Tender notification
The RFP's Short Term Notice Inviting Tender is dated 18.08.2026. The separate portal-publication timestamp is not printed in either tender PDF.
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Providing Consultancy Services for Preparation of Detailed Project Report (DPR) for the formation of new industrial areas including Economic Analysis, Surveying, Layout Plan Design, Preparation of Cost Estimates, Cost Structure etc., for the proposed Mulwada 4th & 5th Phase Industrial Area, Belagavi District. (Extent 487Acres 39 Guntas).
Karnataka Industrial Areas Development Board · Belagavi District, KarnatakaKIADB/2026-27/SE0262
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Aug 2026
10 Sept 2026
₹2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The RFP's Short Term Notice Inviting Tender is dated 18.08.2026. The separate portal-publication timestamp is not printed in either tender PDF.
No calendar date is printed: the notice says the last date for pre-bid queries and the pre-bid meeting are 'as mentioned in e-portal'. Queries had to reach KIADB by that portal-stipulated date; attendance was optional.
10.09.2026 up to 4.00 PM, extended from 07.09.2026 up to 4.00 PM by the 31.08.2026 pre-bid addendum/date amendment.
The PDFs do not print a final calendar date/time; they defer technical-bid opening to the e-portal. Opening is online, and a holiday moves it to the next working day at the same time and location.
90 days after the bid-submission date; the financial bid is likewise valid for 90 days from the last submission date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The tender PDFs do not state an estimated consultancy value or tender-document fee; bidders should not infer either from the underlying-project experience threshold.
₹2,00,000 (Rupees Two Lakhs Only), with no MSME reduction or exemption. It must be paid as one electronic-cash transaction through the portal by Credit Card, Direct Debit, NEFT or OTC; DD/BG is not accepted. No separate EMD validity/claim period is stated.
10% of the successful bidder's contract amount, as a Bank Guarantee from a Nationalized Bank/Scheduled Bank in a KIADB-approved format, submitted when executing the agreement and valid for 18 months from agreement. The request to reduce it to 5% was rejected.
Fixed lump-sum price in INR, inclusive of all assignment costs, duties, cess and taxes but excluding GST; no escalation and no conditions are permitted. The successful bidder must submit the cost break-up before agreement execution.
No advance/mobilization payment. Milestones are 20% on draft survey report, 20% on final survey report, 30% on draft DPR, 20% on finalized DPR, and 10% after project completion; bills are paid after formal verification and acceptance of quality and quantity.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
At least one similar DPR assignment for a project costing not less than ₹10.00 crore, in Government/Public Sector/Government undertaking organisations, during 2021-22 to 2025-26. The addendum confirms ₹10 crore means underlying project cost, not consultancy fee.
At least one completed similar DPR in Government/Public Sector/Government undertaking organisations covering not less than 250.00 acres in the last five financial years. Proof must be a certificate in English from a competent authority not below Executive Engineer; the request to substitute CA certification for ongoing/completed components was rejected.
In at least any two of FY 2021-22 to 2025-26, the firm must have achieved average annual financial turnover of ₹150.00 lakh. The requested MSME relaxation to ₹60 lakh was rejected. No net-worth threshold is stated.
Joint ventures/consortia are not allowed. Although ITC asks bidders to name survey sub-consultants, the contract's final deletion and Annexure C say sub-consultants are not allowed; bid as a single firm and plan in-house delivery.
The bidder should have had a local Bangalore office for the past 3 years; if it has none, it must submit consent to compulsorily establish a regional office in Bangalore after award. The waiver request for South India offices was rejected.
Minimum team: 1 Team Leader (15 years; relevant engineering graduate; at least two similar assignments as Team Leader), 2 Other Key Professionals (engineering graduates/postgraduates; 10 years), 2 professional support staff (civil diploma/graduates; 7/5 years), and 2 survey/other staff (5 years). Requests to reduce support/survey experience were rejected.
It is desirable that most key professionals are permanent employees who have worked with the firm for at least 2 years. Only one CV per key position may be proposed; offered experts must actually be available. False staff information can cause rejection/debarment.
Minimum equipment: 6 total stations with accessories, 10 computers, 1 colour plotter and 3 printers, using AutoCAD, MAPINFO and MS Office. The bidder must own the required materials-testing laboratories or have a tie-up with NABL-accredited laboratories.
