Flood Protection and Improvements to Kolar Amanikere feeder channel

Portal-controlled bid timeline

Sale end, bid receipt deadline, technical bid opening and pre-tender meeting dates are not fixed in the bid document; they are as published on the KPPP portal.

• Period of sale, last date/time for receipt of tender, and time & date of opening of technical bid: 'Please refer Government of Karnataka Karnataka Public Procurement Portal'.
• Pre-tender meeting: at O/o Executive Engineer, M.I & G.W.D Division, Kolar, on the date/time notified on KPP portal.
• Financial bid opening: will be intimated to qualified tenderers only.
• Clarifications: Employer responds to requests received earlier than 15 days prior to the submission deadline; pre-tender questions to reach Employer not later than one week before the meeting.

Bid validity

Tenders remain valid for not less than ninety days after the tender submission deadline; shorter validity is non-responsive.

• Employer may request extension of validity in writing/cable; a tenderer may refuse the request without forfeiture of EMD (per ITT 12.2).

EMD instrument validity

Instruments having fixed validity issued as EMD shall be valid for 45 days beyond the tender validity period.

Construction period and milestones

Intended completion is 11 (Eleven) months including monsoon from Notice to Proceed, in four milestones.

• Milestone 1: 0–3rd month (foundation earthwork, filling, CC M-15/M-20, TMT FE 550/550D).
• Milestone 2: 3rd–6th month (adds dismantling/fixing GI chain link fencing and related items).
• Milestone 3: 6th–9th month (adds steel work welded in built-up sections and further fencing items).
• Milestone 4: 9th–11th month (balance of the same suite of works to completion).
• Site Possession Date: within one week after issue of work order.
• Start date: date of issue of notice to proceed with the work.

Post-award and defects timelines

Agreement package ready within 30 days of award notification; successful tenderer signs within 20 days of receipt and furnishes security deposit within 20 days of LOA. Defects Liability Period is 365 days after completion.

• Security deposit / performance security validity: until 30 days from expiry of Defects Liability Period.
• EMD of unsuccessful tenderers returned within 30 days of end of tender validity.

Estimated / amount put to tender

Amount put to tender is Rs. 63,53,50,167.92 (Exclusive of GST).

• Rates to be quoted excluding GST; contract concluded on exclusive-of-GST amount; applicable GST paid separately at rates prevailing during execution, including revisions.

EMD / bid security

EMD is Rs. 63,54,000.00, payable through KPP portal; fixed-validity instruments must run 45 days beyond tender validity.

• Stated portal payment modes: Credit Card, Direct Debit, NEFT, OTC, E-Bank Guarantee (FD 5 EXP 12 2023 dated 10.02.2023), and Insurance Surety Bonds by IRDAI-authorised insurers (Gazette FD 944 Exp-12/2024 dated 03.04.2025; Govt No. MID/735/MIS/2025 Dtd: 03.12.2025).
• OTC: DD (not cheque) via designated ICICI branches using portal challan; NEFT preferably 24 hours before bid deadline.
• Entire EMD in a single transaction; part payments liable for rejection (GCC).
• Unsuccessful EMD returned within 30 days after end of validity; successful EMD discharged on signing Agreement and furnishing Performance Security/Security deposit.
• Forfeiture if withdraw after opening during validity; non-acceptance of corrections; or successful bidder fails to sign Agreement / furnish Security deposit.
• Note: same ITT also contains a conflicting sentence limiting EMD to electronic cash only (not DD or Bank Guarantee) — see contradictions.

Tender / portal fees

Tender processing / transaction fee is as per KPP Portal, non-refundable; after award a Contract Management Module fee of 0.025% of contract value (min Rs.500, max Rs.7500) is payable.

• IFT Table: Tender processing fee (Rs.) — 'As per KPP Portal'.
• Only interested contractors wishing to participate should remit online transaction fee after registering; transaction fee is non-refundable.
• GCC: Tender application amount will not be refundable.

Performance security / Security deposit

Successful tenderer must furnish Security deposit equal to 5% of Contract price (plus any additional security for unbalanced tenders) within 20 days of LOA.

