Publication / upload
Tender uploaded on IREPS on 24/08/2026 at 16:19 Hrs.
- No separate newspaper publication date is stated beyond the IREPS upload timestamp.
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At Hajipur:- Provision of Facade lighting at GM building Hajipur.
East Central Railway · Hajipur, BiharL-Open-26-27-12Dt24-08-26~ECR
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
24 Aug 2026
18 Sept 2026
₹92.1 L
₹1.8 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender uploaded on IREPS on 24/08/2026 at 16:19 Hrs.
Bidding Start Date is 04/09/2026.
Pre-Bid Conference is not required; Pre-Bid Conference Date/Time is Not Applicable.
E-bid closing on IREPS is 18/09/2026 at 12:30 Hrs (NIT/portal header).
Opening at 12:30 Hrs on 18/09/2026 at Office of Sr. Divl. Elect. Engineer/G, East Central Railway, Sonpur.
Offer validity is 60 days from the date of opening of tender.
Period of completion is 180 Days from the date of issue of Letter of Acceptance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Advertised tender value is Rs. 92,10,985.37 (Ninety Two Lakhs Ten Thousand Nine Hundred Eighty Five Rupees & Thirty Seven Paisa only).
EMD/Bid Security is Rs. 1,84,200.00; primarily to be paid electronically; GCC also allows Bank Guarantee in prescribed form.
Tender document cost is Rs. 0.00.
Security Deposit is 5% of the contract value.
Successful bidder submits PG of 5% of original contract value (plus any Additional PG if bid is below advertised value) within 21 days of LOA, before signing agreement.
On-account supply payments: 70% after inspection and delivery at site in good condition; 30% after successful erection, testing and commissioning.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
In last 7 years (ending last day of month previous to month of tender invitation), complete or substantially complete either 3 similar works ≥30%, or 2 ≥40%, or 1 ≥60% of advertised value.
Valid Electrical Contractor's licence and Supervisory Licence issued by any State/Central Govt. licensing board for the required voltage level or above must accompany the tender; absence causes summary rejection.
Minimum average annual contractual turnover of V/N or V, whichever is less (V = advertised value in crores; N = years prescribed for completion).
EPFO registration is mandatory: submit PF code with offer and UAN of workers; otherwise offer is summarily rejected.
JV and Consortium bidding are not allowed (Number of JV/Consortium members allowed = 0).
If bidder is a partnership firm, experience/solvency/turnover must be in the firm's name; all partners jointly and severally liable; no partner withdrawal during currency (treated as breach).
Bidder must not be blacklisted or debarred by Railways or any other Ministry/Department of GoI on bid submission date (individual or as HUF/partner/member of firm/LLP/JV/Society/Trust).
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Open works tender for design, supply, installation, testing, commissioning and 5-year under-warranty maintenance of facade lighting at GM Building, Hajipur (East Central Railway).
NS electrical lighting package (Schedule A-NS ≈ Rs. 83.86 lakh) covering RGBW pixel bars, wall washers, controllers, decoders, drivers and related gear — Makes: Vin or similar in Philips, Bajaj, Havells, Orient, Leksa Lighting; Brand Emboss; 5-year warranty on listed items.
Fixtures must meet stated IS/IEC, LM79/LM80, IP66/IK07 (as item-wise), NABL test evidence; power extended by contractor from Railway supply point; wiring to IS 732 with aesthetic conduits; training for 5 Railway staff.
Complete within 180 days of LOA; executed work guaranteed 12 months from completion; product/OEM facade system under 5-year warranty maintenance with quarterly service visits.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Open e-tender on www.ireps.gov.in only; Single Packet System; manual offers ignored.
Documents/certificates supporting credentials must be self-attested/digitally signed (signature, stamp and date on each page); only documents explicitly declared as supporting eligibility are evaluated.
Single Packet System — technical and financial elements submitted together online; no multi-cover physical envelope structure stated.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
No corrigendum or addendum amending this tender's dates, values or conditions is present in the document set; original NIT/tender document values apply.
Closing 18/09/2026 12:30 (NIT); opening 18/09/2026 12:30 at Sr.DEE/G Sonpur; validity 60 days; completion 180 days from LOA; value Rs. 92,10,985.37; EMD Rs. 1,84,200; tender fee Nil; pre-bid N/A.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Tender document lists submission up to 12:00 Hrs and opening at 12:30 Hrs, while the IREPS NIT header sets Closing Date/Time as 18/09/2026 12:30.
Cover particulars insist EMD by electronic transfer, while Instructions/GCC text also allow Bid Security as Bank Guarantee (Annexure-VIA) with physical original delivery.
NIT undertakings still require a notarized affidavit on non-judicial stamp paper in Annexure-V format, while the tender document notes Railway Board discontinued physical signed Annexure-V upload because IREPS has online Annexure-V.
Completion-time clause threatens penalty 'as laid down in Para 14 of this tender document', but Para 14 in the General Obligations section is 'Excavated Material', not an LD schedule.
Clause 13 guarantees executed work for 12 months from completion, while special conditions and BOQ items require 5-year OEM/under-warranty maintenance for facade luminaires and controls.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask Sr.DEE/G/SEE to confirm whether e-bids are accepted until 12:00 or 12:30 on 18/09/2026 given the NIT vs tender-booklet conflict.
Confirm whether only electronic EMD is enabled on the live tender or whether Annexure-VIA BG will also be accepted and to which official the original BG must be delivered.
Request written confirmation of the value of N used in V/N for this 180-day completion period (fraction of a year vs 1 year) so turnover threshold is unambiguous.
Clarify whether only 'Supply and Erection of LED light fitting in service building/circulating area/staff quarters/station building area' credentials count, or whether outdoor facade/DMX architectural lighting experience is also accepted as similar.
Ask expected Railway design-approval timeline and RITES inspection booking lead time, and whether time lost in approval/inspection is compensable under clause 17A.
Seek clarification on what class of unlisted works falls under contractor-borne completion items versus paid variation under GCC quantity-variation clauses.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Time is essence; contractor-caused delay attracts LD of 0.05%–0.30% of contract value per week or part week, capped at 5%, with possible rescission and SD appropriation if still incomplete.
Warranty complaints must be rectified within 24 hours; thereafter 5% of cost of defective luminaires per day (doubling every 10 days), or flat Rs. 20,000/day for complete facade failure (also doubling every 10 days).
EMD + 5% SD (6% recovery from bills) + 5% PG (+ additional PG if quoted below advertised value) create heavy cash lock; bills also depend on GST/Shramikkalyan/PAN compliance.
Unlisted items necessary for completion are at contractor cost; quantities are approximate and may be varied/deleted; design must be Railway-approved before procurement; rates are all-inclusive of taxes.
Multiple independent summary-rejection triggers: missing electrical/supervisory licences, EPFO/UAN, UDIN on financials, Annexure-V/V(A), conditional offers, JV bid, false documents (forfeiture + ban).
Major materials subject to M/s RITES inspection at contractor's cost and arrangement; rejected equipment must be replaced before installation.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Sr. Divisional Electrical Engineer / General (Sr.DEE/G/SEE), East Central Railway, Sonpur, acting for the President of India.
Venue of opening: Office of Sr. Divl. Elect. Engineer/G, East Central Railway, Sonpur.
Tenderer must submit own contact number with bank/PAN/GST particulars; not an authority contact.