The bidder must not be under any client's declaration of ineligibility for corrupt/fraudulent practices. KIADB may reject/debar for corruption, fraud or false information, and may disqualify bidders for misleading representations or poor performance, including abandonment, non-completion, inordinate delay, litigation history or financial failures. A consultant on this project is also disqualified from supplying related goods/works/services to other promoters for the same project.
Only firms passing the threshold criteria are scored; minimum technical score is 75/100. Final selection uses QCBS weights Technical 0.75 and Financial 0.25, with the highest combined score successful.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Consultancy to prepare a DPR for formation of Mulwada 4th & 5th Phase Industrial Area, Belagavi District, approximately 487 acres 39 guntas, including economic analysis, surveys, layout design, estimates, cost structure, tender documents and tendering assistance.
Reconnaissance, total-station/topographic and block-level survey with 0.5 m contours; roads/drains/pipeline alignment surveys; cadastral/tippani integration; hydrology/hydraulics, soils, materials and traffic investigations; boundary stones at 50 m and bends; preliminary layout, designs and ±10% cost estimates.
Prepare the industrial-area layout under Town Planning norms and approved master plans, covering plots/open spaces/civic amenities, road hierarchy and drainage, water supply, power/street lighting/substations, CETP/STP/UGD, rainwater harvesting, solid-waste management and utility corridors.
After Board approval of the layout, produce detailed engineering, drawings, quantities, cost estimates, prequalification and EPC bidding documents, plus tendering assistance. Tender documents must include performance-based maintenance of layout roads for 3 years after works completion.
Capture survey data in GIS and deliver outputs usable in MAPINFO and AutoCAD. Reports are in English, hard and soft copy, with Phase I reports in MS Word/Excel/Access on A4 and Board audiovisual presentations; final maps, plans, drawings, survey data and tender documents become KIADB property.
Phase I: inception report (4 copies), monthly progress reports (4), draft preliminary report (4), final preliminary report (10). Phase II: monthly reports, draft project report with draft tender documents (4), final project report (10), statutory-permission applications, and originals/soft copies of maps and drawings.
Core schedule is 12 weeks: commencement week 1, inception week 2, progress report week 4, draft preliminary report week 6, KIADB comments/approval week 8, final project report week 12. The financial schedule additionally includes periodic inspection until works completion (stated as 12–24 months), road marking/pre-levels, plot boundary stones, and an as-built layout survey after development works.
Design/investigation must follow relevant IRC, IS and other cited departmental standards/current Karnataka schedules of rates. KIADB supplies only available data/reports and liaison; the consultant bears data charges, surveys, testing, accommodation, office, transport, equipment, printing and other inputs.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only through the Karnataka e-procurement/KPPP portal in two electronic covers: Technical and Financial. Financial information must not appear in the Technical Proposal.
Upload scanned copies of all eligibility/qualification certificates, notarised; failure makes the bid non-responsive. Experience certificates must be in English and issued by the specified Government authority level.
Proposal forms are signed by the authorised representative. Each CV must be recently signed by both the proposed professional and authorised firm representative; the CV includes an availability undertaking. The PDFs do not specify a digital-signature certificate class.
The RFP broadly says bidders shall be present at online opening and submit the respective original document/sample to the evaluating officer, but does not identify which originals/samples or a separate physical-delivery deadline/address. Do not send a physical-only document that was not uploaded, because it will not be evaluated.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The date amendment extended bid submission from 07.09.2026 up to 4.00 PM to 10.09.2026 up to 4.00 PM. Bidder action: use 10 September 2026, 4:00 PM as the submission deadline; other exact portal dates remain portal-controlled because the PDFs do not print them.
All requested relaxations were rejected: EMD remains ₹2 lakh without MSME exemption; government-authority completion/work-done certificates remain required; Bangalore-office condition remains; turnover remains ₹150 lakh and JV/consortium remains barred; staffing thresholds and 10% performance guarantee remain unchanged. The ₹10 crore experience threshold was clarified as underlying project cost.
The apparent turnover discrepancy was not amended: ₹150 lakh remains the pass/fail threshold, while ₹15 crore is only the scoring breakpoint—turnover up to ₹15 crore earns 7 points and above ₹15 crore earns 10 points. The requested detailed subdivision of key-personnel marks was rejected.
Final documented position: submission 10.09.2026 up to 4.00 PM; EMD ₹2,00,000; 10% performance BG valid 18 months; single-firm bid; ≥₹10 crore underlying-project similar DPR and ≥250-acre completed similar DPR; ₹150 lakh turnover threshold; minimum technical score 75; QCBS 75:25; all other tender conditions prevail.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Instructions require agreement within 7 days of intimation, while the Data Sheet allows 20 days from Letter of Acceptance. The more specific Data Sheet/LOA provision should prevail: 20 days, but obtain written confirmation because the 7-day clause threatens rejection and EMD forfeiture.
