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Selection of System Integrator SI for upgradation of ICCC and ITMS with Artificial Intelligence, deployment of Smart Pixel Poles, LED Curbstones, Sub-Automation Panels and allied infrastructure including 24 months Comprehensive OandM
Sagar Smart City Limited · Sagar, Madhya Pradesh2026_UAD_526466_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
4 Aug 2026
23 Sept 2026
₹4.2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender publish and online purchase start on 04/08/2026 at 10:30 HRS; purchase ends 07/09/2026 at 17:00 HRS.
Pre-bid queries due by 10/08/2026 till 11:59 PM; pre-bid meeting on 11/08/2026 at 12:00 noon at SSCL office, Sagar.
Last date of bid submission is 07/09/2026 at 17:30 HRS online on mptenders.gov.in.
Technical Proposal opens online on 09/09/2026 at 15:00 HRS via https://mptenders.gov.in.
Bid Data Sheet and clause 2.7 require minimum 180 days validity; cover-letter formats inconsistently say 90 days (see contradictions).
Implementation/CAPEX 5 months (150 days) then 24 months (730 days) comprehensive O&M, extendable by one year on satisfactory performance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No explicit Estimated Project Cost / PAC figure is printed in the NIT, Bid Data Sheet or BOQ extract; evaluation is L1 on total evaluated bid price from item-wise BOQ rates.
Cost of tender document is Rs. 20,000.00 + processing fees (non-refundable), payable online on the e-procurement portal; RFP NIT also states 20,000/- + GST.
EMD is ₹4,19,309 (INR Four Lakhs Nineteen Thousand Three Hundred and Nine Only); no exemption; paid online via mptenders portal.
Successful bidder must furnish unconditional irrevocable PBG of 3% of awarded contract value/PAC from a Nationalized/Scheduled Commercial Bank, generally within 7 days of LOI/LOA.
7% Security Deposit / Retention Money is deducted from each CAPEX and O&M running bill.
Item-rate payments on actual certified quantities: CAPEX 80% on installation + 20% on Go-Live; O&M mainly monthly/quarterly in arrears within 30 days of clear invoice after SLA deductions; no mobilisation advance.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a company/LLP/partnership/proprietorship in operations for at least five (05) years as on RFP publish date, with PAN, GST, EPF and ability to operate in Madhya Pradesh.
Average Annual Financial Turnover of at least ₹10.00 Crore during the last 3 audited financial years.
In last 9 years (ending last day of month before the month of invitation): 3 similar works ≥20% EPC, OR 2 ≥30% EPC, OR 1 ≥50% EPC (updated to current price level).
Mandatory India-based OEM authorisations for (i) High Bandwidth Backhaul Radio (6000–7000 MHz, PTP/PTMP same hardware, 2 Gbps MIMO) covering SITC + 2-year O&M, and (ii) AES-256 / FIPS 140-2 certified manet data mesh radios.
Positive net worth in each of last 2 audited FYs; Available Bid Capacity > Estimate Project Cost using (A×N×2 – B); and notarised non-blacklisting affidavit.
Joint Venture / Consortium is not allowed.
MSI must deploy specified key manpower (Team Leader, Network & Security Expert, 12 ICCC Operators across 3 shifts) as full-time Indian citizen employees, with police verification.
Misrepresentation, missing mandatory docs after deadline, conflict of interest, conditional bids, EMD/PBG defaults and false technical claims can reject, forfeit EMD and/or debar/blacklist.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Selection of System Integrator for AI upgradation of existing ICCC+ITMS, deployment of Smart Pixel Poles/LED curbstones/sub-automation panels & allied works at 3 new junctions, plus 24 months comprehensive O&M in Sagar city.
Major new supply/SITC includes AI ITMS stack, 70 edge devices, 12 industrial PoE++ switches, 30 smart pixel poles, 30 LED curbstones, 6 outdoor sub-automation panels, radios, cameras and full integration jobs.
Comprehensive O&M of existing ICCC infrastructure and city-wide ITMS field estate (illustrative inventories in RFP) on 24×7×365 basis with SLA-linked AMC.
5-month CAPEX programme from T0 through mobilisation, SITC, integration/UAT to Go-Live; then 24-month O&M concurrent with DLP.
Integrations include ICCC platform, GIS, Vahan/Sarathi e-challan, existing Milestone VMS; security per ISO 27001 practices and CERT-In hardening; SSCL retains power/bandwidth/DG fuel.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online-only two-envelope submission on https://mptenders.gov.in / www.mptenders.gov.in; Technical and Financial bids must not be submitted in physical form.
