MOTOR PINION 15 TEETH

Special Eligibility Criteria

1. 1

   Earnest Money Deposit [EMD] will be payable as per Rly. Board letter no. 2004/RS(G)/779/11/PT Dtd. 23/12/2019. 1. Earnest Money Deposit(EMD) for stores Tenders : 1.1: There shall be no exemption from submission of EMD for any tender or by any tenderer except following : a] EMD shall normally not be called against limited tenders with estimated value up to Rs. 25 Lakhs (including single tenders, global limited tenders) If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on case to case basis. (b)Micro & small Enterprises (MSEs) registered for the tendered item in terms of Railway Board%u2019s letter no. 2010/RS (G)/363/1 dated 05/07/2012 (c) Other Railways and Government Departments in terms of Railway Board letter no. 2004/RS (G)/779/11 dated 24/07/2007 (d) Indian ordinance Factories in terms of Railway Board letter no. 92/RS (G)/363/1 dated 08/04/1993 (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Board%u2019s letter no. 2003/RS(G)/779/5 dated 10/09/2004. (f) Vendors registered with Railways for the trade group of the item tendered. (g) Vendors appearing on the approved vendor lists of RDSO/Pus/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2 :Offers submitted without EMD shall be summarily rejected 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows- I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period.

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2. 2

   Bulk procurement is reserved to be procured from CLW Item ID: 2101006 , approved sources. Approval status shall be reckoned as on the date of tender opening and not thereafter, unless it is a case of removal / suspension /banning. Minimum 80% of the net procurable qty. shall be ordered on the approved vendor
3. 3

   If the tendering firm (s) is not approved by CLW/PUs/CORE etc as an approved vendor, then they must submit their credentials details i.e. Machinery and Plant, Testing Facilities, QAP, Technical Manpower etc. Offers from such new / developmental tenderers may be considered for developmental / trial orders up to a maximum of 20 % quantity only after confirmation of their capacities / capabilities by CLW / PUs / CORE etc. Failure to furnish requisite credentials details i.e Machinery and Plant, Testing Facilities, QAP, Technical Manpower, etc will make their offer liable to be ignored

   Document optionalConfirmation required
4. 4

   In case the offer is submitted by authorised dealer of OEM, the Authorised dealer should submit valid tender specific authorisation letter along with offer failing which their offer will liable to be passed over. They are also required to furnish the requisite EMD alongwith offer (unless exempted) failing which the offer will be summarily rejected.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

   Document optionalConfirmation required
2. 2

   SECURITY DEPOSIT (SD): Firms to deposit SD, if applicable, as per para 600 of instructions to tenders for electronic tenders and general conditions of tender of Western Railway Version-14 of JUNE 2024 attached with tender.

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3. 3

   ADVANCE ACCEPTANCE/COUNTER OFFER AND DELIVERY PERIOD: The delivery period in Store Procurement cases shall be reckoned from the date of issue of Advance PO/Letter of Advance Acceptance/Letter of Acceptance.
4. 4

   LD Clause: Recovery of Liquidated Damage (LD) shall be levied @1/2% (half percent) of the price of store per week or part of the week during which delivery is accepted and the upper limit for recovery of Liquidated Damages in supply contract is 10% (ten percent) of the valueof contract irrespective of delays, unless otherwise provided, specifically in the contract.
5. 5

   Offer validity shall be 90 days from the date of opening of the tenders otherwise offer will be summarily rejected..
6. 6

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection by Consignee. If the total value exceeds Rs. 5.00 lakhs, then Inspection will be done by TPI.
2. 2

   Place of Inspection be indicated with complete address. Traders/Authorized dealers should mention name of Manufacturer along with complete address for inspection of material.
3. 3

   Single use plastic (thickness less than 120 micron or as notified by GOI time to time) shall not be used in packing of material by the firm against the PO, if placed against this tender.
4. 4

   Place of Inspection be indicated with complete address. Traders/Authorized dealers should mention name of Manufacturer along with complete address for inspection of material.

