Documents to be submitted in the Technical Bid Technical bid Format VIII-

RequiredCompatibility for the tender Specifications and Clarification for the deviations.

RequiredDetails of organization Vide Format - VII

RequiredFORMAT OF ACCEPTANCE OF IMPLEMENTATION SCHEDULE Vide Format-V

RequiredGST Registration Certificate.

RequiredLatest Company Registration Certificate and it should be valid for till date.

RequiredPAN Card

RequiredPhoto copy of the acknowledgement of Income Tax Returns filed in the last 3 years with form 3CB and 3CD i.e., 2022-23, 2023-24 & 2024-25 along with Indian income tax return acknowledgement -Copies of Income tax Assessment of previous three years.

RequiredPhoto copy of valid ISO certificate for supply of Groceries.

RequiredSimilar Work done Certificate.

OptionalSmall Scale Industries Certificate

RequiredSolvency Certificate should be issued by Nationalized Bank for the amount of 10 percent of tender amount

RequiredSTATEMENT OF PAST PERFORMANCE Vide Format-IV

RequiredTenderer should submit the Self Declaration stating that the firm is not black listed and there is no legal cases against the Agency by Government and other institutions also the Tenderer is a non -elected member in any of the local bodies/ Government/ Semi-Government/ Organizations/ Institutions and to swear on that he will not Supply Refurbished items. in Rs.500/- Non-Judicial e-stamp Paper

RequiredThe Bidder has to furnish the details of the established Head Office including telephone Number e-mail address, fax number and the mobile numbers of the person who is authorized to contact.

RequiredThe bidder should have executed at least one similar supply Groceries contract of value not less than 80 percent of the amount put tender i.e., 80 percent of Rs. 7,66,00,000/- in any one of the last three financial years i,e., 2022-23, 2023-24 & 2024-25 to government Organization/ Govt. Aided Institution

RequiredThe Bidder should have Godown own/rented building in Mysore. Rented/Leased godown - should upload valid rental/lease agreement, Title deed in the name of owner and recent tax paid receipt- For own godown - Title deed in the name of bidder and recent tax paid receipt from concern authority.

RequiredUNDERTAKING Vide Format - VI

Eligibility Criteria

Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this invitation of tenders.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any State Government / Government of India /Union Territory.

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The following are the General Conditions of Contract for supply of Groceries to all the Hostels of the University of Mysore, Mysuru as per the specifications given in the document at format -XI. The Goods supplied by the successful Bidder should be of good quality, and should specify the Brand name wherever necessary as mentioned in format -XI.

The successful Bidder shall supply all items to all the hostels as per particulars provided in Section-V. No separate amount will be paid for transportation and delivery to the destination and all these shall include in the rate to be quoted along with taxes.

The Successful Bidder shall supply all the goods in good quality and correct Quantity as per approved specification samples to all the Hostels of the University of Mysore, Mysuru within 3 days after receiving the required indent from University authority. Delay in Supply will attract penalty as per GCC sec. 18.

The Purchaser deserves the right to give indent as per his requirements.

The Purchaser Reserves the right at the time of issuing a Supply Order to increase or decrease by up to 25% of the Quantity of goods Originally specified in the schedule of Requirements without any change in unit price or other Terms and Conditions.

It is mandatory that the bidder should quote for every item. If the rates are not quoted for any of the item the financial bid will be evaluated as per clause (18.4) of PRELIMINARY EXAMINATION instruction to bidders and payment for supply will also be made accordingly.

The Bidders shall submit Complete Price Schedule as in the e-portal. The Rates should be actual and nearest to the market rates. The bidders should not quote the Freak Rates. If the Freak Rates found below or above 15% for each item the Tender will be rejected. Additional deposit will be taken. The Tender Inviting Authority shall reserve its rights in order to determine the Freak Rate vis-a-vis the market rate and to resolve with respect to acceptance of the Tender.