• Acceptable forms: Banker's cheque/Demand draft/Pay Order/e-bank guarantee; Insurance Surety Bonds by IRDAI-authorised insurers; bank guarantee in Section 10 form (Nationalized/Scheduled bank); or Specified Small Savings Instruments pledged to THE EXECUTIVE ENGINEER, MI AND GWD DIVISION, KOLAR; instruments in favour of EE payable at KOLAR.
• Security deposit valid until 30 days from expiry of Defects Liability Period; additional unbalanced-tender security valid until 30 days from the date of issue of the certificate of completion of whole of works (per CC 43.1).
• Failure to furnish SD: cancellation of award and forfeiture of EMD.
• Advance payment: Not Applicable / DELETED (Contract Data still shows illustrative 5% mobilisation text marked Not applicable).

Payment terms and recoveries

Monthly bills; Employer pays 'as far as possible' within 60 days of bill submission; rates inclusive of all taxes except GST; multiple statutory recoveries apply.

• Payment subject to availability of grants for progress beyond agreed programme; LD for shortfall in progress.
• Royalty charges deducted from running bills as per prevailing G.O.; without Mineral Dispatch Permit (MDP), penalty DMF contribution under KMMCR 1994 (as amended) is deducted.
• 1% building & other construction workers welfare cess on bill amount.
• IT & GST deducted as per prevailing G.O. (GCC).
• Price Adjustment under CC 40 is DELETED; only star rates apply as per PWD 159 CRM 2009 dt 30.9.2010 (works > Rs.50 lakh and duration >6 and ≤12 months — this tender’s 11-month period fits).
• Variation: quantities up to 125% of BOQ at quoted rates; beyond 125% at SoR ± overall tender percentage.

Registration and basic eligibility

Valid Class I & Above contractor registration required; bidders must not be ineligible for corrupt/fraudulent practices; JV/consortium tenders not acceptable; subleasing/GPA of work prohibited.

• Valid contractor’s registration certificate issued by registering authority to be uploaded (First electronic document).
• One tender per tenderer/package; participating in more than one tender for the package disqualifies all such proposals.
• Conditional tenders liable for rejection.

Financial turnover

In at least two financial years among 2021-22 to 2025-26, minimum financial turnover of Rs. 12707.00 Lakhs in civil engineering construction works only.

• Total value of civil engineering works executed and payments received in last five years to be supported by Chartered Accountant certificates (Section 3).

Similar work experience

As prime contractor, satisfactorily completed (at least 90% of contract value) at least one similar work of value not less than Rs. 3177.00 Lakhs.

• Similar work means: Construction of New Tank/Lakes / Percolation tanks / Improvements to tanks / Rejuvenation to tanks/lakes / Construction of Canal / Improvements to Canal / Construction of Storm water drain.
• Work experience certificate from authority not below Executive Engineer with name/items, commencement, completion and total cost; tenders without these details liable for disqualification.
• Work-done certificates must show CR no, work order date, completion date/year and EE-level signature (GCC).
• Sub-contractors’ experience/resources not counted toward qualifying criteria (except extent stated in 3.2(d)/(e), which are Not Applicable for electrical/WSS).

Minimum quantities in any one year

Must have executed specified minimum quantities in any one year: earthwork 99350.00 Cum; cement concrete (PCC & RCC) 30963.00 Cum; reinforcement steel 2406.00 t; GI chain link fencing 9106.00 Sqm.

• Building electrification and water supply/sanitary licence/quantity criteria: Not Applicable.

Equipment, credit and tender capacity

Own at least 50% of key equipment (rest hire/lease with documents); liquid assets/credit of not less than Rs. 2238.09 Lakhs; available tender capacity (A×N×1.5−B) must exceed total tender value.