Valid DSC (Class II or Class III with signing key usage) and portal enrolment are prerequisites; all bid documents/conditions must be digitally signed before submission.
Pay tender fee/EMD online and include undertaking confirming online submission of EMD and Bid Processing Fees in the PQ bid.
Authorised signatory must sign; Power of Attorney on ₹100 non-judicial stamp paper, notarised, unless bid signed by Director/Partner/Proprietor with board resolution/authorisation in lieu.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded document set contains only Tendernotice_1.pdf, ICCCITMSRFP.pdf and BOQ_633745.xls — no corrigendum, addendum or pre-bid reply PDF is present.
Publish/purchase start 04/08/2026 10:30; pre-bid queries 10/08/2026 23:59; pre-bid meeting 11/08/2026 12:00; bid due 07/09/2026 17:30; technical opening 09/09/2026 15:00; EMD ₹4,19,309; fee ₹20,000 + processing/GST; PBG 3%; validity 180 days (operative clauses); CAPEX 5 months + O&M 24 months.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Operative Bid Data Sheet/ITB require 180 days, but PQ and price/technical cover-letter templates say 90 days.
Multiple sections conflict on whether bidders quote item rates or a single Less/Excess percentage on estimated rates.
PBG amount is consistently ~3%, but submission trigger (LOI vs LOA vs Agreement) and validity tail (60 / 90 / 120 days) conflict across clauses.
Clause 2.7 threatens 2-year debarment (and possible blacklisting) for award/PBG default; Contract Article 5 states 1-year debarment for not furnishing performance security in 7 days.
On 07/09/2026, online purchase ends at 17:00 Hrs while bid submission ends at 17:30 HRS.
Payment terms say 7% retention releasable post-DLP; Contract Article 5 says CAPEX/OPEX SD refunded with respective final bills.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask SSCL to publish the numeric Estimated Project Cost used for 20%/30%/50% similar-work tests and Bid Capacity > EPC, since no figure appears in NIT/RFP/BOQ.
Seek a definitive ruling on whether evaluation is pure item-rate L1 or single percentage Less/Excess on estimated rates, and how the portal BOQ Excess(+) field will be read.
Clarify whether both mandatory radio OEM authorisations (6–7 GHz backhaul and FIPS 140-2 manet mesh) are pass/fail even if bidder proposes alternate compliant makes, and what proof/demo is required at evaluation.
Request asset health/age/EOL lists for existing ICCC/ITMS estate and written boundary between free comprehensive AMC replacements vs SSCL-paid change-order replacements.
Ask which PBG validity tail governs (contract+90 days vs +60 vs +120 days) and whether award-default debarment is 1 year or 2 years.
Request identity of the three priority squares, ROW permissions process, night-work rules and whether SMC approvals/road-restoration standards are employer-facilitated or bidder-risk.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Full system Go-Live in 5 months with front-loaded deployment in 7 days; delay LD @ 0.5% of unexecuted work w.r.t. contract value per day, capped at 10%, then possible termination.
Detailed multi-component uptime SLAs with tiered penalty percentages; overall SLA penalty cap 10% of total order value over and above deployment penalties, with PBG revocation/termination risk.
No mobilisation advance; only 80% on installation and 20% after Go-Live; plus 3% PBG and 7% bill retention create significant working-capital lock-in over ~29 months.
Bidder must price fully comprehensive AMC for existing + new estate, restore failures without extra cost, and is deemed to have inspected sites — limited relief for latent defects except defined change-order cases.
SSCL may accept/reject any bid, vary BoQ quantities up/down binding L1 to original rates/percentage, encash PBG widely, and terminate for SLA/max-penalty or other defaults.
Empty PQ checklist page, Error! Bookmark not defined TOC entries, 90-day cover letters, civil-works bid-capacity form and mixed rate methodologies increase rejection risk for technicalities.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Sagar Smart City Limited (SSCL), Sagar Smart City Office, 2nd Floor, ICCC Building, New Collectorate Premises, Sagar, Madhya Pradesh-470002.
Address and concerned person for correspondence: Chief Executive Officer, SSCL at the ICCC Building address above; pre-bid queries only to [email protected].
No routine physical bid submission address/deadline — bids are online only; originals only if specifically summoned by SSCL to the CEO/SSCL office address.