Grease Synthetic NLGI 2 etc.

i. Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have satisfactorily executed at least one single purchase order for a minimum of 20 percent of the total tender quantity of Zonal Railways/PUs/ CORE for the tendered item [OR] for the items having same specification, but of different sizes/ ratings/capacities, during 5 (five) previous financial years and current financial year up to date of tender closing. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. ii. All other offers, who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para (i) above and provided they are able to demonstrate their Capacity-cum Capability to manufacture the tendered item, can be considered only for developmental order up to 20 percent of the net procurable quantity. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents as per Annexure shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them.

OEMs can authorize and give Tender Specific Authorization to its agent / dealer to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railway's order is carried out by the nominated agency (as the case may be) at the manufacturer's premises, failing which their offer is liable to be rejected. Trading enterprises and authorized agent / dealer of OEM will not be extended any MSE benefits. Such enterprises are required to deposit EMD mandatorily else their offer will be considered as unresponsive and will be summarily rejected.

Delivery of the material is required directly to each of the consignee(s). In case of multiple consignees, Delivery at single point is not acceptable. In case tenderer quotes for delivery of entire tendered quantity to one consignee against Railway's present requirement of delivery to multiple consignees, such offer shall be considered valid only for quantity required as per tender schedule by the consignee to whom delivery is offered by the tenderer and it shall be considered that there is no offer for the remaining consignees without any back reference.

EMD Clause: Tenderers are required to deposit Earnest Money equivalent to the amount mentioned in the tender document. There shall be no exemption from submission of Earnest Money for any tender or by any tenderer except as per Para 3.3 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025). All vendors, exempted from submitting EMD, irrespective of the type of tender, i.e., Single, Limited or Open, shall be required to sign a Bid Securing Declaration as per proforma available on bidders interface for payment of EMD on IREPS portal. Offers of tenderers, who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected.

Only make: IOCL/BPCL/HPCL/BALMER & LAWRIE is suitable for this tender .

The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. The purchaser will not reimburse any GST paid by the supplier due to mis-classification.

Firm must be GST registered with concerned statutory authorities, otherwise offer will be summarily rejected. All the bidders / tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/her/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Tenderers are requested to read the Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) carefully before submission of bids.

Please browse Para 2.4.1 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) to avail the benefit of public procurement policy for goods produced and services rendered by Micro and Small Enterprises (MSEs) by Central Ministries / Departments / Public Sector Undertakings (PSUs).

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/revisions thereof.