   Document optional
5. 5

   MSE :Purchase Preference as per MSE shall be considered as per para 10.0 of Part 'B' of Instructions to tenderers & General Condition of Contract, revised on September 2021 version 2021/1 available at IREPS portal at link www..ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021.1.pdf

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6. 6

   FOR: In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract / tender. Firm must quote FREE at destination rates, movement by road only, clearly indicating transport charges. Railway reserve the right to Passover such offer.
7. 7

   MARKING : Manufacturer to mark his name and date of manufacture as per drawing, wherever indicated, or at a location where it may not get obliterated in service on the item being supplied by them against the purchase order. Supplies received without this are liable to be rejected by consignee.
8. 8

   All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/ rates are as per GST Law. Successful tenderer should submit an undertaking that he will pay GST collected from Railway within due date and upload the payment details in GSTIN to enable Railway (purchaser) to obtain input tax credit. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority. Bidders are instructed to quote correct HSN No. and corresponding GST rate.

   Document optional
9. 9

   COLLECTION BACK SCHEME FOR PACKING WASTE UNDER SWM: COLLECTION OF NON- BIODEGRADABLE SOLID WASTE AFTER SUCCESSFUL DELIVERY OF THE PRODUCT/MATERIAL FROM CONSIGNEE PLACE WILL BE ARRANGED BY THE SUPPLIER.
10. 10

    Warranty/Guarantee: As per IRS terms and conditions of contract or Specification whichever is higher.
11. 11

    Cartel Clause : As per clause 2.0 of General Conditions of the Tender contained in Instructions to Tenderers and General Conditions of Contract version 2021/1 available at document type-Tender conditions available on site- https://www.ireps.gov.in/epsn/works/irepsDocuments.do
12. 12

    Make in India policy : This tender is issued as per public procurement policy 2017 or latest issued by GOI. Consideration of offers and classification of firms under Make in India policy will be done accordingly.
13. 13

    1. As per Latest guidelines of The Ministry of MSME, Govt of India, All benefits shall be extended to MSE if they are having UDYAM Registration certificate. Please submit the Udyam certificate along with offer otherwise offer will not be considered for any benefit applicable to MSE firms. UAM /NSIC/DIC or any other documents are not valid for consideration for benefit to MSE. Please ensure to submit Udyam Certificate alongwith offer. 2. Please submit complete Udyam certificate indicating social status of the MSE. 3. MSE benefit will not be given to the traders/dealers. 4. Medium scale enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small enterprise otherwise they will not be considered benefit under MSE scheme.

    Document optional
14. 14

    Compliance of Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from a bidder of a country which shares a land border with India I. Any bidder from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. II. "Bidder" (Seller / Service Provider) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person,participating in a procurement process. III. "Bidder from a country which shares a land border with India" for the purpose of this Order means: - A An entity incorporated, established, or registered in such a country; or B. A subsidiary of an entity incorporated, established, or registered in such a country; or C. An entity substantially controlled through entities incorporated, established, or registered in such a country; or D. An entity whose beneficial owner is situated in such a country; or E. An Indian (or other) agent of such an entity; or F. A natural person who is a citizen of such a country; or G. A consortium or joint venture where any member of the consortium or joint venture falls under any of the above IV. The beneficial owner for the purpose of (iii) above will be as under: 1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has a controlling ownership interest or who exercises control through other means. Explanation%u2014 a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per cent. of shares or capital or profits of the company; b. "Control" shall include the right to appoint majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements; 2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of the partnership; 3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals; 4.Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

    Document required
15. 15

    5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership. V. An Agent is a person employed to do any act for another, or to represent another in dealings with third person. Continuation of Land Border condition: VI. The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the Competent Authority. Any false declaration and non-compliance of the above would be a ground for immediate termination of the contract and further legal action in accordance with the laws. Following self-declaration shall be given by all bidders along with tender. SELF DECLARATION CERTIFICATE FOR TENDERERS (To be submitted on Bidders letter head) Tender No.____________________________________ Dated ______________ " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that the firm is not from such a country or, if from such a country, has been registered with the Competent Authority, I hereby certify that the firmfulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached]'. Date: _ Bidders Signature with Seal SELF DECLARATION CERTIFICATE FOR TENDERERS WHERE POSSIBILITY OF SUBCONTRACTING EXISTS (To be submitted on Original Bidders letter head) Tender No.____________________________________ Dated ______________ " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the Competent Authority., I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached]'. Date: _ Bidders Signature with Seal

    Document required
16. 16

    In case there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre decided tender criteria. Such orders on developmental sources shall be treated as bulk orders.

1. 1

   For open tenders, where total tender value is less than Rs. 25 Lakhs, EMD shall be @ 2% as per Railway Board's letter no. 2004.RS(G)/779/11/Pt. dtd. 23.12.19.