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Tender documents were issued/published on 23 Jun 2026.
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CONSULTANCY SERVICES FOR PROVISION OF DEFICIENT SWIMMING POOL AT INS CHILKA
Military Engineer Services · Chilka, Odisha2026_MES_774233_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
23 Jun 2026
24 Aug 2026
₹38 L
₹7,600
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender documents were issued/published on 23 Jun 2026.
Consolidated clarification points should be sent four days before the latest bid-submission start; with start at 09:00 on 04 Aug 2026, this means by 31 Jul 2026. No separate pre-bid meeting is specified.
Online bid submission closes at 18:00 hours on 11 Aug 2026, as finally amended by Corrigendum 03.
Bids are scheduled to open after 09:00 hours on 18 Aug 2026, as finally amended by Corrigendum 03.
The offer remains valid for acceptance for 90 days from the date of receipt of tender; the documents do not print a calendar expiry date.
Overall consultancy completion is 120 days from conclusion of the Consultancy Agreement (C Day), phased as architectural consultancy/topographical survey C+45, structural consultancy/soil investigation C+90, and estimate/yardstick/market analysis C+120.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated consultancy cost is Rs 38.00 Lakhs (Rupees Thirty eight only); it is stated to be a rough guide, not a guarantee.
Rs. 500.00 by DD/Banker's cheque from any scheduled bank, in favour of GE Chilka and payable at Chilka. Upload the scanned instrument in Cover 1 and send the original to the Accepting Officer within seven days after the bid-submission end date.
The documents conflict: Appendix A states Rs.7,600.00 by deposit call receipt from a scheduled bank in favour of GE (Chilka), payable at Chilka, while the instructions say all bidders are exempt from EMD and deemed to sign a Bid Securing Declaration. Obtain written clarification before bidding; no EMD validity or claim period is specified.
5% of the contract sum is due within 28 days of receipt/issue of acceptance. The Special Conditions require a bank guarantee valid until final-bill payment or completion of the project's defect-liability period, whichever is later; that defect-liability period is not stated.
The lump-sum fee is apportioned 25% architectural, 60% soil/structural and 15% estimate/yardstick/market analysis. Milestone payments are 22%, 55% and 13% respectively after approvals; the retained balances 3%, 5% and 2% are paid with the final bill. Bills undergo pre-audit and payment is by account-payee cheque/e-transfer/online payee.
Quote a lump sum inclusive of applicable taxes/duties including GST. Special Condition 8 nevertheless allows adjustment for changes in statutory levies/taxes after opening of the priced tender.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
An MES-empanelled bidder must be in Group I with both Category A (Architectural Consultant) and B (Structural Consultant), or Category J (DPR Preparation/Project Management).
An unenlisted firm must meet MES Group I and Category A+B or J enlistment criteria for satisfactory completion of requisite-value works, annual turnover, engineers, architects and other requirements. The numerical work-experience and turnover thresholds are not reproduced in this tender and are only referred to MES formations/website.
Bidders must have no adverse remarks in the MES Work Load Report or similar competent-authority report. A consultant already working in MES whose performance is unsatisfactory cannot participate; unenlisted bidders must submit performance reports and details of MES work completed/in progress.
As of the bid-submission end date, the bidder must not be suspended, debarred or blacklisted, permanently or temporarily, by any Central/State department, PSU, autonomous body or local body.
Submit GST and EPF registration. Unenlisted firms must also establish the MES enlistment requirements, including annual turnover and engineering/architectural establishment, and provide a police verification/PCC/character certificate or notarized valid passport for each proprietor/partner/director.
Foreign firms are ineligible. Indian firms with foreign nationals, Indians staying abroad, or persons who acquired foreign citizenship as directors may be considered only subject to security clearance. Contract staff must be Indian nationals whose antecedents and loyalty are verified.
Only one bid may be submitted by a consultant/firm. Related firms with a common proprietor, partner or director cannot tender simultaneously; prohibited close relations/business-linked bidders risk rejection of both bids.
Execution cannot be sublet or delegated by power of attorney to a third party/another firm. Limited execution through specified family members or the firm's own employees/director/project manager is allowed if they do not hold a separate MES-enlisted firm. No JV or consortium permission, composition rule or equity threshold is stated.
An unenlisted consultant that has secured two MES works must register in the appropriate designated class with a registering authority; otherwise it cannot participate until MES enlistment.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Provide architectural designs/drawings, structural designs/drawings, topographical survey and soil investigation, plus detailed estimates, yardsticks and market analysis for the listed swimming-pool facilities at INS Chilka.
