Bid publication date
Bid document dated 07-08-2026 (GEM/2026/B/7789348).
- No corrigendum alters this date in the available documents.
Loading
Loading…
Loading…
Design
Indian Space Research Organization · Ahmadabad, Gujarat9609441
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
7 Aug 2026
28 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 07-08-2026 (GEM/2026/B/7789348).
Hybrid pre-bid meeting / query cut-off shown as 21-08-2026 14:00:00; ATC text separately states queries by 03.08.2026 (conflict — see contradictions).
Bid End Date/Time: 04-09-2026 10:00:00.
Bid Opening Date/Time: 04-09-2026 10:30:00.
Bid Offer Validity: 120 days from bid end date.
Consignee delivery period 240 days; RFP caps total delivery and commissioning at eight months from PO.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated tender cost or bid value is stated in the available documents.
EMD Required: No.
No tender fee is levied in this bid; GeM disclaimer bars buyers from asking tender/bid participation fees.
ATC requires Security Deposit 3% (delivery+installation+2 months) and Performance Security 3% (warranty/support+2 months), both within 15 days of award; GeM ePBG Detail shows 3.00% for 22 months via SBI; combined BG allowed.
GeM offers are all-inclusive; GST reimbursement limited to actuals or applicable rates (lower) up to quoted GST%; PRL may issue customs duty concession and GST certificates on request, residual customs duty after concession is seller-borne.
No bid-specific milestone/advance payment terms; GeM GTC goods payment is 100% within 10 days of CRAC and online bill submission (unless STC/ATC otherwise).
Post-warranty AMC charges for five (5) years must be furnished as sought in RFP, but AMC is outside present scope and is not used for L1/landed-cost evaluation.
Comprehensive warranty of 1 year from final acceptance / successful SAT; OEM warranty certificates at delivery.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Domestic public tender restricted to Class-I and Class-II local suppliers; non-local suppliers are not eligible.
Vendor must have previous vacuum-chamber project experience for a reputed scientific/government organisation (e.g. ISRO, DRDO, DAE) and at least one similar vacuum chamber supply of order value ≥ INR 1 crore in last 5 years, evidenced by PO and completion/successful supply certificate.
No numeric bidder/OEM average turnover threshold is printed in the GeM bid or RFP; MSE/Startup turnover relaxations are still flagged as available.
Bidder must be able to offer the complete turnkey system; list in-house test and fabrication facilities (including helium leak detection); maintain service centre in India; incomplete/partial offers not considered.
MSE purchase preference Yes: MSE OEM/service provider preference band L1+15%, up to 25% of bid quantity/amount, subject to Udyam validation and manufacturer/OEM status (traders/resellers excluded).
Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority; compliance certificate required; false declaration grounds immediate termination and legal action.
No assignment or sub-contract of whole/part without prior written buyer consent; seller remains jointly and severally liable; buyer may terminate for material breach, delivery failure, insolvency or misrepresentation.
No consortium or JV participation rules are stated in the tender documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
One set: Design, Fabrication, Supply, Installation, Testing & Commissioning of a custom Ion Beam Chamber (IBC) / horizontally mounted vacuum chamber on turnkey basis as per RFP.
SS304 horizontal cylindrical vacuum vessel, internal Ø 1000 mm × cylindrical length 1000 mm, one end closed, other end sliding openable tori-spherical dished lid with pneumatic clamps/PLC sealing; ultimate vacuum 1×10⁻⁷ mbar or better.
Complete roughing + high-vacuum pumping train with gauges/valves/pipelines, surge protection, and feedthrough package as tabulated in RFP.
Delivery/installation at PRL Thaltej Campus, Ahmedabad; vendor design → DDR approval → fabrication → helium leak test/FAT/pre-dispatch → transport → site install → SAT/handover within ≤8 months / 240 days.
