Quotation (single bid sealed envelopes) for Appointment of Event Management Firm for SCIs 65th Anniversary Celebrations - Limited tender

THE SHIPPING CORPORATION OF INDIA LTD

Subject: Quotation (single bid sealed envelopes) for Appointment of Event Management Firm for SCI's 65th Anniversary Celebrations – Limited tender.

PRICE OFFER FORM

Legends: Unit rates without GST and GST (%) to be filled by bidders

S. No. Particulars Specifications Size Qty Unit Rate without GST All inclusive cost without GST Indicate GST (%)

1 Communication design (creative concept & design for teasers, save-the-date, invitation, RSVP e-mailers) Includes Teaser Video/Coming Soon 1 1 0

Save the Date Video

Count down Flyers

Digital Invitation / RSVP Link

2 Digital registration & guest management system (dashboard, QR entry, tagging), internet connectivity for registration WhatsApp Messages and Emails with entry QR code 1 1 0

Dashboard with department wise attendance

Scanner Software for attendance confirmation on event day

3 Automated QR-code based entry/access system 5 iPads for 5 counters 1 1 0

FABRICATION & DECOR

4 Entrance arch in MDF and vinyl (fabrication & branding) - 18ft x 16ft As per SCI approved design 288 1 0

5 Standee in MDF and vinyl - 4ft x 8ft As per SCI approved design 32 12 0

6 Registration desk in MDF and vinyl – customized backdrop - 22ft x 10ft As per SCI approved design 220 1 0

7 Registration desk manpower – hostess (female) Hostess 1 4 0

8 Registration desk manpower – volunteer (male) Volunteer 1 6 0

9 Wristbands for workers/staff Paper band in Different Categories 1 200 0

10 Legacy wall in MDF and vinyl / sunboard (fabrication & branding) - 24ft x 10ft As per SCI approved design 240 1 0

11 Photo booth - 15ft x 10ft As per SCI approved design 150 1 0

12 360-degree photo booth As per SCI approved design 1 1 0

13 Perfume/fragrance bar for 500 guests Setup Cost with Raw Material, Perfume Pouch with Bottles 500 1 0

14 AR/VR engagement activity - 1 1 0

15 Main stage platform Indicative size 80ft x 40ft x 3ft (Including Everything) 3200 1 0

16 Customised side panels as per indicative photos in quotation document 6ft x 16ft 96 1 0

17 Customised podium with branding LED Podium 1 2 0

18 Platform for performing artists 10ft x 10ft x 1.5ft 100 6 0

19 Platform for performing artists (with wheels) 6ft x 6ft x 1.5ft 36 4 0

20 Ceremonial stand for lamp lighting - 1 1 0

21 Preview stand on floor Preview TV 1 2 0

22 Console masking 32ft x 4ft 128 1 0

23 Black masking 10ft x 10ft 100 4 0

24 Step for stage 12ft 1 2 0

25 Floral decor – stage periphery 75 running ft 75 1 0

26 Floral decor – top of podium 6 running ft 6 1 0

27 Floral decor – table centre pieces - 1 6 0

28 Floral decor – ceremonial lamp - 1 1 0

29 Floral decor – entry/exit & designated areas 75 running ft 75 1 0

30 VIP single-seater sofas (for dignitaries) - 1 8 0

31 Coffee tables - 1 4 0

TECHNICAL – AUDIO VISUAL

32 Curved LED video wall on centre stage Indicative pixel pitch P2.9, approx. 66ft x 16ft 1056 1 0

33 Media server (4K, primary) Watchout 1 1 0

34 Media server with backup (for playback/content management) - 1 2 0

35 Media server operator - 1 1 0

36 Seamless video switcher - 1 1 0

37 Cabling – HDMI/signal, live feed & webcast/streaming setup - 1 1 0

38 LED fiber transmitter & associated cabling - 1 1 0

39 Video jockey / content operator - 1 1 0

40 Delay video LED / LCD screen (65 inches) with stand 65 inches 1 6 0

TECHNICAL – SOUND

41 PA system with delay speakers - 1 1 0

42 Stage monitors - 1 6 0

43 Podium microphones - 1 2 0

44 Cordless/collar microphones - 1 8 0

45 Mixer at sound console - 1 1 0

46 Miking for live instruments - 1 1 0

47 Side-fill speakers - 1 4 0

48 DJ console - 1 1 0

49 Tech Rider - 1 1 0

50 Sound engineer - 1 1 0