Any kind of manipulation/removal of MRP from the packets/bags of Articles will be viewed as the violation of the Tender Agreement.

The Articles supplied must be the same as the samples provided and accepted by the Technical Committee at the time of tender Evaluation.

The period of this tender is only for One year. On the recommendation of the technical committee & authorities concerned, as well as on the basis of requirement, tender may be extended for a required period as per clause (10.3) of TENDER VALIDITY instruction to bidders.

Payments will be made to the Successful Bidder after submission of bills based on the financial conditions of the university. Successful Bidder should be capable to supply Groceries without fail, even after any payment delays.

If the Successful Bidder fails to supply the groceries to the hostels in whole or part within stipulated time after submission of Indent, groceries will be purchased from open market and two times the corresponding bill will be recovered from Successful Bidder or corresponding amount will be deducted from bills of the Successful Bidder.

Successful Bidder should submit bills only through Tappal.

Interested eligible bidders may furnish the Technical and Commercial Bids for supply of Groceries. The bidder should quote the rates item - wise including the package, transportation, delivering, loading and unloading including GST, service tax & other taxes applicable etc., complete inclusive of all incidental charges to the destination i.e., to all the Hostels of University of Mysore, coming under the jurisdiction of Mysuru city.

The successful bidder shall furnish Performance Security/Security Deposit at 5% on contract value in the form of Bank Guarantee/Fixed Deposite/Demand Draft drawn in favour of Finance Officer, UoM.

The successful bidder must give a form of warranty for the quality of the Groceries supplied.

Interested bidders can download the bid documents from the following website i.e., http://kppp.karnataka.gov.in

Interested bidders may obtain further information or clarification either in person or through phone during office hours at Directorate of Student Welfare, University of Mysore, Manasagangotri, Mysuru and also may contact through telephone No.. : 0821-2419386.

t shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

The bidder is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches at bidders end.

Conditional tenders will not be accepted.

The cost of the Tender Processing shall not be refundable.

The bidder is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The University shall not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches at bidders end.

The bidder shall bear all costs associated with the preparation and submission of his/her tender, and the employer will in no case be responsible and liable for those costs.

The employer is not responsible for any delay in accessing e-procurement portal.

The University of Mysore does not bind itself to accept the lowest bidder and this university reserves the right to Accept or Reject any of the tender or all the tenders without assigning any reasons

IMP: If necessary a team may visit your premises for inspection.

The Tenders shall be duly signed by the Tenderer using the Digital Signature certificate (D.S.C).

At any time prior to the deadline for submission of bids, the purchaser may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, may modify the bidding documents by amendment. The amendment will be notified in e-portal.

Bidders who have received the bidding documents and will be binding on them. In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bid, the purchaser may, at its discretion, extend the deadline for the submission of bids.

The EMD & Tender processing fee shall be paid through e-procurement portal only using any of the four modes. 1) Credit Card. 2) Direct debit using Internet banking 3) NEFT( National electronic fund transfer 4) OTC (Over the counter using bank challan).

IMP: Bidders should read all the terms and condition which is uploaded separately with specification details before bidding.

For more details regarding registration in e-procurement cell, please contact e-procurement help desk Ph: 08046010000 / 08068948777 from 9.00 a.m. to 9.00 p.m. on all working days.

The bidders need to register with e-procurement portal and to obtain User ID and Password for participating in e-procurement.

Very Imp: BIDDER SHOULD GO THROUGH THE TENDER DOCUMENT WHICH WAS UPLOADED THOURGHLY BEFORE SUBMITTING THE TENDER.

Technical Criteria

Past Experience

The bidder should have executed at least one similar supply (Groceries ) contract of value not less than 50% of the amount put tender (i.e. 80% of Rs.7,66,00,000/-) in any one of the last three financial years i,e 2022-23, 2023-24 & 2024-25to government Organization/ Govt. Aided Institution.

