Publication
Published on 3 September 2026.
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Disposable Sanitary Napkin/Panty Liner/Maternity
Education Department Himachal Pradesh · Shimla, Himachal Pradesh9842586
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Sept 2026
24 Sept 2026
₹8 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published on 3 September 2026.
No pre-bid meeting date or clarification deadline is specified in the tender documents. Queries are accepted through the stated contact during official working days/hours, and GeM representations may be raised through the Seller dashboard.
24 September 2026 at 15:00:00.
25 September 2026 at 15:00:00.
180 days from the bid end date; the covering-letter annexure inconsistently measures 180 days from pre-qualification bid opening, so bidders should seek confirmation before signing it.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is disclosed in the tender documents.
Rs. 8,00,000/- (Rupees Eight Lakhs only). The buyer ATC requires online transfer using the RFP bank details and grants no exemption; DD/cheque are not accepted. It must remain valid at least 60 days beyond the 180-day bid validity. Upload transaction evidence/UTR.
Rs. 15,000/- (Rupees Fifteen Thousand Only), non-refundable processing charge, payable online with no exemption under the buyer ATC; bids without it are to be rejected.
5% of total contract value after award. The RFP permits a PBG from a Nationalized/Scheduled/Commercial Bank in favour of the State Project Director, payable at Shimla. Under the incorporated GTC it is due within 15 days of GeM award, must remain valid for two months beyond completion of all obligations including warranty, and is refundable within 30 days after completion.
Quote firm, all-inclusive INR prices including GST, duties, levies, transportation, loading/unloading and delivery. The RFP lists: optional advance up to 30% against equal ePBG; up to 60% after delivery to 50% of schools and advance settlement; 20% after 80% schools; and 20% at 100% completion. Valid invoices are deemed accepted if no objection is raised within 15 days, then payable within 15 days of acceptance, subject to deliverable approval and funds.
Samagra Shiksha will retain 0.5% of total project cost for monitoring and verification; no release timing is stated.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder/OEM/proprietor/partnership/society/PSU, as applicable, must be legally registered and eligible for the scope, and must provide ITRs with acknowledgements for FY 2022-23, 2023-24 and 2024-25.
Positive net worth certified by a CA for the latest available financial year and minimum average annual turnover of ₹1.00 Crore are required. The GeM bid separately applies ₹100 lakh minimum average turnover to both bidder and OEM. No MSE/startup relaxation applies to experience or turnover.
Bidder or OEM must have 3 years' regular manufacture/supply of same or similar products to Central/State Government/PSU, supported for each year. In addition, bidder/OEM must have supplied at least 50% of the bid quantity in any one of the last three financial years, and must show at least one similar government-institution supply project worth minimum ₹50.00 Lakh during the last three financial years.
OEM or authorized distributor must demonstrate at least 3 years' sanitary-napkin manufacturing experience. Bidder/OEM must hold valid ISO 9001:2015 for the relevant scope and a current NABL-accredited laboratory report that the offered product is non-toxic and free from hazardous substances. Offered sanitary napkins must be BIS/ISI conforming to IS 5405 and meet the ATC specifications.
A non-OEM bidder must submit a bid-specific MAF naming the bidder, tender and authorized items. An OEM may authorize only one dealer for its product; that dealer must also provide its own relevant experience. No bidder may submit more than one bid, and the contract is to one single bidder.
Only bidders meeting every pre-qualification criterion proceed to technical evaluation; a minimum 70% technical score is required for financial opening. Evaluation covers turnover, experience, manufacturing experience, ISO, NABL report, methodology and presentation/sample demonstration.
Bidder/OEM and applicable entity must not be blacklisted, debarred, suspended or ineligible by any Central/State Government department, agency, PSU or other government body as of bid submission. False or misleading documents, bid withdrawal/impairment, or failure to furnish performance security can cause EMD forfeiture and GeM debarment.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance permits immediate termination, debarment and legal action.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply and distribute 59,22,700 disposable cotton anion thin trifold sanitary napkins to 4,582 Himachal Pradesh government schools where vending machines and incinerators are already installed.
Middle schools: 1,775 schools × 500 (400 small, 100 medium) = 8,87,500; high schools: 955 × 1,200 (600 medium, 600 large) = 11,46,000; senior secondary schools: 1,852 × 2,100 (600 medium, 1,500 large) = 38,89,200; total 59,22,700.