Design an indoor Olympic-size 50 m x 21 m swimming pool for 2,001–4,000 persons, 16 m x 16 m diving pool, cascade, plant room, roofed spectators' gallery, diving tower/board, balancing tank, RCC retaining wall and connected works; separate ladies'/gents' changing room with sanitary annexure (200 sqm), store (20 sqm), two lifeguard rooms with sanitary annexure (25 sqm), DSO cabin (25 sqm), and offices (100 sqm).
The BOQ prices a detailed topographic survey over 1 hectare at 3 m grid spacing and a detailed soil-investigation package including 50 running metres of soil boring, 25 running metres of rock drilling, testing for five boreholes, water/soil chemical analysis, CBR and plate-load tests. This conflicts with Schedule A Notes, which describe seven boreholes; bidders need clarification before pricing.
Deliver complete concept/site/line plans, architectural working drawings and services layouts, schedules, 3D rendered views, plinth-area statement and certifications. Designs must follow NBC 2016, Scale of Accommodation 2020, MES zonal specifications and applicable BIS requirements; a Bachelor of Architecture registered with the Council of Architecture must sign final architectural drawings.
Provide initial and final structural drawings, calculations/model files, originals/tracings, CDs and ten tendering sets, vetted by a designated institute. Use current BIS codes including IS 456:2000, IS 1893:2016 and IS 13920:2016, latest STAAD Pro Connect/ETABS, RCC framed M30 concrete and Fe-500D/CRS steel; design for Zone III, importance factor 1.5, severe exposure and two-hour fire resistance.
Prepare building-wise detailed estimates, taking-off sheets, abstracts, BOQs, yardsticks and market analysis in MES format using SSR 2020 Part II; provide the basis for non-SSR rates. A qualified quantity surveyor with at least five years' experience must perform the work.
Attend review/presentation meetings, answer observations within three days, incorporate presentation amendments within five days, and provide revisions/clarifications during execution through completion of the building project at no extra cost.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online only at defproc.gov.in under a single-stage, two-cover system: Cover 1 is the technical/eligibility packet and Cover 2 is the priced BOQ. Email, fax, hand and post bids are not considered.
Use a valid DSC. Scan supporting documents as PDF and upload the financial schedule in the supplied XLS BOQ; do not alter the BOQ format. After acceptance, the lowest bidder signs/initials all pages, corrections and alterations, and signs/dates/witnesses the places provided.
The clear minimum is that original fee DD(s) reach the Accepting Officer within seven days after bid submission ends, i.e. by 18 Aug 2026. Other clauses broadly request physical/hard copies of technical documents before a date/time 'fixed for the same' but do not print that date; this ambiguity should be clarified.
During Cover 1 evaluation, MES may request correction of deficient uploaded documents; respond within seven days of communication or Cover 2 will not be opened.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The three corrigenda only extend critical dates: Corrigendum 01 set bid start/end/opening to 15/22/29 Jul 2026; Corrigendum 02 moved them to 27 Jul/03 Aug/10 Aug; Corrigendum 03 finally moved them to 04 Aug/11 Aug/18 Aug, at 09:00 start, 18:00 close and after 09:00 opening. Bidders should use only the Corrigendum 03 dates and price no substantive scope change from these date corrigenda.
Final bid-submission start: 09:00 on 04 Aug 2026; final bid-submission end: 18:00 on 11 Aug 2026; final bid opening: after 09:00 on 18 Aug 2026. No corrigendum changes the estimated cost, fee, EMD wording, eligibility, scope or contractual conditions.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Appendix A states EMD of Rs.7,600.00 and asks for an EMD instrument in certain cases; Instructions clause 1 says all bidders are exempt and deemed to sign a Bid Securing Declaration. Neither text expressly overrides the other. No safe prevailing value can be identified; seek written confirmation before submission.
Schedule A Notes specify seven boreholes, soil boring up to 25 m or N>50 and minimum 5 m rock boring; the BOQ prices 50 RM soil boring, 25 RM rock drilling and tests for five boreholes. For commercial comparison the uploaded BOQ quantities must be priced, but technical execution quantity is unresolved and could materially alter cost; obtain clarification/revised BOQ.
Appendix A calls the contract item-rate with individual Schedule A items priced, while the forwarding letter and Schedule A Notes describe a lump-sum contract/quote. The supplied BOQ contains multiple priced items and must be used unchanged; bidder should price every BOQ line but request confirmation whether payment/variation is item-rate or lump-sum.
Instructions clause 2.1 permits BG, Government securities/FDR/other Government instruments, or insurance surety bond, and clause 2.2 permits a BG from a nationalized/scheduled Indian bank. Special Condition 9.1 narrows this to a BG from a 'nationalized' bank. The later Special Conditions are more specific and should prevail for contract administration, but written confirmation and the prescribed BG form are needed.