Work Done Certificate

The bidder should submit at least Three satisfactory Certificates for supplies to the government Organization/ Govt. Aided Institution for having supplied not less than Rs.1 crore of similar Groceries individual supply contract Certified by competent Gazette officer along with purchase order. In any of the in any of the last three financial years i.e. 2022-23, 2023-24 & 2024-25

Work Done Certificate

Capabilities of Vendor

Bidder shall be a company, firm, or individual proprietorship, Non-governmental Organization who are registered under law in force under any Government competent authority

Others -- Company/Firm or Individual Registration copy

Bidder has to upload Photo copy of valid ISO certificate for supply of Groceries.

Others -- Bidder has to upload Photo copy of valid ISO certificate for supply of Groceries.

The Bidder has to furnish the details of the established Head Office including telephone Number, E-mail address, fax number and the mobile numbers of the person who is authorized to contact.

Others -- Profile

Bidder should submit valid F.S.S.A.I (Food Safety and Standards Authority India) license issued by the competent authority under FSS Act- 2006 (License must be Renewal for 2025-26).

Others -- FSSAI Certificate

The Bidder should have Godown own/rented building in Mysore. Rented/Leased godown (should upload valid rental/lease agreement, Title deed in the name of owner and recent tax paid receipt) For own godown (Title deed in the name of bidder and recent tax paid receipt from concerned authority.)

Others -- Godown agreement

Financial Status

The bidder in his name should have achieved average financial turnover of value not less than 2 times the amount put to Tender i.e. Rs.2 x Rs.7,66,00,000/-in the previous 3 financial years. Copies of Turnover Certificate by Chartered Accountant shall be uploaded.

Audited CA Certificate of Annual Turnover

To upload Photo copy of the acknowledgement of Income Tax Returns filed in the last 3 years with form 3CB and 3CD i.e., 2022-23, 2023-24 & 2024-25 along with Income tax Return Acknowledgement - Copies of Income tax Assessment of previous three years.

ITR Filed Copy (Mentioning PAN)

Others

Bidder should have GST clearance and Professional tax Clearance and PT/GST Registration License. Should upload Certificate issued by the commercial tax department as on 31/03/2025.

Others -- PT and GST Clearance Certificates

Bidder should submit the valid packaging license issued by the Weight and Measurement department (license must Renewal for 2025-26).

Others -- Packaging License

Solvency Certificate should be issued by Nationalized, Scheduled bank for the amount of 10% of tender amount.

Others -- Solvency Certificate

Tenderer should submit the Self Declaration stating that the firm is not black listed and there is no legal cases against the Agency by Government and other institutions also the Tenderer is a non-elected member in any of the local bodies/Government/Semi-Government/Organizations/Institutions and to swear on that he will not Supply Refurbished items, in Rs. 500/- Non-Judicial e-stamp Paper

Others -- Self Declaration

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹11.5 L

Important Dates

Last Activity

14 May 2025

Published

14 May 2025

Bid Opening

21 Jun 2025

Download Ends

4 Jun 2025

Pre-Bid Meeting

4 Jun 2025

BOQ Preview

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KASTHOORI METHI

•

BEDIGE CHILLI POWDER

•

PULIOGARE POWDER

•

CORIANDER POWDER

•

RED CHILLI POWDER

•

CORIANDER SEEDS

•

BENGAL GRAM DAL

•

TURMERIC POWDER

Documents

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NIT Documents

Groceries.pdf

Tender Document • 1.49 MB

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Tender ID

Karnataka

Retender

Goods

Supplying of Groceries to the Hostels of University of Mysore, Mysuru under rate contract for the period of one year on monthly requirement basis.

University of Mysore

Mysore University Mysore | Karnataka

Amount: Refer DocsCloses: 19 Jun 2025Closed

Tenderkart AI

Reads all tender documents

Eligibility, documents, scope and key termsEligibility, required documents, scope of work and key terms of this tender, in one click.

Timeline

Published14 May 2025
Closed19 Jun 2025
Retendered14 May 2025