SET OF HARDWARE CONSISTS OF ZINC PLATED

Special Eligibility Criteria

1. 1

   Bulk purchase (minimum 80% of Net Procurable Quantity) will be made only from Approved Vendors i.e. those vendors appearing in directory of approved vendors of CLW as available on U-VAM for Item ID 2100143. The approval status of the firm for the said item will be reckoned as on the date of tender opening and not thereafter. The offers from developmental vendors" may be considered for developmental orders totalling up to 20% of the net procurement quantity. Ref: Clause 3.0 of Section II of CENTRAL Railway BID DOCUMENT (Updated Latest). Developmental vendors shall be eligible for consideration only if they hold unconditional approval status in U-VAM as on the date of tender closing. Developmental vendors reflected in the CLW Vendor Directory with conditional approval/General Remarks (e.g., field trials, prototype approval, limited or temporary approval etc.) shall not be eligible for order placement. The status of the vendor (i.e. approved or developmental vendor) shall be reckoned as available in U-VAM on the date of tender closing date and not thereafter. However, cases of downgrading/removal/suspension/banning etc., after closing date of tender, shall be taken into account while considering the offers. Note: If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency or appearing in Vendor Directory reflected on U-VAM, then such offer will be treated as if the same has been received from an unapproved source. offers. Bidders should submit documentary evidence failing which offer is liable to be ignored.

   Document optionalConfirmation required
2. 2

   The firms/tenderers who are not appearing in U-VAM as Approved/Developmental Vendors of nominated vendor/ source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/ developmental vendor in the vendor directory maintained in U-VAM.

   Document optionalConfirmation required
3. 3

   Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or ii) a majority of its shareholding or effective control of the entity is exercised from India, or iii) more than 50 Percent of the value of the item being supplied has been added in India/ yes/ yes/Not Allowed 3) The firms/tenderers who are not appearing in U-VAM as Approved/Developmental Vendors of nominated vendor/ source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/ developmental vendor in the vendor directory maintained in U-VAM

   Confirmation required

Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviation[preferably nil?
3. 3

   Have you mentioned MAKE/BRAND of OEM?
4. 4

   Have you attached any performance statements separately?
5. 5

   Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid.
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Have you read and accepted tender conditions?
12. 12

    Have you quoted correct GST rate and HSN code of your offered product.
13. 13

    Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
14. 14

    Have you quoted price on the basis of free delivery to destination, indicating the break up ?
15. 15

    Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I/Class II Local Supplier"?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing eclaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

   Document optionalConfirmation required
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024. The S D amount shall be @ 5 % of Contract Value as mentioned in Clause 24.3 of Section II of C E N T R A L R A I L W A Y B I D DOCUMENT (Updated) Documents Revised January - 2024. Bidders (except approved vendors f o r tendered item / i t e m s ) claiming exemption from paying SD must upload requisite document towards such claim, along with t h e offer. Offers f r o m firms denying t o p a y Security Deposit will be summarily rejected.

   Document optionalConfirmation required
3. 3

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024.

   Document optionalConfirmation required
4. 4

   MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit.

   Document optionalConfirmation required
5. 5

   In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small or medium) it was in before the re- classification, for a period of three years from the date of such upward change

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6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.Security Deposit will be summarily rejected.
7. 7

   Goods & Services Tax (GST): As per Clause 9.0 a n d all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024.
8. 8

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shallbe immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer%u2019s bid

   Document optionalConfirmation required
9. 9

   In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the R a i l w a y shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [ RC M ] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
10. 10

    Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used i n t h e manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

    Document optionalConfirmation required
11. 11

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].
12. 12

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Vendors claiming MSE benefit/preferential treatment ,despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.

    Document optionalConfirmation required
13. 13

    The benefits of MSME Policy in respect of a particular item shall be given only to those MSEs which are registered for that item /group under Udyam Registration such that 2/4/5-digit NIC code/Description covers the broad description of the tendered item or the manufacturing process of the tendered item broadly.

    Document requiredConfirmation required
14. 14

    Vendors which are Large Scale Industry or consortia of MSEs formed by NSIC, must upload with offers, quantum of sub contracts given to Micro and Small Enterprises (in percent of order value) for goods to be supplied against this tender.

    Document optionalConfirmation required
15. 15

    Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Notes:- i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer i. e. complete UDYAM certificate indicating social status of the MSE. iii). MSE benefit will not be applicable for the traders/authorized dealers/agents. iv). Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.
16. 16

    As time is the essence of contract, the tenderer are to note the Railway's required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways' specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.

    Confirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) Documents Revised January - 2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.