• Key equipment: Excavator 6 (own 3 / hire 3); Lorry/Tipper 8 (4/4); Concrete Transit Mixer / Self loading concrete mixer 6 (3/3); Vibratory Roller / Power Roller 2 (1/1).
• Supporting docs for equipment: commitment agreements, RC book, purchase invoice, sale deed, hire/lease deed, latest B-extracts, latest insurance copy etc.
• A = max value of civil works in any one of last five years updated to 2026-27 price level (completed + in progress); N = years prescribed for completion; B = value at 2026-27 level of existing commitments/ongoing works during next years.
• Works-in-hand / existing commitments statements countersigned by Employer-in-charge not below EE; GCC requires upload of certificates of works in hand else tender not considered.
• Even if criteria met, disqualification for misleading/false representations; poor performance (abandonment, delays, litigation, financial failures); or prior unreasonable high quote for same work without justification.

Land-border / FD 455 restrictions

Bidders from countries sharing a land border with India (or with specified ToT arrangements with such entities) are eligible only if registered with the Competent Authority under GO FD 455 Exp-12 2020 dated 01.04.2023.

• Applies to goods, works and services; definitions of bidder, land-border entity, agent and beneficial owner are incorporated in ITT 2.3 and the attached FD455 order.

Work title and location

Flood Protection work and Improvements to Kolar Amanikere feeder channel fed from Antargange hill crossing between Shanthi Nagara, Rehmath Nagar in Kolar taluk, Kolar District.

• Indent/Tender reference: MI/2025-26/OW/WORK_INDENT7979-call-2.
• Employer: Executive Engineer, M.I and G.W.D Division, Kolar, on behalf of the Governor of Karnataka.
• Site located at Kolar Taluk, Kolar District, as defined in drawings.
• Drawings are for tender purpose only; working drawings issued during execution.

Nature of works and key items

Civil flood-protection / feeder-channel improvement works centered on foundation earthwork, concrete (M-15/M-20), TMT reinforcement, GI chain-link fencing and welded steel work, executed to BOQ and specifications.

• Milestone scope includes: earth work excavation for foundation; providing and filling in foundation; CC M-15 40mm down size; CC M-20 20mm down size; supplying, fitting and placing TMT FE 550/550D; dismantling chain link fencing including posts; filling available excavated earth (excluding rock); providing and fixing G.I. chain link fabric fencing; providing and fixing steel work welded in built-up sections.
• BOQ to be priced online on KPP portal (Section 9 — 'Please refer KPP portal').
• Specifications: Section 7 refers to KPPP portal; general specifications PDF covers excavation, dewatering, drawings, materials, QC, labour welfare etc.
• Contractor arranges all materials (no departmental supply); ISI-marked materials with QC certificates; sample transport to QC lab at contractor cost.
• Minor minerals: MDP from Mines & Geology required; royalty/DMF rules apply.

Completion period and programme

Whole of works to be completed in 11 months including monsoon, with four physical milestones at 3, 6, 9 and 11 months from Notice to Proceed.

• Methodology and programme of construction with equipment planning and QC procedures required as qualification/contract document.
• Monthly physical & financial progress report due before 5th of every month.

Submission mode and portal

Two-cover electronic submission only through Karnataka Public Procurement Portal (https://kppp.karnataka.gov.in/); no hardcopy commercials.

• First electronic document: EMD & tender processing fee + capability/qualification documents (opened first).
• Second electronic document: price tender (Form of Tender + priced BOQ) opened only if qualified.
• Procedure under Rule 28 of KTPP Act / Two tender document system.
• Bid electronically before portal-published submission date/time.
• KPP portal help desk / portal query option for portal clarifications on or before specified time.

Digital signature, signing and originals

Agreement/forms contemplate digital signatures; power of attorney rules apply by bidder constitution; all originals must be scanned to portal and produced at physical verification.

• GCC: scan and upload all original documents required; produce originals at physical verification else non-responsive/rejection.
• Originals may be sought at any stage; failure leads to disqualification.
• Proprietary: signed by proprietor (or PoA holder with certified registered PoA).
• Partnership: partner with PoA + certified registered partnership deed and partner details.
• Limited company: duly authorised person with registered PoA + evidence of incorporation/authority.
• Physical original-and-copy dual submission under ITT 14.2–14.3 is marked Not Applicable (e-submission prevails).