ITC 1.2 says award goes to the lowest evaluated Financial Proposal, but the later detailed evaluation clauses use 75:25 QCBS and select the highest combined score. The specific Data Sheet/evaluation formula prevails: QCBS 75:25.
ITC asks bidders to name survey sub-consultants and GCC provides an approval process, but GCC 6.5 deletes all sub-consultant references and Annexure C expressly bars them. The final/specific contract position prevails: sub-consultants are not allowed.
TOR schedules the final project report in week 12, while Financial Form 5B includes periodic inspection until works completion for 12–24 months and TOR requires as-built work after development completion. Treat 12 weeks as DPR delivery, with continuing post-DPR obligations through development completion; price the long-tail services.
Pass/fail ITC 5.4(ii) requires a completed similar DPR, but Form 4B says ongoing assignments may count at 80% substantial completion. The pre-bid reply rejected CA-based proof for completed components of ongoing work. For eligibility, rely only on completed DPR experience certified by the competent authority; treat 80% projects as supplemental scoring evidence at most.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Request to cut EMD from ₹2 lakh to ₹1 lakh and exempt Udyam-registered MSEs was rejected; full ₹2 lakh electronic EMD is required.
Requests to accept CA certificates plus work order/agreement for completed portions of ongoing assignments were rejected. Obtain competent Government-authority work-done/completion certificates not below Executive Engineer.
KIADB clarified the similar-DPR ₹10 crore criterion refers to cost of the underlying work/project, not consultancy fee; the requested reduction was not accepted.
MSME request to reduce turnover to ₹60 lakh or allow a two-member consortium was rejected; ₹150 lakh criterion and single-firm bidding remain.
Request to waive Bangalore local-office requirements for firms based elsewhere in South India was rejected; establish/commit to the Bangalore office as tendered.
Requests to reduce performance security to 5%, lower support/survey staff experience, and relax the two-year key-staff employment preference were rejected. Price the 10%/18-month BG and mobilize the prescribed team.
KIADB clarified that ₹150 lakh is eligibility; the ₹15 crore figures only allocate turnover marks (7 up to ₹15 crore, 10 above). This materially favours very high-turnover firms but does not raise the pass/fail threshold.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay attracts a penalty, but no rate/cap is stated. Any non-performance, including TOR or schedule non-adherence, permits KIADB to forfeit the entire 10% performance guarantee.
Although final DPR is due in 12 weeks, the lump-sum bid includes inspections for 12–24 months, modifications through commissioning, ground marking, plot stones and an as-built survey after development works. Resource and travel exposure can continue well beyond DPR delivery.
No advance, no escalation, and lump sum must absorb staffing, surveys, tests, data charges, travel, office, printing, duties and taxes (excluding GST). Ten percent is held until project completion, which may follow the 12–24 month inspection period.
The consultant bears responsibility for correctness of third-party/Government data used and must redesign for circumstantial site changes; errors leading to financial implications are expressly assigned to the consultant.
KIADB may suspend all payments for non-performance and allow up to 30 days to cure. It may also terminate in its sole discretion for any reason, with termination payments partly left to Board decision on merits.
Key-person substitutions require approval/equivalent-or-better replacement; KIADB may demand replacement for dissatisfaction, with no additional-cost claim. Unavailable staff offered at bid stage can disqualify the firm.
Final contract terms prohibit sub-consultants, despite extensive surveys, laboratory tests and multi-disciplinary design. The bidder must secure in-house resources and permissible laboratory tie-ups without subcontracting ambiguity.
All submitted plans, designs, reports, documents and software become KIADB property. The consultant and affiliates are barred from providing goods, works or other services for projects resulting from or closely related to this consultancy.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Chief Engineer-2, Karnataka Industrial Areas Development Board (KIADB), #2, 2/1 and 2/3, Kalidasa Marg, 1st Main Road, Gandhinagar, Bengaluru – 560009. Phone: 080-22267891 / 22265383. Tender-notice email: [email protected].
Clarifications, information, proposals and correspondence are directed to the Chief Engineer-2 at the Bengaluru address above. The RFP mentions originals/samples being handed to the evaluating officer at bid opening but does not name a different receiving address or physical deadline.