51 Sound operator - 1 1 0

TECHNICAL – LIGHTING

52 Profile spotlights – 19-degree - 1 12 0

53 Profile spotlights – 26-degree - 1 12 0

54 Profile spotlights – 15-30 degree zoom - 1 12 0

55 PAR spotlights – 25-45 degree zoom - 1 24 0

56 Fresnel spotlights - 1 10 0

57 RGB LED PAR lights (stage wash) - 1 38 0

58 Moving head lights - 1 16 0

59 LED wash lights - 1 18 0

60 Tambour/bar lights - 1 8 0

61 Strobe lights - 1 8 0

62 Batten lights - 1 10 0

63 Blinder lights - 1 4 0

64 Haze machine - 1 2 0

65 Follow spot light - 1 1 0

66 Lighting console/mixer - 1 1 0

67 Lighting engineer - 1 1 0

68 Rostrum/support structure for LED video wall - 1 12 0

69 TRUSS for Lights to Hang Covering all Sides of Stage 1 1 0

POWER & COMMUNICATION

70 DG set – 250 KVA (for LED video wall) DG set – 250 KVA (for LED video wall) 1 1 0

71 DG set – 125 KVA (for lighting) DG set – 125 KVA (for lighting) 1 1 0

72 Additional/extra power cabling Additional/extra power cabling 1 1 0

73 Power distribution hub Power distribution hub 1 1 0

74 Distribution panel Distribution panel 1 1 0

75 Cable/wire management (ramps, covers) Cable/wire management (ramps, covers) 1 10 0

76 Licensed electrical engineer (safety audit/compliance) Licensed electrical engineer (safety audit/compliance) 1 1 0

77 Theme-based content creation for LED wall & standees - 1 1 0

EVENT SERVICES (PHOTO & VIDEO COVERAGE)

78 Videographer - 1 2 0

79 Photographer - 1 2 0

80 Live camera feed cabling (optical fibre) - 1 1 0

81 Live vision mixer - 1 1 0

82 Vision mixer operator - 1 1 0

83 Talkback/intercom communication system Clear comm for Crew 1 6 0

84 Edited photographs & video reels for social media Post-event deliverable 1 1 0

ARTIST & PERFORMANCE (INDICATIVE — FINAL LINE-UP SUBJECT TO SCI APPROVAL)

85 Live choir/band performance - Grand Choir by Tejas & Mitali Indicative strength: 21-piece ensemble 1 1 0

86 Anchor / Master of Ceremonies (bilingual, experienced in corporate events) - RJ Mantra - 1 1 0

87 Sand art performance with narrator (depicting SCI's journey / history) - 1 1 0

LICENSES & PERMISSIONS (EXCLUDING CATERING)

88 Music/performance rights licensing (e.g., IPRS, PPL, Novex, ISRA, RMPL or equivalent, as applicable) Bidder to obtain all applicable statutory licenses for music/performance used at the event (License cost will have additional celebrity license) 1 1 0

89 Statutory clearance for generator set (local authority/electrical inspectorate) - 1 1 0

Total cost (without GST) 0

a) This Scope of Work issued is indicative only and it is expected to execute the jobs as decided between the contractor and SCI Officials mutually.

b) The rates quoted should be all inclusive basis, inclusive of agency / management fee, engineer / technicians/ controller / labours, material, fabrication, manpower, transportation, installation and dismantling, scaffolding (if required), etc. scope of work specified above and no additional amount is payable over and above the quoted rates. GST must be mentioned separately in Price Offer Form.

c) Design approvals: All fabrication, branding and creative elements (entrance arch, backdrops, legacy wall, stage design, content, etc.) are subject to prior written approval by SCI before execution.

d) Taxes & Statutory / Licenses payments: GST, as applicable to be shown separately price offer form

e) Statutory compliance: The selected bidder shall be responsible for obtaining all licenses, permissions and statutory clearances relevant to their scope of work (including but not limited to music/performance licensing and DG-set clearances), unless otherwise agreed in writing.

f) Variations: Any item, quantity or service required over and above this SOW shall be treated as a variation, to be quoted separately and approved in writing by SCI prior to execution.