No corrigendum/addendum in the tender pack

The downloaded tender documents contain no corrigendum or addendum file; published bid-document values apply as written, with portal dates governing the timeline.

• ITT allows Employer to issue addenda before the submission deadline and to extend the deadline if needed; any future portal corrigendum would override these documents.
• Finally applicable snapshot from present pack: amount put to tender Rs. 63,53,50,167.92 (excl. GST); EMD Rs. 63,54,000; completion 11 months incl. monsoon; bid validity 90 days; SD 5%; Class I & Above; JV not allowed; dates as on KPPP.

EMD acceptable forms — electronic cash only vs e-BG / surety / OTC DD

ITT both authorises e-BG, Insurance Surety Bonds and OTC Demand Draft and states EMD is accepted only as electronic cash (not DD or Bank Guarantee).

• Listed modes include Credit Card, Direct Debit, NEFT, OTC, E-Bank Guarantee and Insurance Surety Bonds; OTC procedure expressly allows Demand Draft.
• Later sentence: 'EMD will be accepted only in the form of electronic cash (and not through Demand Draft or Bank Guarantee)'.
• GCC item 9 also says EMD & tender transaction fee via those modes and that 'Part of EMD Payment shall be paid in Insurance Surety Bonds' (awkward wording).
• Bidder action: follow live KPP portal payment options and confirm with Employer/portal helpdesk before relying on BG/surety/DD.

Figure vs word rate discrepancy rule

ITT correction-of-errors clause takes the lower of figures and words, while BOQ notes say rates in words govern.

• ITT Clause 24.1(a): 'Where there is a discrepancy between the rates in figures and in words, the lower of the two will govern'.
• Section 9 BOQ Note (3): 'Where there is a discrepancy between the rate in figures and words, the rates in words will govern.[ITB Clause 19.1(a)]'.
• Cross-reference to ITB 19.1(a) does not match this KW-4 ITT numbering (correction is Clause 24).
• Practical risk: portal e-BOQ may only capture one field; seek clarification if quoting manually in words/figures.

Advance payment deleted vs residual 5% mobilisation text

Advance payment is marked Not Applicable/DELETED in operative clauses, yet Contract Data still prints a 5% mobilisation advance table labelled Not applicable.

• ITT: 'Advance Payment and Security: (Not Applicable)'.
• CC Clause 42 heading: 'Advance Payments: (DELETED)' and repayment para also marked DELETED.
• Contract Data: 'The amounts of the advance payment are: (Not applicable)' followed by mobilisation 5% on UG BG text.
• Prevailing position from the headings: no advance payment.

Price adjustment deleted vs star rates still applicable

Full price-adjustment formulae in Contract Data are marked Not Applicable/DELETED, while CC 40 says only star rates under PWD 159 CRM 2009 apply.

• Not a pure conflict if read as: general PA deleted, cement/steel/bitumen star-rate adjustment retained for this 11-month, >Rs.50 lakh work.
• Bidders should price general inflation risk into rates and model only star-rate movement for cement, steel and bitumen.

Confirm exact portal dates and whether a pre-bid is scheduled

Ask Employer/portal to confirm sale end, submission deadline, technical opening and any pre-tender meeting date, since the bid document only cross-refers KPPP.

• Also confirm clarification cut-off relative to the actual submission deadline (ITT 8.1: earlier than 15 days prior).

Which EMD instruments will actually be accepted on this tender

Seek written confirmation whether e-Bank Guarantee, Insurance Surety Bond and OTC DD are acceptable for the full Rs. 63,54,000 EMD, given the conflicting 'electronic cash only' sentence.

• Ask whether surety bond may cover part or whole EMD (GCC says 'Part of EMD Payment shall be paid in Insurance Surety Bonds').
• Confirm claim period / 45-day-beyond-validity requirement for non-cash instruments.

Similar-work definition vs actual flood-protection channel scope

Confirm whether prior storm-water drain / canal / tank works will be accepted as 'similar' for this feeder-channel flood protection package, and whether 90% completion certificates without final bill are acceptable.