Cotton/cotton-gauze cover, chemical-free cotton base, wings, 7-9 functional layers, anion chip, light white/pink colour, and minimum 2-3 year shelf life. Sizes: small ≥230 mm and ≥30 ml; medium ≥280 mm and ≥40 ml; large ≥320 mm and 50+ ml. Product must be ISI marked/conform to IS 5405.
Coordinate with school authorities, prepare the distribution plan, deliver to district headquarters for inspection and then transport to schools at supplier risk, provide on-spot usage demonstration, delivery notes/packing lists, school acknowledgements and progress reports at each 25% milestone, then a final completion report. The school list is supplied only at contract signing.
Complete all work within 6 months from award; the GeM consignee schedule also states 180 delivery days. First priority is winter-closing, hard-area and tribal schools from the Department's list.
Before supply, the L1 agency must provide 14 samples (one per 12 districts plus two at State Project Office), each containing 600 napkins: 100 small, 100 medium and 400 large. Buyer may vary quantities approximately ±5% to ±25%; the GeM option clause also permits changes up to 25% at contracted rates.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only online through the GeM portal as a two-packet bid. Upload scanned pre-qualification and technical documents without any price information, and submit the financial proposal as the BOQ. Email, courier, hand delivery and late bids are not accepted.
Authorized signatory must sign every pre-qualification and technical-proposal page; number all pages and place a table of contents first. Fill, sign and stamp the checklist and prescribed forms. GeM Aadhaar e-sign is treated as equivalent to a digital signature; no specific DSC class is stated.
Upload each document in its designated GeM section; the buyer also permits one combined file in the ATC field. The buyer-specific RFP requires EMD/tender fee by online transfer and rejects DD/cheque, so it identifies no physical-original submission. The generic GTC's five-working-day hard-copy rule for instrument-form bid security conflicts with this and the GeM surety-bond statement.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid/GTC allow defined exemptions, while the buyer ATC says no exemption for any bidder. The buyer ATC expressly claims precedence, but GTC says an ATC denying all exempt categories is null, while allowing a State buyer to seek EMD from MSEs. Bidder action: obtain a written GeM clarification; do not assume exemption.
RFP mandates online-only EMD, rejects DD/cheque and requires validity 60 days beyond bid validity; GeM bid says surety bond is accepted, while GTC requires instrument hard copy within 5 working days and only 45 extra validity days. Buyer ATC says its uploaded tender prevails, so online transfer and 60 extra days are the safer final requirements, but written confirmation is needed for surety bonds/physical originals.
RFP/ATC demand a non-refundable Rs.15,000 tender fee and reject bids without it; the GeM bid disclaimer says asking for a tender/bid-participation fee makes the bid and resultant contract null and void. Bidder action: raise a GeM representation before paying/submitting.
RFP requires 5% PBG, while GeM bid detail says ePBG is not required. The bid disclaimer says ATCs contradicting the ePBG detail are invalid unless GeM GTC permits them; GTC generally permits 3%-5% for e-bids. Bidder action: budget 5% and obtain portal clarification on how/where to submit it.
GeM bid says 180 days from bid end date; Annexure 2 says 180 days from pre-qualification bid opening. The GeM bid detail is the explicit system field and should prevail, but the signed annexure should be corrected/clarified.
The schedule permits up to 30% advance, then up to 60%, 20% and 20%, which can total 130%. The 60% row says 'subject to ... advance settlement' but does not say whether 60% is cumulative or net of advance. No value safely prevails; seek a corrected milestone table before pricing financing needs.
Clause 14.27 contemplates sample evaluation before financial opening, whereas clause 14.28 requires samples only from the L1 agency before supply. GeM's disclaimer also says samples during bid evaluation are invalid unless supported by an approved published procurement policy. No clear value prevails; bidder should ask whether any sample is due pre-award.
Buyer RFP imposes 2% of pro-rata unsupplied cost for first 15 days, then 5%, capped at 10% of total contract value. GTC imposes 0.5% of delayed quantity value per week, normally capped at 5% but 10% for inordinate delay. ATC says it prevails, so the RFP penalty is the safer assumption, but the calculation and whether both regimes cumulate require clarification.
