FINE MICROFIBER CLEANING CLOTH,

Special Eligibility Criteria

1. 1

   1.Bulk procurement of this item will be made from proven source having performance for supply of tendered item or similar category item (with same specification but with different Colour)to any of Railways or PUs for quantity not less than 20 percent of total tendered quantity in last 3 years from tender closing date 2. Firm should submit documentary evidence as proof of execution of PO, such as copies of R.Notes/CRAC/CRN/completion report. Failure to submit necessary documentary evidence along with offer will imply that firm has no such performance and the offer will not be considered for bulk order. 3. Firms supplied tendered item to Western Railway in last 3 years from tender closing date will also be considered for order based on the records available with the Railway 4. Item to be procured from OEM or their authorized dealers. Authorized dealers to quote along with the Tender specific authorization / Dealership Certificate from OEM.

   Document required
2. 2

   The tender will be governed by Railway Board letter No.2020/RS(G)/779/ 2 dtd. 12/06/20 and 2015/RS(G}/779/5(Vol.l) dated 24/09/2020 & 2015/ RS(G)/779/5(Vol.III) dated 12.07.2020 for Public Procurement (Preference to Make in India). Since, there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only with minimum local content of 50% or more and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017-Revision Regarding issued by Ministry of Commerce and Industry order No. P-45021/2/2017-PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Please refer to para 1800 of WR bid document of INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-14 of June 2024 attached with tender.
3. 3

   Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases), Version- 14 of June 2024. a) OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The Authorized Dealer/Agent should upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. e) Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/ dealer. Such offers will be treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim and such bids will be summarily rejected. f) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product and such bids will be summarily rejected. g) In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. h) Traders/Authorized Dealers/ Agents are not eligible to avail the benefits extended to MSEs under the Public Procurement Policy. i) Authorized agent quoting on behalf of a manufacturer will not be exempted from remitting Earnest Money Deposit (EMD) / Security Deposit (SD), owing to any of the exemptions applicable to the manufacturer represented by them.

   Document required

Commercial-Compliance

1. 1

   Earnest Money Deposit : Earnest Money Deposit (EMD) for stores Tenders.1.1: EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted following:(a) EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders)(b) Micro & small Enterprises (MSEs) registered for the tendered item.(c) Other Railways and Government Departments.(d) Indian ordinance Factories.(e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway.(f) Vendors registered with Railways for the trade group of the item tendered.(g) Vendors appearing on the approved vendor lists of RDSO/ PUs/CORE, subject to approval status being valid on the date of tender closing.(h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall beexempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD.(j) KVIC and ACASH shall be exempted from EMD for items supplied by them.1.2: Offers submitted without EMD shall be summarily rejected.1.3 EMD amount will be as (Rounded off to nearest higherRs 10 (Ten)-(i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @ 2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs.1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/ we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/ Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period.

   Document required
2. 2

   WARRANTY / GUARANTEE : As per Clause 1200 of the INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-14 of June 2024 or latest with all corrigendums and amendments, if any along with all latest RB guidelines issued before the tender closing date.In the event of any conflict, Clause of the Technical Specifications shall prevail.

   Document optional
3. 3

   Security Deposit : SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 along with correction slips/amendments if any, before tender closing date. Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected

   Document optional
4. 4

   LIQUIDATED DAMAGES (LD) ONDELAYED SUPPLY : LD Clause: Recovery of Liquidated Damage (LD) shall be levied @1/2% (half percent) of the price of store per week or part of the week during which delivery is accepted and the upper limit for recovery of Liquidated Damages in supply contract is 10% (ten percent) of the value of delayed supply irrespective of delays, unless otherwise provided, specifically in the contract. Orders on developmental vendors shall be developmental orders and treated as such, specifically, with regard to applicability of liquidated damages for delayed supplies and levy of general damages as per Railway Board letter no-No. 2001/RS(G)/779/7 Pt 2 dated 25.06.2018.
5. 5

   Goods and Services Tax (GST) : As per clause 0906 of INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-14 of June 2024 or latest with all corrigendums and amendments, if any, issued before the tender closing date shall be applicable.
6. 6

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection by:CONSIGNEE .If total value of purchase is above Rs. 5 lakh. then Inspection done by TPI Agency.
2. 2

   Local Content : Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self- certification that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made.