• Also confirm whether composite works where the similar component alone is ≥ Rs. 3177.00 Lakhs can be counted.

Payment liquidity — 60 days 'as far as possible' and grant availability

Request clarification on historical payment timelines and whether interim bills can be delayed solely for want of budgetary grants after approved programme progress.

• Material to working-capital and credit-line sizing (credit requirement already Rs. 2238.09 Lakhs).

Physical verification timing for originals

Ask when and where original documents must be produced for physical verification and whether any originals must reach the EE office by a fixed deadline after e-submission.

• GCC makes non-production at physical verification a non-responsiveness ground, but gives no calendar deadline in the pack.

Quantity-year for minimum quantities and update factors for tender capacity

Confirm whether the 'any one year' quantity criteria must fall inside 2021-22 to 2025-26 and which official update multipliers apply to bring past values to 2026-27 price level for A and B.

Heavy liquidated damages with low cap headroom

LD is 0.10% of contract price per day for the whole work, with milestone-wise daily LDs, capped at 10% of final contract price.

• Milestone LD: MS1 Rs. 1,68,247/day; MS2 Rs. 3,85,012/day; MS3 Rs. 5,65,999/day; MS4 Rs. 6,35,350/day.
• Delay equal to days for which maximum LD is payable is a fundamental breach enabling termination.
• 11-month programme including monsoon is tight for a ~Rs. 635 crore flood channel works package.

Payment and cash-flow risk

Payment obligation is softened to 'as far as possible' within 60 days and further progress pay is subject to grant availability; advance is not applicable.

• No mobilisation advance increases upfront funding need alongside EMD of Rs. 63.54 lakh and 5% SD.
• Credit/liquid asset gate of Rs. 2238.09 Lakhs is itself a bid-stage financing burden.
• On contractor default termination, Employer may recover additional completion cost at 30% of value of work not completed.

No general price adjustment; star rates only

CC price adjustment is deleted; only cement/steel/bitumen star rates apply — labour, fuel, other materials and plant spares inflation sits with the contractor.

• For an 11-month monsoon-inclusive job, non-star cost escalation is a material pricing risk.

Unbalanced tender additional security and employer discretion

Seriously unbalanced tenders can be required to furnish additional performance security; Employer may accept/reject any tender without liability.

• Failure to furnish SD/additional SD within 20 days of LOA → award cancellation and EMD forfeiture.
• Subleasing / GPA of work prohibited — limits exit options if capacity is stressed.

Royalty, MDP and materials risk

Contractor bears all material procurement; missing Mineral Dispatch Permits triggers DMF penalty deductions; royalty deducted from running bills.

• Drawings are tentative/tender-purpose; working drawings during execution can change sequencing.
• Insurance mandatory for works (+20%), equipment, third-party property, third-party personal injury (Rs.20 lakh covering min 4 persons @ Rs.5 lakh each) and workmen compensation.
• Defects Liability 365 days with SD locked until +30 days thereafter.

Qualification and capacity pass/fail severity

High absolute bars (turnover Rs. 12707 Lakh in two years, one similar work Rs. 3177 Lakh, large one-year quantities) plus tender-capacity formula can eliminate otherwise capable bidders; false works-in-hand data triggers ITT Clause 26 action.

• JV not permitted — no consortium route to aggregate credentials.
• Must own 50% of specified plant fleet.

Inviting / Employer’s office

Executive Engineer, Minor Irrigation & Ground Water Development Division, Kolar — Admin Block, NH-75, Near Cafe Coffee Day, Narasapura-563133, Kolar T&D; Telephone 08152-200049.

• Place of opening of technical bid: O/o The Executive Engineer, Minor Irrigation & Ground Water Development Division, Kolar.
• Pre-tender meeting venue: same EE office (date as per KPP portal).
• Address for communication as on cover page of bid document.
• Agreement signing at Employer’s office after LOA.
• No separate email ID is printed in the extracted bid document; portal is https://kppp.karnataka.gov.in/.
• Physical originals: produce at physical verification / when sought by Employer (no alternate submission address beyond EE office).