GeM bid detail says arbitration and mediation clauses are 'No', but the RFP provides arbitration by the Secretary of Education or nominee at Shimla. The buyer ATC asserts precedence, while GeM warns that ATC contradictions with bid details are invalid. Obtain clarification on the enforceable dispute forum.
General instructions say award is to one single bidder and no bidder may submit more than one bid, but Annexures 2-3 expressly refer to a consortium/lead bidder. No consortium eligibility, joint-liability or member-document rules are given. Seek an express ruling; do not submit a consortium bid without it.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether any GeM exemption applies, whether the Rs.15,000 tender fee will be withdrawn as contrary to the GeM disclaimer, and whether EMD must be online transfer only or may be a surety bond. Also confirm final validity and whether any original must reach the buyer within five working days.
Please reconcile GeM's 'ePBG Required: No' with the RFP's 5% PBG, and publish the exact acceptable form, submission workflow, expiry/claim period and release trigger.
Please issue a corrected cumulative/net payment table: the optional 30% advance plus 60%+20%+20% milestones total up to 130%. Clarify whether advance is available for this goods contract, how it is recovered, and when the 0.5% monitoring retention is released.
Please confirm whether samples/presentation are required before financial opening or only from L1 after award; specify date, venue, evaluation rubric and the approved policy permitting pre-award samples. Also correct the presentation criterion's reference to a 'TLM Kit', which is unrelated to sanitary napkins.
Please provide district/school-wise quantities, route/access conditions and acceptance authorities before bid close. The list is otherwise provided only at contract signing, yet pricing must include safe delivery from district headquarters to 4,582 schools, with priority to winter-closing/hard/tribal schools.
Please confirm whether the RFP's ±5%-25% variation and GeM's two 25% option rights are alternatives or cumulative, and provide the size-wise/school-wise mix applicable to any increase or decrease.
Please confirm whether consortium/JV bids are permitted and, if so, publish member limits, lead-member obligations, joint liability and credential aggregation rules. Also confirm whether every technical criterion has a mandatory minimum or only the overall 70% threshold applies.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Supplier bears transport, loss and damage risk through district inspection and onward delivery to 4,582 schools, while the school list arrives only at contract signing. Damaged/defective items must be replaced within 10 days; failure permits withholding/deduction and a penalty equal to article value.
All supply is due within 6 months/180 days, with priority to winter-closing, hard-area and tribal schools. Delays attract the RFP penalty up to 10% of total contract value; GTC has a different LD formula, creating calculation uncertainty.
Payment depends on department approval of deliverables, complete school acknowledgements/stock records and availability of funds. The milestone table can total 130%, the 0.5% monitoring retention has no release date, and PBG verification gates payment.
Buyer may vary quantity by up to 25% (with potentially overlapping GeM option rights). Rates must remain firm, all-inclusive and free from escalation; supplier absorbs transport/loading/unloading and cannot claim extra compensation beyond contract rates.
L1 must mobilize 14 lots of 600 samples before supply. Supplies begin only after approval; buyer can inspect at the factory or during delivery, reject goods, withhold payment and require removal/replacement. The pre-award versus post-award sample timing is internally inconsistent.
Buyer may cancel/withdraw/amend the tender without liability, reject abnormal/predatory pricing and potentially move to L2, while unethical practices can lead to termination, damages recovery and indefinite or time-bound blacklisting. Award also depends on approved budget and funds.
Arbitration is assigned to the Secretary of Education or nominee, with Shimla-only jurisdiction. Supplier gives broad IP indemnity covering all compensation, court costs, legal expenses and lawyer fees, deductible from payments, without a stated liability cap.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
State Project Director, Samagra Shiksha, Himachal Pradesh, State Project Office at Lalpani, Shimla-171001. Main office phone: 0177-2658668; email: [email protected].
Joint Controller of Finance, Samagra Shiksha; phone 0177-2659852; email [email protected]; available during official working days and hours only.
Grievance/HOD email: [email protected]; buyer email: [email protected]. GeM consignee/reporting officer: Tejinder Kumar, State Project Office Samagra Shiksha, DPEP Bhawan, Directorate of Education, Lalpani, PIN 171001.
No physical bid address is specified by the buyer-specific RFP because bids and EMD/tender fee are mandated online. If the generic GTC hard-copy bid-security rule is held applicable to a surety bond, it says submit directly to the Buyer within five working days of bid opening but does not provide a separate receiving address/person; obtain clarification before relying on this route.