   Document required
3. 3

   MSE Purchase Preference : The purchase preference to MSEs shall considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes: i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MESs) must necessarily upload relevant documents with their offer .i. e. complete UDYAM certificate indicating social status of the MSE. iii). MSE benefit will not be applicable for the traders/authorized dealers/agents. iv). Vendors claiming MSE benefits/preferential treatment, despite upward re- classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

   Document required
4. 4

   FOR : Delivery is to be made on FOR-Destination basis only adhering to para 2100 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 In case of road delivery, the date of delivery at destination(consignee's end) shall only be treated as date of delivery irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract / tender.
5. 5

   Goods and Services Tax (GST) : The offers shall be evaluated based on the GST rates as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.

   Document optional
6. 6

   SD Forfeit : The purchaser shall be entitled and it shall be lawful on his part to forfeit the SD in whole or in part in the event of any default, failure or neglect on the part of the contractor in the fulfilment or any other contract with the purchaser or any part thereof to the satisfaction of the purchaser .The purchaser shall also be entitled to deduct from the said deposits any loss or damage which the purchaser may suffer or be put by reason of or due to any act or other default, recoverable by the purchaser from the contractor in respect of the contract under reference or any other contract and in either of the events aforesaid to call upon the contractor to maintain the security deposit as its original limit by making further deposits provided further that the purchaser shall be entitled to recover any such claim from any sum then due or which at any time thereafter may become due to the contractor under this or any other contracts with the purchaser. Wherever the supplies are to be delivered in more than one instalment/lot, each such instalment/lot forms a severable contract. In case of failure by contractor to meet deliveries for any instalment/lot, purchaser may cancel the contract for defaulted quantity by forfeiting SD commensurate to that instalment/lot. Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions
7. 7

   Risk purchase : Risk purchase shall not be applicable and para 3200 (ii) of Western Railway Bid Document Version-14 of June 2024 is deleted. Wherever, SD has been exempted, for any reason and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable, if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
8. 8

   Make in India : Make in India policy shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document required
9. 9

   MARKING : Manufacturer to mark his name and date of manufacture as per drawing, wherever indicated, or at a location where it may not get obliterated in service on the item being supplied by them against the purchase order. Supplies received without this are liable to be rejected by consignee.
10. 10

    Firm to note that single use plastic should not be used in packing, if material to be supplied otherwise it will be rejected. Collection of non-biodegradables old waste after successful delivery of the product/material from consignee place will be arranged by the supplier.
11. 11

    I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest Para 2502 (e), anti competitive practices Para 2502 (c) and obligation to proactive disclosures Para 2503. I/we understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.
12. 12

    In case of suspected cartel formation by approved sources or in case the rates available from approved source/sources are adjudged unreasonably high, the purchaser reserves the right to decide tender as per clause 2300 of WR bid document INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-14 of June 2024.
13. 13

    Technical and commercial deviations, if any, must be quoted in relevant column specified while submitting the bid.Any deviation in offer quoted anywhere else in the tender or in uploaded documents, shall be ignored and contract shall be placed after ignoring such deviations , which will be binding on the firm.
14. 14

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. (Denial of this condition not recommended)
15. 15

    No Post tender correspondence for submission of additional documents shall be entered into/entertained after opening of Technical and/or Commercial offers. Even suo-moto post Tender Closing additional documents submitted by tenderers shall be treated as Null & Void.
16. 16

    However, clarification on historical data/ shortfall information shall be submitted only in case of historical documents, which pre-existed at the time of the tender opening and which have not undergone change, since then. So far as the submission of documents is concerned with regard to qualification criteria, after submission of the tender, only related shortfall documents shall be submitted for.

1. 1

   The offer should be valid for 60 days from the date of opening of tender. No deviation from the offer validity period stipulated in the tender schedule is permitted, Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure-7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Participation in tender will be considered that following certificate has been signed by all the bidders unless otherwise specifically mentioned in its offer "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority, I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered". (Where applicable the evidence of valid registration by the Competent Authority shall be attached.) Note: Any false declaration and non- compliance of the above would be a ground for immediate termination of the contract and further legal action in accordance with the law.