Forwarding clauses require enlisted/unenlisted bidders to send physical technical documents before a date/time fixed for that purpose, and Instructions clause 3.8 says hard copies of all authority documents must arrive in advance. Appendix A clearly gives only original DDs a deadline of seven days after bid closure. Because no broader physical-document deadline is printed, only the DD deadline is safely actionable; seek confirmation for all other hard copies.
The BOQ repeatedly says architectural/structural proof checking from IIT/NIT, while the agreement and Schedule A Notes also allow CBRI Roorkee, SERC Chennai or any Government degree-level engineering college. Because BOQ scope is the commercial schedule, bidders should include IIT/NIT vetting unless MES confirms the wider list applies.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm whether Rs.7,600 EMD/DCR must be submitted, who is ineligible for exemption, whether the Bid Securing Declaration alone suffices, and any required validity/claim period.
Issue a corrected BOQ/specification confirming five versus seven boreholes, minimum/maximum depth, whether 50 RM soil plus 25 RM rock are firm quantities, and how excess quantities will be paid under the stated lump-sum arrangement.
Provide the current Group I Category A+B/J enlistment criteria and numerical thresholds for similar-work value, annual turnover, staffing and other pass/fail requirements; the tender only points to an external website/formation records.
Confirm exactly which originals/hard copies are required beyond the fee DD/possible EMD, the receiving desk, and the calendar deadline; clauses conflict and only the DD's seven-day deadline is explicit.
Confirm whether Special Condition 9.1's nationalized-bank BG is mandatory or FDR/Government instruments/insurance surety are acceptable; issue the prescribed form and state the project's defect-liability period that controls validity.
Provide the authorized plinth/covered area, seating capacity, water-treatment/MEP performance brief and approved site boundary/base data for the main pool complex; Appendix A leaves the pool-complex plinth-area cell and total blank, creating material design and fee uncertainty.
Confirm whether this is an item-rate contract paid by BOQ items or a lump-sum consultancy and identify the variation mechanism for additions, revisions and prolonged execution support.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Late completion attracts compensation at 0.5% of the consultant's fee for the specific item per week or part, capped at 10% of total fee. Extension is discretionary and the consultant must notify within one week/seven days.
The consultant bears overall design responsibility and financial loss attributable to faulty design during the infrastructure's design life. Defective design found during execution attracts liquidated damages of 10% of the deviation-order cost caused by drawing revision, with no stated aggregate cap for broader design liability.
The 5% BG must remain valid until final-bill payment or completion of the main project's defect-liability period, whichever is later. The DLP duration is absent, creating uncertain bank-cost and exposure duration; MES may recover LD, unsatisfactory-performance and failure claims from dues/BG.
For default, poor progress/quality, cooperation or professional conduct, the client may terminate without assigning a reason; only fully completed stages are payable, less 10%, and performance security is encashed. Separate breach cancellation also allows proportionate assessed fees less 10%.
The client may suspend payments for non-performance with a cure period not exceeding 14 days. It may also postpone/abandon with seven days' notice; payment is limited to proportionate services as finally assessed by the client, with no other compensation.
User/department changes during planning or execution, missing details, tender-presentation amendments and execution-stage clarifications are included without extra payment, potentially extending effort beyond the 120-day design schedule and through building completion.
Completion periods include the client's scrutiny/approval time, while consultant responses may be due within three days and presentation amendments within five days. Client-caused review delays therefore need prompt written records and extension applications.
The bidder is deemed familiar with site conditions whether or not it inspects. Missing client data must be sourced by the consultant without extra cost, while geotechnical quantities conflict between BOQ and specifications.
Tender/site/design information is subject to the Official Secrets Act; disclosure and unauthorized publication are prohibited. Project documents become client property and a non-reuse certificate is required at tender stage.
Withdrawal/modification during validity, failure to provide security after award, or upward revision/voluntary reduction after bid closure can trigger one-year MES debarment. Missing original fee DD can trigger six-month bidding sanctions and, for unenlisted firms, non-opening of Cover 2.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Chief Engineer (Navy), Military Engineer Services, Station Road, Visakhapatnam-530 004. Telephone: 0891-25 77 405 / 27 46 003; fax: 0891-27 47 002; email: [email protected].
Original fee DD(s) and any required hard-copy technical documents are directed to the office of HQ Chief Engineer (Navy), Military Engineer Services, Station Road, Visakhapatnam-530 004 / Accepting Officer.
Corrigenda are signed by P Gopinadha Rao, AE (QS&C), AAD (Contracts), for Chief Engineer. The nodal officer is Director (Design)/SO I (Design), HQ Chief Engineer (Navy), Visakhapatnam; the Garrison Engineer Chilka is the site-inspection contact/executing agency.
Appeals against technical-bid non-validation go to HQ Chief Engineer, Eastern Command, Kolkata-700 001 at [email protected], with a copy to the Accepting Officer, before the scheduled Cover 2 opening.