MAINTENANCE RUBBER KIT

Special Eligibility Criteria

1. 1

   1.1 In normal circumstances, Regular bulk order(s) of minimum 80% of NPQ shall be placed on the tenderer having Relevant past performance as defined in the following Para 1.1.1. Further, balance quantity upto 20% of the NPQ may be ordered on newsources also, as developmental order(s), on the basis of capacity cum capability of the source as defined in Para 1.1.2. 1.1.1 Relevant Past performance for Regular orders: Regular Bulk Order: Such order(s) will be placed on the manufacturer(s) or its authorized agent. The manufacturer must have satisfactorily executed at least one single purchase order of Zonal Railways/ PUs/ CORE for the tendered item [OR similar items, which shall be defined in the tender document] for a minimum of 20 percent of total tendered quantity during previous three year. This period of three years shall be counted with respect to date of tender closing. The onus of submission of requisite documents in support of their past credentials such as (i) Receipt Notes/Proof of acceptance of material by consignee and/ OR (ii) Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee rest with the Bidders. Furnishing of false declaration shall lead to termination of contract besides initiating further punitive actions as per the Law in vogue. In case, the tenderers do not submit the requisite documents as per Annexure shall be taken as their not Annexure shall be taken as their not having any such past performance and/or capacity, the tender will be decided on the basis of their past supply performance records as available with the Purchaser [if any] and no back reference shall be made in this regard. In case tenderer participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but these will not be considered as performance for placing bulk order in case of change of Principal. 1.1.2 Capacity-cum-Capability for Developmental order: Firms who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para 1.1.1 above can be considered for developmental orders provided they are able to demonstrate their Capacity-cumCapability to manufacture the tendered item. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Yes Yes

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Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviation[preferably nil?
3. 3

   Have you mentioned MAKE/BRAND of OEM?
4. 4

   Have you attached any performance statements separately?
5. 5

   Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid.
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Have you quoted correct GST rate and HSN code of your offered product.
12. 12

    Have you read and accepted tender conditions?
13. 13

    H a v e you kept your offer validity as per "Condition for Responsiveness of Offer"?
14. 14

    Have you quoted price on the basis of free delivery to destination, indicating the break up ?
15. 15

    Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I/Class II Local Supplier"?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing eclaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

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2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024. The SD amount shall be @ 5% of Contract Value as mentioned in Clause 24.3 o f Section I I of CENTRAL RA I LWAY B I D D O CU M E N T (Updated) Documents Revised January - 2024. Bidders (except approved vendors for tendered item / i t e m s ) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer. Offers f r o m fi r m s denying t o p a y Security Deposit will be summarily rejected.

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3. 3

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024.

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4. 4

   MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit.

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5. 5

   In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change

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6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.Security Deposit will be summarily rejected.
7. 7

   Goods & Services Tax (GST): As per Clause 9.0 a n d all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024.
8. 8

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shallbe immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer%u2019s bid

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9. 9

   In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

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10. 10

    Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of a l l t h e inputs used in t h e manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

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11. 11

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].
12. 12

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Vendors claiming MSE benefit/preferential treatment ,despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.

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13. 13

    The benefits of MSME Policy in respect of a particular item shall be given only to those MSEs which are registered for that item /group under Udyam Registration such that 2/4/5-digit NIC code/Description covers the broad description of the tendered item or the manufacturing process of the tendered item broadly.

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14. 14

    Vendors which are Large Scale Industry or consortia of MSEs formed by NSIC, must upload w i t h offers, quantum of sub contracts given to Micro and Small Enterprises (in percent of order value) for goods to be supplied against this tender.

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15. 15

    Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Notes:- i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer i. e. complete UDYAM certificate indicating social status of the MSE. iii). MSE benefit will not be applicable for the traders/authorized dealers/agents. iv). Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.
16. 16

    As time is the essence of contract, the tenderer are to note the Railway's required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways' specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.

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17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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1. 1

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.