Design/inspection references ASME Section VIII Div.1 and ASME Section IX (or equivalent); non-toleranced dimensions per IS:2102 Medium; AMC excluded from present contract scope/L1.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-packet bid on GeM; seller uploads technical/financial documents on the portal; bid documents uploaded by bidders are visible to other participants.
Submission is through GeM seller login; no separate Class of DSC or notarisation class is prescribed beyond GeM process and certificate formats called in ATC.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The available tender pack contains no corrigendum or addendum files; dates and conditions stand as in the GeM bid dated 07-08-2026, RFP, price-breakup Excel and GeM GTC.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Pre Bid Detail sets hybrid pre-bid/query cut-off at 21-08-2026 14:00:00, while ATC clause 1 says send queries on or before 03.08.2026.
ATC requires Security Deposit 3% and Performance Security 3% (combined BG allowed), while GeM ePBG Detail lists only 3.00% for 22 months.
Consignee table states 240 Delivery Days; RFP states total delivery and commissioning not to exceed eight months from PO — broadly aligned but not identical calendars.
ATC requires land-border and Class I/II undertakings 'as per format enclosed', but the buyer-uploaded RFP PDF contains no such filled proforma pages.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether queries/participation requests are due by 21-08-2026 14:00 hrs or 03-08-2026, and share hybrid meeting link/venue.
GeM enables complete MSE/Startup relaxation from Experience/Turnover, while RFP ATC experience (≥1 crore similar chamber in 5 years for scientific/govt org) is pass/fail — please confirm if MSE/Startups are fully exempt from that RFP criterion.
Is the successful bidder required to submit only ePBG 3% for 22 months, or separate/combined SD 3% + PS 3% (effectively up to 6%) in addition to/in lieu of ePBG?
For an 8-month design-fabricate-install system, will payment remain 100% after final CRAC under GeM GTC, or will PRL allow advance/stage payments against BG after DDR/FAT?
If 5-year AMC rates are mandatory to quote but excluded from L1 and present scope, are those rates binding for a future AMC order, and for what validity period?
Should GeM all-inclusive prices assume successful issuance of customs notification 45/2025 and IGST 5% certificates, and how should residual duty risk be shown in the breakup?
Please specify inspection method, datum and acceptance instrument for 1' alignment on ports P–S, and whether this is waived/relaxed at DDR.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
GeM GTC LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% of total contract value; delivery period is essence of contract.
Default GeM goods payment is 100% post-CRAC within 10 days; payments due only after performance security receipt/verification — long cash lock for custom build.
SD/PS (ePBG) at least 3% (possibly dual 3% instruments) for extended validity covering delivery+warranty+buffers; forfeitable for contractual default.
Ultimate vacuum 1×10⁻⁷ mbar, helium leak <5×10⁻⁹ mbar·l/s, 1' port alignment, bake-out 120 °C compatibility, and PRL drawing approval before fabrication create high rejection/rework risk.
Seller bears residual customs duty after concession certificate; false local-content declarations can attract up to 10% contract-value penalty and up to 2 years debarment under GTC/MII integrity rules.
Broad buyer termination rights for delivery failure/misrepresentation; bidder-uploaded documents (including clarifications) are shown to other participants after login.
Putting price breakup in technical packet disqualifies the bid; missing ATC certificates can reject offer.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Physical Research Laboratory (PRL), Indian Space Research Organization, Department of Space — Ahmedabad.
Buyer email [email protected]; HOD grievance redressal email [email protected].
[email protected]; landline 079-2631 4111/4117/4068 — also pre-bid query mailbox.
[email protected]; landline 079-2631 4075, 76, 74, 71.
[email protected]; landline 079-2631 4120/4101.
Consignee: Priti Kamal Poddar; PRL Thaltej Campus, Opp. Gotila Garden, Sindhu Bhavan Road, Near Pakwan Char Rasta, PIN 380054; landline 079-2631 4402 (office 9–5:30 PM, lunch 12:45–1:30 PM).
Accounts Officer, Physical Research Laboratory, Nr. Gujarat University, Navrangpura, Ahmedabad – 380 009.